Administrative Assistant with Remote Capability

Annie DeLongis

* ******** **** *****, ******** Valley, New York 12569 **********@*****.***, 845-***-****

New Paltz Central School District High School February 2017 to Present

Secretary to the High School Principal

•Maintenance of the principal’s google calendar, outgoing/incoming correspondence, meetings and appointments

•Digitally file and submit Teacher Observation reports completed by the Principal to the superintendent's office

•Coordinate with various departments within the school district entering requests from Administrators, teachers, faculty and staff.

•Arrange monthly Faculty Meetings attendance and tech needs.

•Schedule Google Meetings

•Order and track office supplies, teachers purchase orders, field trip submissions and school events

•Submit faculty/staff attendance in Aesop/Frontline /WinCap Web system following our district payroll schedule.

•Post and update website HS announcements, calendar of events, vendor information and Principal’s documents and schedules

•Coordinate Freshman/new student orientation each August working with parents, PTSA, Facilities/Operations, and Technology Departments.

•Mid-year and End of year Extracurricular Activity advisor reports

•Set Up Open House/PT conferences in School Bookings system

•ID/Prox Cards ordered from Facilities for Faculty and Staff

•Daily announcements on intercom system

•BOE agenda appointments/Board Docs

•School Messenger (all blast emails to families and/or students)

•Update faculty and departmental phone lists

•Answer phones, respond to incoming building bell system and cover the main office counter assisting students, faculty, staff and visitors

•Maintenance of annual graduate scholarship award program. communicate with sponsors, committees and recipients. Receive donation checks, record, and forward deposits to the school district business office

•Prepare annual Graduation Program

Lenape Elementary School and New Paltz High School October 2013 - February 2017

Monitor/Sub Aide

•Communicated with students and staff in a positive and professional manner applying appropriate interpersonal skills

•Assisted students during meal service and circulation throughout the hallways during school hours

•Oversaw transition of students as they attended classes

•Took notes for student and provided one on one assistance to the student assigned to me

•Accompanied the student to Ulster BOCES to assist in course work when needed

•Performed other duties as assigned by the Principals

Ulster County BOCES Academic Summer School June - August 2017

Clerical Aide/Monitor

•Assist Principal and Secretary with set up and close of on-site office

•Daily responsibilities: attendance, phones calls and all photocopying

•Assist in supervision of students during entry, class exchange and dismissal

•Research NYSED website for Regents forms and copy for testing packets

•Review individual NYS Regents Answer Sheets for exams being administered

•Collect supplies and materials to assemble testing packets

•Check in students registered for the Regents exams at scheduled dates and times

•Assist in running final reports and closing office

The Seed Day Care Center September 2009 - August 2011

Assistant Teacher

•Developed weekly theme-based lesson plans for preschoolers

•Challenged all students by planning and teaching age appropriate fine/gross motor skills curriculum

•Communicated with teaching team to meet the cognitive and emotional needs of students

•Assisted in foodservice and hygiene needs

Annie DeLongis

1 Mountain View Drive, Pleasant Valley, New York 12569 **********@*****.***, 845-***-****

CORPORATE EXPERIENCE

George Little Management Trade Shows 1999 - 2008

Administrative Assistant

•Administrative Assistant to VP of the Operations Department/Operations Managers

•Production of exhibitor set up manuals (online and hard copies)

•Provided customer service for clients/vendors during planning, exhibition, set up/break down of trade shows

•Travel to venues across the United States working in show offices and floor managing

•Directed on site set up of temporary offices, press, personnel, seminar rooms and luncheons

Boy Scouts of America Westchester/Putnam 1998 - 1999

Administrative Assistant

•Administrative Assistant for Director and Managers of Council

•Administered customer service to volunteers and Scout Masters of Westchester and Putnam Counties

Annie’s Child Care – Putnam Valley 1991 - 1998

Owner/Operator

•Established and operated a full-service NYS Licensed Group Home Child Care facility

•Obtained and maintained licensing certification for NYS

•Maintained contracts with clientele

•Designed and implemented age appropriate programs for children 6 weeks to 12 years of age

•Planned and administered New York State specified nutrition program

The Country Carpenter, Inc. 1984 - 1991

Office Administrator

•Daily administration of phones, correspondence and communication with clients

•Maintained proficient accounts receivable and payable through Peachtree Software System

•Prepared weekly payroll for construction crews

•Liable for federal and state quarterly tax deposits and reports

•Evaluated sub-contractor bids and awarded contracts

•Cultivated relationships with approval boards, architects, attorneys, banks and real estate professionals

•Developed a network with realtors for the sale of newly constructed homes

The Nestle Company 1980 - 1984

Secretary-Financial Planning Department

•Took dictation and typed correspondence for the Controller, President and Managers of the Financial Planning Department

•Typed return on investment and lease vs. buy charts

•Ran various weekly, bi-monthly and monthly financial reports

Secretary-Insurance Department

•Provided dictation, filing, typing and record keeping for Director of the Insurance/Claims Department

•Handled incoming and outgoing correspondence of public claims

•Answered phones, and recorded customer claims

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