Administrative & Educational Services Leader

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GUADALUPE CALIXTO

Houston, TX ***** 832-***-**** ***********@*****.***

PROFESSIONAL SUMMARY

Detail-oriented and highly organized administrative professional with over 20 years of experience in clerical, office management, and educational support roles. Proven ability to manage multiple priorities, support district programs, and coordinate instructional materials and compliance processes. Bilingual in English and Spanish with strong communication, organizational, and leadership skills. Experienced in working with student information systems, compliance documentation, and cross-department collaboration to support school operations. CORE SKILLS

Administrative & Financial

• Accounting & Expense Tracking

• Budget Control

• Financial Management

• Workforce & Schedule Management

• Staff Training & Development

Technology

• Microsoft Word, Excel, PowerPoint

• Ascender (SIS)

• Outlook Calendar

• EMAT Instructional Materials Ordering

• DRC LAS / PreLAS Links

• Follett Software

Professional Skills

• Bilingual (English / Spanish)

• Communication & Interpersonal Skills

• Service Coordination

• Organization & Multitasking

• Team Leadership

Certifications

• Youth Mental Health First Aid USA

• Community Health Worker Certification

PROFESSIONAL EXPERIENCE

Library Technician

Raul Yzaguirre Schools for Success Apr 2022 – Present

• Provide group instruction and individual guidance to students in locating library resources and conducting research.

• Develop K-5 lesson plans and library learning activities, including Story Time and literacy enrichment programs.

• Manage circulation of library materials including cataloging, barcoding, shelving, and inventory control.

• Coordinate and manage school book fairs, including promotion, volunteer recruitment, training, and financial reconciliation.

• Oversee EMAT instructional materials ordering for district schools.

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• Maintain K-12 library scheduling using Outlook Calendar.

• Manage distribution of student ID badges.

Multilingual Specialist

Raul Yzaguirre Schools for Success Nov 2020 – Apr 2022

• Implemented district-wide compliance training for LPAC clerks.

• Ensured accurate documentation and submission of Emergent Bilingual compliance documentation.

• Collaborated with campus teams to conduct program audits ensuring compliance with state and federal regulations.

• Trained staff on Ascender (SIS), PreLAS/LAS Links testing, and EB documentation procedures.

• Participated in ARD meetings for SPED/EB students to ensure correct program placement.

• Translated district documents and provided interpretation services for Spanish-speaking families.

General Clerk III

Houston Independent School District Feb 2014 – Nov 2020

• Managed LPAC documentation for over 1,000 emergent bilingual students including BOY, MOY, and EOY reporting.

• Processed student enrollment and withdrawals while maintaining accurate records in Chancery (SIS).

• Supported campus discipline processes and coded violations into the student information system.

• Managed ADA attendance reporting and follow-ups for missing attendance documentation.

• Interpreted and translated international transcripts for proper academic credit evaluation.

• Provided interpretation services for Spanish-speaking parents. Office Manager

Texas Automatic Food Services Jun 1993 – Apr 2013

• Managed commissary operations including inventory control, purchasing, food preparation oversight, and quality assurance.

• Supervised and trained staff while coordinating schedules to meet operational demands.

• Managed accounts payable, payroll timecards, and sales reconciliation.

• Maintained financial records, verified invoices, and assisted with budget monitoring.

• Conducted site audits to ensure compliance with food service and safety regulations. Front Desk Coordinator

McGregor Clinic Apr 1998 – May 2002

• Managed patient intake, appointment scheduling, and medical record preparation.

• Verified insurance benefits and completed precertifications.

• Processed payments and responded to patient account inquiries.

• Provided bilingual interpretation for Spanish-speaking patients. EDUCATION

Community Health Worker Certification

Texas Health & Human Services 2023

Associate of Arts – Business Administration

American Intercontinental University 2016

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Medical Billing & Coding Certification

Fortis College 2010

High School Diploma

Robert E. Lee High School 1993

LANGUAGES

Spanish – Native / Bilingual

English – Fluent

REFERENCES

Available upon request

Contact this candidate