Administrative Assistant & Data Coordinator
Resume:
Francisca Amaya
Dallas, TX *****
***************@*****.***
Professional Summary
Detail-oriented administrative assistant with experience in data management in enrollment coordination, and office operations within fast paced educational environments. Proficient in maintaining databases, managing records, generating reports, scheduling, supporting administrative leadership with daily operations. Demonstrated ability to ensure data accuracy, maintain confidential information, coordinate communication between departments, and provide high level customer service to staff, families, and stakeholders. Skilled in problem solving, process improvement, and managing multiple priorities while meeting deadlines and maintaining compliance with organizational policies and reporting requirements. Work Experience
Data Controller
Montesorri School-Dallas, TX
February 2026 to Present
• Maintain and manage the school’s student information systems (SIS) and related databases.
• Ensure data accuracy, integrity, and timely updates of student and staff records.
• Generate and analyze reports for school leadership, state submissions, and performance tracking.
• Coordinate required reporting to the Texas Education Agency (TEA), including PEIMS submissions.
• Implement data security practices to protect sensitive information.
• Provide training and support to staff on proper data entry and data handling procedures.
• Perform regular data audits to identify errors or inconsistencies.
• Assist administrators with enrollment, attendance, assessment, and accountability data reporting. Temp
Dallas Independent School District-Dallas, TX
March 2024 to February 2026
• Assist parents both in person and over the phone through the enrollment process for PreK–12th grade students.
• Provide guidance and support to campus staff on PreK allocations, naming conventions, and eligibility requirements.
• Participate in Fall and Spring enrollment leveling meetings to ensure accurate student placement and resource allocation.
• Respond to inquiries via the PreK hotline, assisting families with questions, concerns, and enrollment procedures.
• Manage and support enrollment data across 20+ campuses to ensure accuracy, compliance, and timely updates.
• Run and analyze data reports regularly to identify and resolve discrepancies in enrollment records.
• Coordinate and promote PreK enrollment through targeted outreach and marketing efforts at community events.
• Schedule and administer language test to determine students proficiency in English and Spanish.
• Supervise, train, and support temporary staff to ensure consistent and accurate enrollment practices.
• Interview and onboard temporary personnel to maintain adequate staffing levels during peak enrollment periods.
Front Desk Agent
La Quinta Inns & Suites-Grand Prairie, TX
October 2023 to January 2024
• Served as the initial point of contact for guests, visitors, and employees, ensuring a professional and welcoming experience.
• Managed guest check-ins/check-outs, handled incoming calls, and provided accurate information courteously.
• Utilized office and scheduling software to maintain an organized and efficient front desk environment.
• Supported daily operations by delivering exceptional customer service and upholding company standards.
Picker
Baik Brands-Dallas, TX
June 2023 to August 2023
• Prepared and organized high volumes of makeup orders in a fast-paced environment.
• Ensured order accuracy and timely completion while meeting strict deadlines.
• Supported warehouse operations through strong organizational skills and attention to detail. Warehouse Worker
Amazon Warehouse-Dallas, TX
October 2019 to June 2023
• Prepared customer grocery orders with emphasis on accuracy, efficiency, and quality control.
• Used smartphones, barcode scanners, and mobile apps to track inventory and manage orders.
• Received and organized new inventory, monitored product quality, and maintained a clean work area.
• Rotated through various tasks to support all areas of fulfillment and ensure smooth operations. Education
High school diploma
Justin F Kimball High School-Dallas, TX
August 2013 to May 2018
Skills
Microsoft Word Data cleaning English Organizational skills Phone etiquette Order Picking Spreadsheet conditional formatting Greeting customers Food Safety Phone answering Administrative experience - Administrative experience (1-2 years) Spreadsheet design Project coordination Report preparation Report writing Confidential information handling Data entry Spanish Office experience Warehouse Experience Front Desk Microsoft Teams Cashiering Office supply management Zoom Filing Office equipment routine maintenance Administrative experience within education industry Bilingual Customer service Spreadsheet filtering Customer complaint resolution Word processing Time management Microsoft Excel Communication skills Writing skills Office management Customer inquiry handling File organization Event planning Computer Skills Computer literacy Guest Services Spreadsheet data validation Record keeping Providing product information Typing Microsoft Outlook Microsoft Office Languages
• Bilingual
• Spanish - Fluent
• English - Fluent
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