Executive Assistant and Administrator with Broad Cross-Industry

Catherine Pape

New York, NY

**********@*****.***; 917-***-****

PROFESSIONAL PROFILE

Executive Assistant / Office Manager/ Operations Professional with over 15 years’ experience supporting the C-Level Suite. Expert at meeting minutes, interaction with Board of Trustees/Board of Directors, strong qualitative and quantitative problem-solving, prioritization, deadlines, outstanding writing skills, calendar management, ad-hoc projects, travel; filing; credit card reconciliations, and expenses. Strong background in HR (on-boarding, off-boarding, Benefits Administration, reference checking); Marketing

(presentations, RFPs, decks, web site updating, e-mail blasts, working with outside SEO firms, composing client correspondence and collateral); Finance (budgets, payroll, invoices, AR/AP); Operations/Office Management (liaison with building management, office openings and closings, company events, retreats, supplies, vendor management, troubleshooting IT issues); Legal (Support for Counsel, contracts administration, court filings, wills and trusts, copyrights, patents, trademarks). SKILLS

Strong proficiency in MS Office (Advanced functions of Word, Outlook, PowerPoint, Excel (Macros, Pivot Tables, Pivot Charts, VLOOKUP) & Access; Adobe Creative Suite with emphasis on InDesign; Salesforce; QuickBooks; Bill.com; Slack; Concur; Trello; Asana; Yardi; Expensify; Board Effect. Licensed NYS Notary Public. June 2025 – December 2025 (Temp)

Weill Cornell Medical Center

Senior Administrative Specialist

• Assisted Departmental Chair in professional and personal matters.

• Coordinated detailed travel itineraries, domestic and international.

• Arranged speaking engagements and press opportunities.

• Edited documents for approval and publication in medical journals.

• Processed expense reports, credit card reconciliations, invoices.

• Drafted and edited correspondence for executives and leadership teams.

• Managed execution and tracking of contracts (NDAs, master agreements). June 2023 – June 2025

Physicians for Human Rights

Executive Assistant/Office Manager

• Executive Administrator for international Human Rights organization.

• Coordinated extensive domestic and international travel for Executive Management Team.

• Processed expenses, invoices, and contracts for EMT. Responsible for all Executive Calendars.

• Served as Staff Liaison to the Board of Directors, arranging meetings and recording minutes.

• Supervised recent office relocation. 30 NY employees moved thoroughly and efficiently.

• Assistant with organizing first-ever retreat in Mexico. March 2022 – January 2023

Corporate Citizenship, part of SLR Consulting

Executive Assistant/Office Manager

• Executive Assistant/Office Manager at a global environmental consulting firm associated with SLR Consulting.

• Arranged leases with WeWork in New York, Boston, Austin, and Washington, D.C.

• Supervised first-ever Company outing in New York City.

• Managed Vice President’s calendar, travel, scheduling including personal matters.

• Collaborated Finance on budgets for New York, Boston, Austin, and D.C. offices.

• Coordinated meetings and created presentations for prestigious clients such as Tyson Foods, First Republic Bank and Abbott.

• Reconciled credit cards, processed expenses, and handled travel for 30-member team in the US, Europe, and Asia. Catherine Pape

New York, NY

**********@*****.***; 917-***-****

March 2013 – January 2016

Array Architects

Office Manager / Executive Assistant / Associate

• Executive Assistant to Vice President, Northeast, and New England Regions.

• Provided expert calendar management, prepared travel itineraries (domestic and international), and processed expenses of Vice President and six senior Project Managers. EDUCATION:

Finch College for Women

B.A., English Literature

July 2020 – March 2022

Educational Alliance

Executive Assistant to CEO & CPEO

• Executive Assistant to Chief Executive Officer and Chief People & Equity Officer at renowned Jewish non-profit on Lower East Side.

• Expertly managed calendars of CEO and Executive Team.

• Active and supportive member of the Executive Team which supervised the operation of the Alliance and its community sites.

• Liaison to Board of Trustees and several Councils/Committees.

• Responsible for preparation of meeting minutes and Board packets.

• Collaborated with Board Chair on several projects such as Trustee Retreats, Trustee Engagement Calendar, and Trustee/Board financials.

• Ensured the CEO was prepared for all meetings, press appearances, and media ops.

• HR responsibilities included interaction with outside recruiting firms, arranging interviews, reference checking, and job postings on various sites. Initiated onboarding for new hires. December 2018 – February 2020

Boost Payment Solutions, Inc.

Executive Assistant to CEO & COO / Office Administrator

• Executive Assistant to Chief Executive Officer and Chief Operating Officer at FinTech firm specializing in optimization of commercial credit card use.

• Responsible for execution of all company contracts (NDAs, SESAs, Master Agreements, Prop Rates).

• Worked closely with Inside Sales, tracking pursuits, and creating presentations / decks.

• Managed Company’s main Checking & Savings Accounts; initiated transfers and wires. September 2016 – September 2018

Property Manager

• Collected rent from tenants from two family-owned properties in Bay Area.

• Processed applications from prospective tenants; negotiated lease terms.

• Reconciled bank accounts; responsible for property management listings online.

• Conducted reference checks for prospective tenants February 2016 – September 2016

Alzheimer’s Foundation of America

Executive Assistant to CEO/Staff Liaison to Board of Directors

• Executive Assistant to CEO, a former State Senator; managed travel, schedule, calendar, and media requests for CEO.

• Expanded the Light the World initiative: Buildings / Venues around the World lit in AFA color, Teal to raise awareness of Alzheimer’s disease. Worked with participating companies and venues - including numerous sporting teams and arenas - on press releases, raffles, fund-raisers, and design of digital boards related to Light the World.

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