IT Procurement Executive: Sourcing, Negotiation, P2P Expert

Professional Summary:

Proactive IT Procurement Executive specializing with 5+ year of experience in end-to-end procurement lifecycle management for technology product and services. Skilled in vendor management, sourcing, negotiation, and completed procure to pay (P2P) process. Adept at building strong supplier relationships and aligning procurement strategies with organizational IT objective. Experienced in collaborating with cross-functional teams to ensure timely delivery, maintain quality standards, and optimize costs while adhering to budget requirements. Committed to driving efficiency, value, and continuous improvement across procurement operations. Work Experience:

IT Procurement Executive Sep’25 – till Date

Apex Services (Apogee Services Pvt Ltd)

• Maintaining daily BAU tracker.

• Creating ARFs to process RFP request (Hardware- Laptop & Desktop & Mac, Resource requirement, Implementation, Service renewal)

• Preparing vendor comparative report after RFP closer for costing comparative and saving. (exp. L1, L2 and L3)

• Handle Rate card renewal (entire FY), resource contact, renewal and creating report of renewal activity.

• Drafting approval for PR & PO creation on activity such as, resource replacement, service/resource extension (same rate), L1 vendor, service renewal, final mail after RFP closer with all analysis.

• Coordinate with user team regarding resource scaling and facilitate technical meeting between vendor and users for any live RFPs involving new implementation, disposal activity, ATM activity, hardware requirement etc.

• Coordinating with OEMs and Vendors for quotation, negotiation and cost comparisons.

• Creating POC report, once demo report (laptop, desktop and Macs) received from user team.

• Checking PO (Purchase order) on daily basis

• Coordinating with legal team for MSA, addendum.

• Every month end preparing saving report.

• Connecting with OMEs for material delivery report. IT Procurement and Asset Management May’22 – Aug’25 Sun Pharmaceutical Industries Ltd (Client) – TANTRAZUM (May’22 – Sept’22) Dixit Infotech (Oct’22 – Aug’24) TCS (Aug’24 Aug’25)

• Creation of Purchase Requisition (PR) on quotation base, once Capex and Opex requested received from Client. (Hardware, software, License & passive service) other IT request come from location.

• Material code creating, if not available in system.

• Creating RFQ, Bidding Request & Selection of vendor

• Follow-up with commercial team for Purchase Order.

• Processing Services (GRN) & Material entry (MIGO) in SAP S/4 HANA, Metis & Ivalua.

• Helping vendor for payment clearance, onboarding and other details if need.

• Maintaining PR & Invoice file on daily basis & monthly share provision file to Finance team.

• Helping team for creating STO (Stock Transfer Note).

• Coordinating with account team for payment team.

• Reverting on mail daily basis, taking follow-up with location LIT for material received entry.

• Vendor negotiation for Hardware assets, cisco switches, storage & rental hardware.

• Tracking and managing IT assets: Keeping track of all IT assets owned by the organization, including hardware, software, licenses, and warranties.

• Asset inventory management: Maintains an accurate inventory of all IT assets, including their location, condition, and usage.

• Coordinate with Vendor for AMC & ARC reveal.

• Maintaining file for link services and connecting with vendor/user if link get terminated.

• Attending meeting, if vendor facing problem or new service introduction.

• Maintaining data of hardware assets, SSD & HDD assign.

• Recording data regarding rental laptop & damage rental laptop.

• Coordinating with vendor/user for resource issue. (attendance, ESIC & PF)

• Knowledge of TPRM involving identifying, assessing & control risk.

• This includes negotiating contracts, managing vendor relationships, and ensuring compliance with regulatory requirements.

Sonali Vinod Rane

Call: +918********* DOB: 01/08/1996

Email: **************@*****.***

LinkedIn: http://linkedin.com/in/sonali-rane-17bb44186 Address: 3/56, Kaiser Mansion, DR.B.A.Road, Lalbaug, Mumbai-400012 Account Assistant Nov’21- May’22

Cipla Limited (Client) - Artech

• Entering Medicine Invoice (Purchase Bill) OCR software. Account Assistant Aug’19 – Aug’21

J K Nagda (Chartered Accountant Firm)

• Clients Accounting- Entries of Purchase & Sale, Journal, Debit Note, Credit Note Bank Statement- Payments, Receipts & Contra entry.

• Checking of CGST, SGST and IGST in GSTR-3B, GSTR 1 Clearing Suspense Credit/Debit and Sundry debtors/creditors Entries of Parties Pass Booking in Excel sheet yearly.

• Making Excel sheet of GST for GST return Coordinating with Parties for Bill query or other issues Bank Reconciliation Account Executive Dec’18 – May’19

Madhuban Motors Pvt Ltd

• Entering sales invoices & invoicing in Tally ERP 9. Account Assistant Jan’18 – Sep’18

Premier Transport Pvt Ltd

• Branch Accounting- Vendor Payment Entry, Bank Reconciliation, Balance Payment of Vendor, TDS Entry

(Rent), Petty Cash, Coordinating with Branches.

Education:

• BCOM (Banking and Insurance) from Mumbai University (Sydenham College)

• HSC from Maharashtra State Board (Kirti College)

• SSC from Maharashtra State Board (V.N. Sule)

Skills & Competencies:

• Vendor Relationship Management

• Strategic procurement planning

• Contract negotiation

• Strategic souring

• Cost Reduction Strategies

• Request for Proposal (RFP) Development

• Procurement Compliance & Risk Mitigation

• Time Management

• Problem – solving skills

• Market researcher before procuring product

• MS office (Excel, Word, PPT)

Achievement

• Accelerated the procurement process by closing the rate card faster than the standard timeline.

• Successfully negotiated vendor contracts, achieving substantial cost savings for IT equipment and manpower services.

• I managed to clear the backlog ahead of schedule to ensure a smooth workflow. Date:

Place: Mumbai Sonali Vinod Rane

Contact this candidate