Executive Assistant to C-Suite Leader (15+ yrs)

MARITZA MORALES

***************@*****.*** 862-***-**** New Jersey

EXECUTIVE ASSISTANT TO C-SUITE

Finance • HR • IT • Operations • Board-Level Support - Manufacturing

With over 15 years’ experience supporting C-suite leaders such as CFO, CIO, CAO, CRO, HR, and CHRO in dynamic and complex environments, this Executive Assistant excels at managing demanding calendars (G-Suite and MS Outlook), organizing global travel, and facilitating board-level operations with the utmost discretion. Renowned for streamlining processes, coordinating cross-departmental projects, and crafting polished communications for senior stakeholders and external partners.

PROFESSIONAL EXPERIENCE Hunter Douglas Inc. – 55 W 46th St. New York, NY (2015 -2024)

Executive Assistant to EVP/CFO, CAO, CRO, CIO, SVP HR, EVP Tax, VP Treasury

Finance 2015 – 2024

Supported senior executive leadership team, serving as a central coordination hub across Finance, HR, and IT functions

Managed high-volume, complex calendars across multiple executives, aligning priorities across internal stakeholders and external partners

CFO’s email gatekeeper and direct personal assistance

Coordinated quarterly Board meetings and executive sessions, including agendas, created presentations, materials, catering, and their travel logistics

Partnered directly with CFO on high-visibility initiatives involving external firms (EY, PwC, Deloitte, KPMG, Bain)

Oversaw domestic and international travel coordination and end-to-end expense management (Concur/SAP), ensuring compliance and accuracy

Acted as trusted proxy for approvals (travel, expenses, invoices, PTO), compliant to Policy

Managed and signed confidential documents, organizational charts, and executive communication with discretion

Planned and executed large-scale leadership events and national conferences (onsite & offsite)

Contacted job applicant candidates and coordinated interviews to aid in hiring talent for the leadership team and their organization

Supported onboarding and offboarding of senior staff, including system access and equipment coordination

Purchase Cards - own several credit cards for different departments for purchasing supplies, paying invoices, catering and reconsolidated and allocated to their budget codes monthly.

Assistant to SVP, HR & to Director of Benefits

2012 – 2015

Supported employee benefits administration and communications. Oversaw benefits administration, including open enrollment, vendor communications, invoice reconciliation, and administered employee training programs.

Processed reporting, P-Cards and compliance documentation

Developed and formatted employee communications and benefits materials

Human Resources Executive Assistant (Contract)

2009 – 2012

Supported VP of HR and acted as liaison with CEO on confidential HR matters

Managed HR budget, travel, and expense reporting for leadership team

Handled confidential personnel documents for hires, terminations, compensation, and organizational changes.

Onboarding processes and compliance requirements, including I-9 documentation.

Managed and maintained confidential employee records

Coordinated company-wide HR events and internal initiatives

KEY PROJECTS & LEADERSHIP INITIATIVES

Led implementation of company-wide digital filing system, including vendor selection and data migration

Converted legacy HR documentation into streamlined digital e-forms, improving accessibility and efficiency

Relaunched and managed HR & Legal intranet platforms

Coordinated annual Finance and HR leadership conferences (onsite and offsite)

Trained executive assistant team on systems, tools, and best practices

CORE SKILLS

Complex Calendar & Exec Management

Domestic & International Travel

Board & Executive Meeting Support

Expense Management (Concur, SAP)

Executive Communications

Cross-Functional Coordination

Process Improvement & Operations Support

Confidential Information Management

Adaptability & Strong interpersonal and communication skills to effectively engage with employees across all levels.

TECHNICAL PROFICIENCIES

Microsoft 365: Outlook, Word, Excel, PowerPoint, Visio, Teams, SharePoint, MS Copilot,

Tools: Google Suite: Gmail, Google Calendar, Google Drive, Google Share, Docs, Excel

SAP, Concur, ReadSoft, Ulti

Collaboration: Zoom, Webex, Teams

Design: Adobe Acrobat Pro, Photoshop, Microsoft Publisher

Web/Intranet: Content Management Systems and Development

EDUCATION & CERTIFICATIONS

Anthem Institute – Parsippany, NJ (2 years) Graphic Design & Animation

Certifications:

Basics of EE Benefits Administration

FMLA Certified

Project Management Basics

Advanced PowerPoint

MS Excel Data Management

Leading Effective Meetings

Time Management

AI Essentials for Admin Professionals

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