Executive Administrative Assistant with HR Focus

To obtain a successful executive secretarial position in which I will be able to utilize my business skills and abilities in order to benefit the company and later be eligible for advancement.

Work Experience

ADMINISTRATIVE ASSISTANT

KICZAN MANUFACTURING INC.

May 2019 to Current

Admin. Assistant

Compile manufacturing part quote packets to provide to customers

Organize all packets

Research part marketing

Create/Send Purchase Orders

Organize reports including purchase order reports

Submit customer purchase orders online & prepare drawings & subcomponents for production

ADMINISTRATIVE ASSISTANT

ARAMARK, ALLEGHENY HEALTH NETWORK, FORBES HOSPITAL

May 2015 to March 2019

Admin. Assistant *

Take service request calls & create a daily request log for each request

Answer and direct incoming calls

Organize all invoices from various providers

Organize and coordinate employee files

Make telephone calls for Stericycle pickups

Organize employee files and keep updated

Obtain Clearances and keep employee logs of all personnel information

Training collect on and stats

Take housekeeping requests and page out to appropriate housekeeper

Payroll/Kronos for employees

Assist Employees with several HR functions and/or training, etc.

Schedule/manage all Learning Centers and Conference Rooms at Forbes Hospital

Document setups for all meetings/events at Forbes Hospital

Create daily sheets for Employees

Organization on of supplies and offices

Dept./Staff Assistant

JEFFERSON HOSPITAL COUNSELING SERVICES

May 2010 to August 2014

Worked directly under the Director of Behavioral Healthcare Services for mainly Outpatient and various

Handle schedule for the Director of Behavioral Healthcare Services for both meetings, seminars and Outpatient counseling services

Prepare charge entry slips and MD charts for daily schedule, including logging onto pink sheet, keeping track of noncompliance issues and medications issues needing reviewed

Answer and direct incoming telephone calls

Meet/greet patients

Handle co-pays of payments as they depart office

Verify various insurance benefits and coverage details and record onto blue intake sheet

Open/close all files by registration on online through OAS/Gold medical record system

Various typing and preparing of Standard Agreements and various medical director documents

Handle credentialing/recredenaling of all clinicians with several insurance companies for Outpatient

A end monthly scheduled meetings as Workplace Safety representative for outpatient counseling services

Keep updated and required posted information on bulleton board for clinicians, et al.

Keep personnel files for all clinicians and MDs updated and current

Compile and review all AP Vouchers for contracted clinicians and MDs

Enter Global IOP Bills into Excel spreadsheet for contracted MDs seeing pa ents in IOP

Calculate and create AP Voucher for Medical Director reimbursement for services throughout the year; maintaining the yearly budget

Staff Unit Clerk

JEFFERSON REGIONAL MEDICAL CENTER - Jefferson Hills, PA

July 2009 to May 2010

*Answered and directed incoming telephone calls

*Enter data information on into system

*Keep hand-written schedules for various shifts s throughout the hospital for PCTs and RNs

*Made telephone calls for call-offs for employees not needed on that day

*Made telephone calls for needed employees if short for various shift s

*Coordinated with Staffing RN Supervisors, keep updated

*Coordinated with all departments requiring their morning/afternoon staffing needs throughout

*Keep all paperwork and files organized for each RN

*Keep next shift updated of all changes upon departure

Legal Assistant

PALKOVITZ LAW OFFICE - White Oak, PA

March 2004 to January 2009

*Answered and directed incoming telephone calls

*Met/greeted clients

*Opened/closed all files, maintained all current lists of all current/closed/purged files

*Maintained/organized the chronological files/folder

Legal Secretary

REED SMITH, LLP

August 1989 to June 2003

*Provided secretarial support to three attorneys at once by using supplied office equipment and/or so ware

*Scheduled appointments, including flight/hotel arrangements, coordinated meetings

*Prepared requested reports, various legal documents and misc. correspondence

*Provided receptionist support by screening and routing mail, telephone calls

*Provided historical and legal references by establishing, organizing and maintaining files and records,

Education

English/Business

BRADFORD SCHOOL

August 1988 to June 1989

Skills

100 wpm (Less than 1 year), 110 wpm (Less than 1 year), 75 wpm (Less than 1 year), 80 wpm

(Less than 1 year), dBASE (Less than 1 year), dBASE III (Less than 1 year), Dictaphone (Less than 1

year), Excel (4 years), PowerPoint (Less than 1 year), shorthand (Less than 1 year), typing (9 years),

WordPerfect (Less than 1 year)

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