Payroll Administration Specialist with 7+ Years Experience

KAT SMITH

845-***-**** ********.**@******.*** Summerville, SC

www.linkedin.com/in/kat-smith

PAYROLL ADMINISTRATION

• Payroll leader with 7+ years driving end-to-end payroll administration for corporate and government entities, ensuring compliance with federal, state, and local tax laws

• Streamlined semi-monthly and bi-weekly payroll processes using Paycom and ADP Workforce Now, improving data accuracy and reducing reconciliation time

• Implemented internal controls and process improvements that strengthened payroll accounting and audit readiness across multiple jurisdictions

• Managed payroll-related journal entries, reconciliations, and earnings code configurations to support reliable financial reporting

WORK EXPERIENCE

Motley Rice Law Mount Pleasant, SC

Payroll & Accounting Clerk Jan 2025 - Present

• Processed semi-monthly payroll in Paycom and managed company-wide credit card reconciliations to ensure accurate earnings codes and expense reporting

• Strengthen payroll accuracy and reporting efficiency by performing proactive reconciliations to support reliable financial reporting.

• Maintain payroll and expense documentation to ensure compliance with internal controls and audit requirements.

• Collaborated with HR and finance teams to resolve withholding and deduction discrepancies within payroll cycles

• Prepared month-end payroll journal entries and reconciliations to support accurate financial close processes

• Owned payroll policy documentation and calendar maintenance to drive process improvements and ensure compliance with evolving tax regulations

NYS Office of Mental Health New Hampton, NY

Secretary I Jan 2018 - Jan 2019

• Managed official correspondence and documentation workflows to maintain compliance with regulatory and audit standards

• Supported payroll processing tasks and data entry in HRIS to help maintain accurate employee records

• Coordinated interdepartmental communications and document distribution, improving administrative workflow efficiency

• Prepared reports and case-related materials to meet internal review and court submission requirements. OCFS – Highland Residential Center Highland, NY

Office Assistant II Jan 2015 - Jan 2018

• Oversaw staff timekeeping, invoice processing, and account reconciliations to support accurate billing and financial recordkeeping

• Maintained financial logs and documentation to ensure compliance with internal controls and agency policy

• Prepared routine reports and summaries to support supervisory review and operational decisions.

• Worked with internal departments and external vendors to resolve account and documentation discrepancies.

SUNY New Paltz New Paltz, NY

HR Clerk II Jan 2007 - Jan 2015

• HR Clerk II

Turk Hospitality Group Highland, NY

Administrative Assistant Jan 2006 - Jan 2007

• Administrative Assistant

SKILLS

Payroll Administration & Accounting: Payroll Processing, Payroll Accounting, Earnings Codes, Withholdings & Deductions, Payroll Policies

Reconciliations & Controls: Reconciliations, Journal Entries, Internal Controls, Expense Management & Reconciliation

HRIS & Tools: ADP Workforce Now, Paycom, Microsoft Excel, HRIS Compliance & Taxation: Tax Law Compliance, Regulatory Compliance, Audit Readiness

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