Senior Project Documentation Leader

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CONTACT

Address : Calgary, Canada T*B *Y*

Phone : 587-***-****

Email : ***********@*****.***

AREAS OF EXPERTISE

• Document Control & Management

• Project Documentation Coordination

• Records Management & Oversight

• RFI coordiator

• Turnover Process Optimization

• Team Leadership & Development

• Retention & Destruction Reports

• Compliance & Standards Adherence

• Redlining & Data Accuracy

• Proarc

• POL - Projects On Line

• MS SharePoint

• Cadd

• Livelink

• Microsoft Office Suite

• Excel

• Adobe Acrobat

• Visio

• Blue Beam

• IManage

• Aderant

• Brava

• Coreworx

• SAP ERP

• Quality control

• Workplace safety

• Schedule management

• Process improvement

PROFESSIONAL SUMMARY

Results-driven professional with extensive experience directing end-to-end document management cycles for multimillion-dollar projects, supported by impressive 15-year track record in document control and records management across various industries. Expertise in managing, design and processing engineered and vendor documents, squad checks, RFIs, field instructions, and change notices for high-profile projects. Articulate communicator skilled in linking all relevant information cohesively. Excel at overseeing document flow to ensure accuracy, quality, and integrity, while driving cost efficiencies and value creation. Committed to optimizing document control processes and ensuring compliance with industry standards. Strong leadership skills demonstrated through interviewing, hiring, and training team members. Prior to Document management I designed with Cadd oilfield buildings, pipe racks, Utilidor, vessel insulation acoustical chambers while managing Bigfoot Metal Systems out of Brooks Alberta. PROFESSIONAL EXPERIENCE

Records Management Team Lead / Matter Management, 2023 to 2024 Bennett Jones SLP - Calgary, AB

• Conducted urgent conflict searches to support attorneys in time-sensitive legal matters. Spearheaded processing and indexing of files, both onsite and offsite while facilitating quick access and archival. Organized and labeled physical files/folders for efficient retention and retrieval. Maintained readiness and availability on-call to support operational continuity and urgent file access.

• Ensured continued efficient identification and disposal of obsolete materials by developing sustainable reporting system. Identified and facilitated destruction of 19.5K outdated file boxes, exceeding initial goal of 5K boxes set over seven years prior. Updated and streamlined outdated procedures by creating PowerPoint presentations, enhancing organizational efficiency.. Senior Document Controller / Site Lead Kitimat - Elkford, 2022 to 2023

Fluor Corporation – PDDM Expeditor / Sub Lead - Vale – Calgary 2011 to 2012

• Spearheaded processing of engineered documents, vendor documents, squad checks, RFIs, field instructions, and field change notices across multiple projects. Functioned as Site Lead and turnover coordinator at Northwest Redwater Refinery. Provided accurate cost estimates to support project planning and budgeting. Ensured proper flow of project documents to relevant disciplines while ensuring accuracy, completeness, quality, and integrity of information. Maintained frequent communication with project managers and clients.

• Engaged with turnover team in developing "tag-centric" work packages, providing access to documents for system completions. Successfully turned over $4B project to client with strong emphasis on ensuring all deliverables met the highest standards. Ensured high levels of performance and fostered cohesive workforce by recruiting, interviewing, LEE RAPKOSKI

• Complaint resolution

• Employee evaluation

• Diversity and inclusion

• Equipment maintenance

• Talent acquisition

• Corporate social responsibility

• Invoice verification

• Product management

• Operations management

• Deadline management

• Employee training

• Task delegation

• Strategic planning

• Workflow management

• Project management

• Program development

• Employee engagement

• Work assignment delegation

• Teamwork and collaboration

• Problem-solving

• Team supervision

• Team motivation

• Staff training

• Work Planning and Prioritization

• Mentoring

• Complex Problem-solving

• Quality improvement

• Leading team meetings

and training team members. Attained significant savings in billable hours by negotiating directly with client and delivering precisely what was needed. Streamlined operations by creating standardized work procedures for team members in Calgary, New Delhi, and Vancouver. Optimized project outcomes and ensured client high levels of client satisfaction by promoting value-creation initiatives.

Senior Document Controller / Site Lead - NWR, 2012 to 2018 Fluor Corporation – PDDM Expeditor / Sub Lead - Vale - Calgary

• Spearheaded processing of engineered documents, vendor documents, squad checks, RFIs, field instructions, and field change notices across multiple projects. Functioned as Site Lead and turnover coordinator at Northwest Redwater Refinery. Provided accurate cost estimates to support project planning and budgeting. Ensured proper flow of project documents to relevant disciplines while ensuring accuracy, completeness, quality, and integrity of information. Maintained frequent communication with project managers and clients.

• Engaged with turnover team in developing "tag-centric" work packages, providing access to documents for system completions. Successfully turned over $4B project to client with strong emphasis on ensuring all deliverables met the highest standards. Ensured high levels of performance and fostered cohesive workforce by recruiting, interviewing, and training team members. Attained significant savings in billable hours by negotiating directly with client and delivering precisely what was needed. Streamlined operations by creating standardized work procedures for team members in Calgary, New Delhi, and Vancouver. Optimized project outcomes and ensured client high levels of client satisfaction by promoting value-creation initiatives.

EDUCATION & CREDENTIALS

General Studies: Science, 06/1994

University of Calgary - Calgary, AB

INTERESTS

Restore cars, renovate, garden, and play guitar

AVAILABILITY

Upon request

ADDITIONAL EXPERIENCE

Document Control Technician, Husky Energy – Calgary, AB Responsible for all projects less than one million dollars

.Designed self framing buildings, pipe racks, utilidor, vessel cladding with CaDD,Searched for inconsistencies in engineered drawings.

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