Project Coordinator and Executive Support Professional

KARYN GERATY, CAPM

512-***-**** • LinkedIn Profile • *****.******@*****.***

Project Coordinator • Project Assistant • Executive Assistant

Project Management / Project Coordination / Process Improvement / Lifecycle / Scheduling / Requirements Gathering

Dedicated and resourceful Project Management and Business Professional offering academic and hands-on experience in Project Coordination/Management, Strategic Planning, Tactical Foresight, Project Lifecycle Management, Business Operations Management, Process Improvement, Liaison Activities, Scheduling, Documentation, Reporting, Budgeting, Forecasting and Client/Team Relations.

Trained to work well within a project team, collaborating to exceed project expectations, which are on time, in scope and within budget; provide astute strategic planning and practical implementation that drives project from conception to completion. Benchmark quality service at every milestone while producing ‘outside the box’ solutions. Demonstrate a high-level of critical thinking and problem solving and act as project mediator, resolving daily challenges, disputes and misunderstandings while completing projects within tight deadlines. Project Management knowledge and training includes:

• Project Coordination/Management • Executive Assistance • Strategic and Tactical Project Planning

• Capture and Define Business Requirements • Project Mediation • Report Generation • Documentation Preparation

• Improve Processes and Efficiencies • Staff Support • Project Rollout • Presentations • Reporting

• Point of Contact • Go-To Person • Procurement/Quality Management • PowerPoint Presentations • Workflow Scheduling

• Project Lifecycle • Facilities Planning, Coordination and Moves • Project Status Updates • Mission-Critical Support

Career Progression

Escobedo Construction; Buda, TX 2023

Executive Assistant to CEO

Full administrative duties, calendar, travel, run task reports, interact with clients and coordinate events

Right-hand person to CEO.

Data reporting internal and external

Prepare PPT slides for internal meetings

Mission critical support

L2 Aviation

Customer Service Coordinator, Dripping Springs, TX 9/2021

Process Customer Relations Management (CRM) System database

Assist with internal and external customers; including parts price and proposal inquires

Client Experience Manager contact customers as required

Manage SharePoint sites.

Assist with following accounting protocols for order processing

Follow accounting

Perform administrative duties, travel, catering, tradeshow eventer and coordination

Advanced Micro Devices, Inc.; Austin, Texas 2011

Project and Administrative Specialist

• Acted as ‘right hand’ to several Directors, Senior Managers, Managers and individual contributors while delivering firsthand admin and project management support to Engineering, Advanced Test and Characterization, and Hardware Infrastructure teams globally

• Collaborated in managing department’s budget; gathered and compiled data and information for presentations; prepared new forms and PowerPoint presentations, which assisted department in operating more efficiently

• Earned fast promotions/transfers to highest administrative positions; transitioned from focused positions to more project management roles due to outstanding organizational, supervisory and problem-solving skills

• Kept accurate files of each ongoing project; achieved savings for costly executive-requested supplies by personally contacting source to secure lower prices, while matching what was quoted with said invoice

• Synchronized two (2) entire team moves of 350 employees from building to another with zero downtime

… Coordinated IT/lab/test floor equipment and telecom while clarifying employee expectations

… Designed space planning, cube/desk/office layout and set-up desks while resolving ergonomic requests

… Managed stakeholder needs, coordinated conference room/break areas and copier/printer/filing locations along with parking requirements and move-day activities/punch-list routing

• Coordinated offsite meetings, team-building events, complex domestic/international travel schedules, reservations and logistics

• Prepared presentations and business support services for quarterly communications and executive-level meetings

• Drove efforts for monthly Global Engineering Operations and staff meetings, including slide show preparation, IT/AV and conference room setup along with minutes preparation; updated and maintained SharePoint site and delivered communications

• Coordinated space planning and on-boarding efforts for employees, contractors and coops in collaboration with facilities and IT

• Worked with Program Management to streamline the samples process; coordinated efforts with Avalanche team to implement efficiency programs, including software and hardware

• Facilitated the Product Display Project; created a ‘Show and Tell’ display of framed wafers, probe cards and packages for customer to view, staying within/under budget and completing within a 6-month period

… Communicated with outsourced vendors and contractors, ensuring all pieces of the puzzle were covered and completed on time

… Delegated assignments, prepared and submitted project timetables and adhered to team/management requests

… Maintained a solid understanding of the ‘big picture’ as well as a team environment; communicated clearly and effectively the scheduling, timing and control of the project

Noteworthy Accomplishments

• Corporate VP Spotlight Award recognized for outstanding support throughout FY15Q2 internal move of 350 people

• Director Spotlight Award FY13 outstanding support through the 2013 Lone Star Campus internal move

• Provided support for Annual Global Operations and Platform, and Product Engineering Technology Showcase FY14Q4 with over 233 in attendance

“I am passionate about what I do and always give 100%. When I take on a project or task,

I don’t just complete it, I go the extra mile and make it better than requested.”

