Executive Assistant & HR Generalist with 18+ Years Experience

CURRICULUM VITAE

Mary G. Vaidya

Executive Summary:

18+ years’ experience in HR, Admin in India & USA, and Executive Assistant to CEO & President Administration/HRD, activities, Employee Relation, Employee Engagement, Women Representative, International and Domestic Travel, Event Management, Seminars Core Strengths: Dedication, Discipline and Determination to the task on hand, excellent interpersonal skills, teamwork, Excellent Analytical Skills. Adaptability to multi-cultural situations. Professional Experience.

December 2021 till date:

Belrise Industries Limited- Executive Assistant to MD (Manager) Manage the ever changing/dynamic calendar by prioritizing meetings /appointments and making necessary arrangements for internal / external meetings/ completing expense reports; composing and preparing correspondence that is sometimes confidential;

Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings /flight, local transport), stay bookings, taking care of visa applications/Forex and travel insurance. Maintaining interdepartmental monthly execution plans/reviews, and monitoring its executions, keeping the data of MOM.

Primary point of contact for internal and external customers on all matters pertaining to the Office of the MD & ED to ensure all incoming and outgoing information into the office is fully coordinated between the different business functions and MD & ED, Plans, coordinates and ensures the MD’s & ED’s schedule is followed and respected. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence

POSH Initiative: I am also actively involved in the POSH Internal Complaints Committee, serving as the Presiding Officer for the Northern Zone. In this capacity, I have conducted POSH awareness training sessions and conducted site visits to various plant locations. Initiated Engineering Club:

To nurture and promote engineering talent within the organization.

To create a knowledge-sharing platform for skill enhancement.

To encourage innovation and collaboration among engineers. January 2007 till 12th Nov 2021:

Sigma Electric Manufacturing Corp.

US multinational company, Global leader in engineering products Designation: Deputy Manager Human Resource Development.

Responsibilities

Human Resource: Job analysis and job design, Recruitment, interviews, and selection of retail employees, benefits administration, employee orientation and induction training. Executive Assistant

Manage the ever changing/dynamic calendar by prioritizing meetings /appointments and making necessary arrangements for internal / external meetings/ completing expense reports; composing and preparing correspondence that is sometimes confidential;

Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings /flight, local transport), stay bookings, taking care of visa applications/Forex and travel insurance. Maintaining interdepartmental monthly execution plans/reviews, and monitoring its executions, keeping the data of MOM.

Primary point of contact for internal and external customers on all matters pertainingto the Office of the CEO/COO & CHRO to ensure all incoming and outgoing informationinto the office is fully coordinated between the different business functions and CEO & COO, Plans, coordinates and ensures the CEO's & CCO’s schedule is followed and respected.

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence

Administration: international and local travel plans and documents, managing international travel requirements HR Manager, US facilities: coordinating HR policies & roll out at US & Mexico HRD/Global HR Coordination: Recruitment: Managing all phases of recruitment, including identifying hiring management needs and posting vacant positions

Communicating the duties and responsibilities, benefits, compensation and working conditions to all potential candidates.

HR Reach-out program: Conducting frequent HR Reach-out program to understand admin and technical difficulties of employees and driving immediate corrective and preventive actions wherever applicable Managing Employee Engagement programs, creating a strong People culture in the company among employees, conducting monthly forums, Quarterly & annual get- together ’s, Team building Programme based on People Focused theme from CEO & senior management.

HR Manager, USA: Roll out HR policies, HR coordination activities between different entities, Recruitment Driving various Cost Improvement Project (CIP) on Hiring process / Administration Expenses resulting significant tangible benefits

Diversification Work Force Management – Driving and leading women workforce management program as a key strategy to increase the diversification (women employee) working in production and offices. Executing a Pivotal role in integrating best HR practices and extending it to our overseas facilities in the US and Mexico

Administration:

Grievance management foradministration relatedsupport and improvementsforemployees Maintaining records of contracts and ensure timely renewals.

International Travel Management

Hospitality Management - Hosting visits for all foreign delegates Maintaining world class housekeeping and landscaping standards.

Landscaping – Created Garden Green Factories (Four Plants – Approx. 40000 Square Feet’s) Head Women Representative – Monthly meeting with female employees and taking corrective actions, enhancing Safe work place environment.

Organizing Social events organizing (such as Women’s day, cultural Programme, Family day, senior Management Programme.

October 2004 to December 2006

Advik Hi-Tech Pvt. Ltd, Chakan:

Leading manufacturer of Auto Components like Lifter Tensioner Assemblies, Fuel Pumps, Precise Machined Components for Global OEMS

Designation: Executive HRD & Administration Responsibilities: Travel Arrangement,HotelArrangements—domestic& international GeneralOffice Administration which includes: Total Housekeeping,

Telephones,FaxandXerox Machines Couriers, Inward& Outwards Transport Management Assisting for recruitment, arranging the candidate, formal interviews, preparing induction formalities. Worked with Director, preparing form all communicationletters,arranging appointments. June 1995 to August 2001

Sanghvi Movers Limited,

Largest cranes hiring company in India and 4thLargest Crane hiring company in Asia and ranked 12th largest in the world

Designation:Admin Executive Responsibilities:

Front Desk Officer/Travel Desk

All travel arrangements for the Director Office House Keeping Helping HR Departmentin all HR matters

Helping Stores Department in Material Inward& Outward. Assisting forrecruitment process, arranging thecandidate, formal interviews,preparing induction formalities. Hobbies:

Reading spiritual books

Church activities (arranging youth, children and women’s Programme Event Hosting) Youth counseling, Active member of self-formed NGO called AAS along with school friends. Personal Information:

Education:

BA Pune University, MBA, Mumbai University

Well versed with MS Office & Internet Applications Email: ********@*****.***

Mobile: 992-***-****

Language: speak, read & write in:

English, Hindi,Marathi,andTamil

Address: Shubham Park. Flat No 27, -B2Sector 26,Pradhikaran, Nigdi Pune 411044

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