Administrative Support and AR Specialist with 25 Years Experience

Paula Rodriquez

San Antonio, *****, 210-***-****, ********@*****.***

SUMMARY Detail-oriented professional with over 10 years of experience in accounts receivable, data entry, and administrative support. Proven ability to manage invoicing, collections, and customer service, ensuring efficient billing processes and timely payments. Skilled in maintaining organized filing systems, processing payments, and working with aging reports. Eager to leverage strong organizational and data management skills to contribute to financial operations and success at a forward-thinking company. WORK EXPERIENCE

Accounts Receivable Specialist

Mission Golf Cars

09/2024 – 02/2025

Spearheaded invoicing processes for customer billing. Completed and submitted vendor applications and EFT forms. Submitted invoices into proper portals in a timely manner for approvals and payments.

Managed collections of past due accounts.

Prepared deposits as necessary.

Accepted and processed customer payments.

Reconciled monthly aging reports.

Performed extensive data entry.

Handled high volume of incoming calls.

Maintained compliance status with customer portals. Provided excellent customer service.

Accounts Receivable Clerk

G&W Trucking

04/2019 – 04/2024

Oversaw invoicing processes for field tickets to facilitate efficient billing and ensure timely payment.

Managed daily workload by receiving and downloading tasks promptly. Maintained regular communication with supervisors and managers to ensure alignment with project objectives.

Established and managed an organized filing system to streamline document retrieval and storage.

Executed accurate mathematical corrections on submissions as required. Successfully fulfilled responsibilities in a remote work environment, demonstrating adaptability and effective self-management. Dot Log Clerk

Universal Pressure Pumping

12/2017 – 02/2019

Provided comprehensive support to drivers in managing DOT daily logs, assisting in person, over the phone, and via messaging platforms. Conducted thorough reviews of electronic log entries, making essential edits, corrections, and new entries to ensure accuracy and compliance with regulations.

Collaborated closely with the driver trainer to facilitate the onboarding process for new hires, offering guidance on all facets of the ELog system and DOT guidelines.

Managed administrative tasks including maintaining new hire files, overseeing tablet inventory, troubleshooting technical issues, and generating various log reports.

Fostered effective communication and collaboration with operations managers and supervisors to uphold driver compliance with regulatory requirements.

Office Assistant

Chevron

10/2014 – 02/2016 Midland

Executed extensive data entry tasks with a focus on accuracy and efficiency. Implemented effective filing systems to ensure easy retrieval of documents. Developed and maintained spreadsheets to organize and analyze data effectively.

Applied 10-key data entry method, enhancing productivity and precision. Demonstrated typing proficiency of 65 words per minute to expedite tasks. Utilized strong organizational skills to streamline workflows and maintain order in tasks.

Managed filing systems meticulously to optimize document organization. Administrative Assistant/x-ray Technician

FirstMed of Midland

09/2010 – 05/2012 Midland

Delivered direct patient care with a focus on compassionate and attentive service.

Conducted insurance verification procedures to ensure accurate billing and coverage information.

Managed patient intake processes, ensuring all necessary information was obtained efficiently.

Maintained detailed logbooks to track important patient information and activities.

Facilitated patient billing by accurately ordering required exams and tests. Organized filing systems to maintain patient records and administrative documents.

Scheduled and managed patient appointments, including confirmation, cancellation, and rescheduling tasks.

Oversaw inventory management, ensuring adequate supplies and resources for patient care.

Coordinated deliveries and services with external vendors to support operational needs.

Performed proficient data entry, ensuring accuracy and efficiency in administrative tasks.

Applied strong organizational skills to manage diverse responsibilities effectively.

Utilized effective time management techniques to prioritize tasks and meet deadlines.

Maintained meticulous filing systems to optimize document organization and accessibility.

MILITARY SERVICE

AIR FORCE

05/1994 – 02/1997, United States

Rank: E-3

Honorable Discharge

Participated in Operation Desert Storm

EDUCATION

Midland College

Associate of Applied Science, Applied Science

Midland

SKILLS Accounts Receivable Invoicing

Billing Collections

HCPCS Typing speed: 60 words per minute

Medical Manager QuickBooks

Microsoft Word/Excel/ Outlook Proficient in 10-key pad operation Microsoft Outlook CPT

Data Entry (10+ years) ICD-10

Medical Records Insurance Verification

Medical Billing Medical Scheduling

Medical Coding HIPAA

Customer Service Experienced in managing high call volumes

Efficient in organizing and

maintaining filing systems

LANGUAGES English (Bilingual) Spanish (Bilingual)

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