KARYN GERATY, CAPM

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Miller Capital Advisory, Inc.; Austin, Texas 2011

Project Coordinator • Executive Assistant

• Collaborated with COO and VP of Asset Management, executing multiple projects and outcomes for strategic business goals

• Improved processes, implementing efficiency programs within the organization

• Analyzed daily, weekly and monthly status reports; provided site plans for quarterly budgets

• Worked with our commercial property managers to maintain cash management inventory for properties

• Reviewed applicable records to identify problem areas and recommended solutions

• Managed day-to-day operations, expense reports, supplies and budget preparation; prioritized work assignments

Project Management Institute; Austin, Texas 2008-2011

Certified Associate in Project Management (CAPM)

Advanced Micro Devices, Inc. 1992-2008

Executive Assistant • Project Coordinator; Austin, Texas (2001-2008)

• Provided executive support to a Senior VP overseeing three (3) departments and 300 employees that grew business units $1.9-5.1B for a Compound Annual Growth Rate of 38% within a 3-year period

• Worked with SVP and support personnel creating and executing multiple projects simultaneously

• Coordinated day-to-day operational aspects of each project and interacted with internal and external customers meeting changing needs and requirements; acted as liaison, identifying resources needed and following strict quality assurance procedures

• Synchronized meetings/maintained meticulous calendars, schedules and travel arrangements in a dynamic real-time environment

• Gatekeeper, granting access to highly confidential and sensitive information/materials, which included organizational changes, facilities’ plans, recruiting information and reduction in force strategies

• Conducted special market research projects, including competitive analyses; acted as primary focal point between Management, Engineering, Suppliers, Finance, Training and Procurement

• Prepared compelling PowerPoint presentations and robust spreadsheets tracking and reporting monthly/quarterly/yearly data

• Planned and coordinated corporate functions, outlining itineraries as well as negotiating vendor contracts and responsibilities

• Suggested internal process improvements along with solutions that improved productivity and increased workflow

• Streamlined various databases and operating procedures, which eliminated duplication and provided more efficient reporting

Executive Assistant, Milpitas, California (1997-2001)

• Instrumental in integrating NexGen, Inc. acquisition in terms of products, processes, programs, roadmaps into AMD’s business units (computers and microprocessors), which required start-up integration initiatives and business strategy

• Developed and maintained administrative processes that reduced redundancy, identified sources of high error frequency, improved accuracy, efficiency and achieved organizational objectives

Administrative Assistant; Austin, Texas (1994-1997)

• Maintained and synchronized schedule for a very ambitious and focused Director

• Performed all aspects of administrative and project support efforts for the over 200 department employees

• Coordinated logistics of multiple space/building moves working with facilities and IT departments managing the rollout of equipment, moves and communications, enabling a seamless transition under production

• Managed and maintained contacts and kept up-to-date on service agreements for equipment and telecommunication systems

• Extensive preparation of presentation material for customers (HP, Compaq, Dell, IBM and Acer)

• Conducted high volume employee new hire setup; appointed as the official courier of mission critical materials

• Designed an interoffice intranet site that improved effectiveness by providing comprehensive content management

• Prepared weekly time, expense and travel reports; managed invoicing and billing processes

Administrative Assistant; Sunnyvale, California (1992-1994)

• Managed Director’s schedule and coordinated travel arrangements, accommodations and lodging (domestic/international)

• Provided exemplary administrative support to 150 personnel; tracked and maintained customer corrective action responses

• Gathered and set-up meeting materials, including books, A/V equipment, binders, literature, speaker handouts and name tags

• Maintained confidentiality of highly sensitive internal corporate and client information at all times

EDUCATION: CAPM (Certified Associate in Project Management), Project Management Institute; Austin, Texas

Park University, Business Management; Austin, Texas

Austin Community College, Business Management; Austin, Texas

TRAINING: Career Planning and Development; Improving Productivity and Collaboration in a Mobile Environment; Worldwide

Standards of Business Conduct; Business Skills–SkillSoft; Process Improvement; Process Efficiency, SharePoint

Designer Workflows, Automate the Creation of Documents

CERTIFICATIONS: CAPM ; Time Management Certification; Office Management Certification

AWARDS: President/COO Spotlight Award for Outstanding Executive-Level Support; Corporate Vice President Award for

Lone Star Campus internal move; VP Spotlight Awards for Meeting Customer Deadlines; 15-Year Recognition for

Years of Service; 7-Year Sabbatical Recognition Trip for Years of Service; Employee Recognition Trip for

Commitment to Service

TECHNOLOGY: Windows, Office, SAP, Project, SharePoint, FrontPage and Internet (research/fact-finding)

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