Executive Administrative Assistant with 35 Years Experience

Nancy Menzies

Cliffwood Beach, NJ *****

(C) 732-***-**** - *************@*******.***

Objective:

To obtain a position with a growing organization whereby I can apply my seasoned executive assistance skills. Strong proven planning skills coupled with the ability to coordinate the efforts of many to meet organizational goals. Self-motivator / high energy. As an Executive Assistant, I have the skills to support all levels of management and executives while playing a key role in keeping business operations and activities organized and on track. BASF Corporation – Iselin, NJ April 2012 – February 2025 Executive Administrative Assistant

Core responsibilities include extensive domestic / international travel for executives and core team members.

Create, maintain and update Budget presentation for Senior Management

Schedule Global Staff meeting for Vice President. Logistics include, hotel and transportation arrangements, catering, dinner reservations, and updating all team members power point slides.

Schedule and organize the North America Meeting for international executives.

Organize off-site corporate meetings.

Responsible for entering all documents into IronConnect system for delivery to Iron Mountain.

Consistently ensure all travel expenses are submitted on a timely basis.

Update documents in Share Point.

Code invoices in SAP

Office Move Coordinator for new and existing employee cubicles IBM - Piscataway, NJ April 2008 – March 2010

Executive Administrative Assistant

Support four Executive Directors for sales in IBM with revenue growth in 2008 of over 200 million dollars.

Designed and presented a database presentation at team meeting which details highlights of a tool which enhances the everyday tasks of an administrative assistant.

Establishes strong communication channels and partnerships with internal and external customers.

Extensive calendar management. Coordinated over 100 worldwide events and travel itineraries. Provide strategic support to high level executives and their teams.

Key stakeholder for all travel expense posting, support and reconciliation resulting in a 98% on-time payment benchmark

Provides strategic support to direct report teams

Train and mentor new executive assistants. Support all levels of personnel on team. IBM/Pathmark - Carteret, NJ February 2004 – April 2008 Executive Administrative Assistant

Supported Senior Project Management Team consisting of executive managers for the IBM Global Services Division

Core Responsibilities included extensive scheduling and key stakeholder for all executive meetings, customer events, project management meetings, seminars, all domestic / international travel arrangements

Key stakeholder for executive management project plan proofreading

Create, maintain and update PowerPoint graphic presentations for executive customer meetings

Help Desk Ticket support for the entire Pathmark Supermarket chain in the Tri-State area

(200+ locations).

Met and exceeded target service level agreement benchmarks which resulted in 99% customer satisfaction

IBM Corporation, Various Locations June 1989 – February 2004 Executive Secretary

Supported Vice President, Business Information Solutions and Director Business Process Management team.

Core Responsibilities included extensive scheduling and key stakeholder for all executive meetings, customer events, project management meetings, seminars, trade-shows events, all domestic / international travel arrangements

Responsible for highly detailed and accurate calendar to ensure most efficient use of executive time

Supported direct report team consisting of 11 project managers for the IBM Distribution Industry Division

Subject matter expert for all team presentation, design and critical path information

Coordinated all external customer events for IBM showcases which resulted in over a million dollar business a year.

Coordinated office moves and inventory for the IBM, Southbury, CT site. Other Working Experience

IBM Corporation, Southbury, CT

Program Librarian

Performed activities such as creating, maintaining, updating and controlling the IBM Personnel Development Libraries. Responsible for the master list of release content and migration of development code.

Prepared monthly reports using the Query Management Facility.

Primary contact for office space planning and equipment inventory ITT Corporation, Clifton, NJ

Word Processor/Graphics Administrator

Created graphic charts and proposals for quarterly Program Management Reviews; scheduled meetings, created measurement charts for weekly meetings; typed various documents for Government meetings.

Advance Training/Studies: Outlook, Microsoft application suite, Business Letter Writing, Freelance, WordPerfect, Basic JCL

Recognition/Awards:

34 Recognition Certificates

5 Formal Awards

2 Informal Awards

25 Thank You Awards

References: Furnished upon request

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