Facilities & Support Services Coordinator Resume
Resume:
Veronica Lopez
Facilities & Support Services Coordinator
Veronica Lopez
***** ********* *** ***. **. 101
Tampa, Fl 33613
*******************@*******.***
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Summary
Detail-oriented executive assistant with experience providing high-level administrative support to senior leadership, including direct support to a Vice-President. Skilled calendar management, meeting coordination, travel arrangements, expense reporting and cross-functional communication.
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Experience
Chapter Health System / Facilities & Support Services Coordinator
March 2021 - May 2023 Tampa, Florida
●Welcomed and directed office visitors with professionalism, ensuring first impressions.
●Answered phone calls in a professional manner and redirected to the corresponding department.
●Registered CHS guest in registration log and provided directional assistance.
●Provided comprehensive administrative support to the Purchasing, Facilities and Real Estate departments.
●prepared and submitted monthly expense reports for the VP of Real Estate, Facilities and Purchasing departments.
●Created and monitored service tickets for all locations for building repairs and technical issues.
●Managed the inventory supplies for the Real Estate, Facilities and Purchasing Departments.
●Coordinated rental and set up for meeting conferences and events.
●Maintained office equipment, scheduling repair and maintenance.
●Documented condition of properties through scheduled photos and reports for historical records.
●Administered and monitored all CHS maintenance request submitted by staff through internal software.
●Monitored office maintenance, equipment functionality and managed inventory of office supplies and coffee program.
●Processed expense reports in Concur and administered building, parking and garage access application in conjunction with building management.
●Conducted office suite inspections, documented property conditions and reported maintenance issues with detailed notes and photographs.
BUPA / Administrative Assistant & Receptionist
February 2014 - March 2021 Miami, Florida
●Greeted and assisted visitors and employees in a professional and courteous manner, created a positive first impression.
●Managed guest registration through Fast-Pass check-in system and directed guest to the appropriate department.
●Provided front desk support while handling inquiries, solicitors, vendors and internal requests with diplomacy and professionalism.
●Delivered administrative support to the Purchasing and Facilities department, including tracking manager requests and coordinating workflow.
●Scheduled meetings and appointments with vendors, contractors and internal staff.
●Conducted office suite inspections, documented property conditions and reported maintenance issues with detailed notes and photographs.
●Collected and reviewed COI’s from vendors and contractors and submitted all documentation to building management.
●Coordinated conference room scheduling, meeting set-up and office events.
●Monitored office maintenance, equipment functionality and managed inventory of office supplies and coffee program.
●Processed expense reports in Concur and administered building, parking and garage access application in conjunction with building management.
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Education
Commonwealth of Puerto Rico Department of Education /GED
April 1998- June 1998, San Juan, P.R.
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Skills
Microsoft Excel & Word, Order Processing, Confidential Information Management, Cross-Functional communication, Administrative & Operational support
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