Administrative Support & Project Coordination Specialist
Resume:
Lori A. Weaver
************@*****.***
Professional Summary
Achievementdriven Administrative Support, Project Coordination, and Executive Support Contractor with strong Microsoft Office ability and a proven record of handling sensitive and confidential information with discretion. Manage a shared team calendar across concurrent calendars, coordinating executive and project schedules to improve efficiency, responsiveness, and stakeholder alignment. Provide administrative and project coordination support through correct tracking, timely followups, and wellorganized documentation. Recognized for professionalism, responsiveness, and the ability to balance competing priorities while meeting deadlines in fastpaced, highaccountability environments.
Work History
Administrative professional with recent contract experience as an Office Coordinator and Administrative Assistant. Proven ability to manage purchase orders, track financial reports, and independently support project communications. Seeking opportunities to contribute organizational expertise in a dynamic environment.
Provided high-level administrative support to senior leadership, managing calendars, meetings, and correspondence.
Coordinated travel arrangements and processed expense reports accurately and on time.
Organized project materials and records to support specialized programs.
Facilitated interdepartmental video communications and screened calls as appropriate.
Program Administrator – (Contractor) 2024 - Present
Linkage Wellness Institute
Edit and finalize correspondence, reports, and administrative documents. Support client portfolios through project management coordination and assist leadership in implementing clientfocused strategies. Leverage strong organizational and multitasking skills to proactively identify challenges and recommend effective solutions. Answer main phone lines promptly, take accurate messages, and forward inquiries to appropriate personnel.
Welcome and greet clients, notify company personnel of arrivals, and help maintain a supportive and positive environment. Assist in creating an atmosphere that encourages client comfort, selfexpression, and personal growth.
Maintain client logs by collecting and updating personal, demographic, and medical insurance information. Coordinate and schedule meetings, record notes, and track action items.
Procurement Team Assistant – Procurement 2023 - 2024
Smithsonian Museum of National History
(Contractor – Palmer Staffing)
Processed purchase orders and requisitions in compliance with procurement policies.
Tracked and reconciled financial reports to support departmental budgeting and planning.
Monitored project status and correspondence, providing updates to the Financial Management Specialist.
Maintained accurate procurement records to ensure data integrity and accessibility.
Executive Assistant – Department of Science 2019 - 2023
Smithsonian Museum of National History
(Contractor – Help Unlimited Staffing)
Provided highlevel administrative support to senior leadership, managing calendars, meetings, and extensive correspondence.
Coordinated travel arrangements and processed expense reports with accuracy and timeliness.
Organized and maintained project materials, data, and records to support specialized programs.
Facilitated interdepartmental video communications to ensure timely project execution.
Screened calls and managed routine inquiries, escalating complex matters as appropriate.
Executive Administrative Assistant (Contractor) 2014 – 2019
Textron Airborne Solutions, Inc.
Managed multiple executive calendars to ensure efficient scheduling and workflow.
Drafted correspondence and presentations on behalf of executives.
Coordinated domestic and international travel and prepared expense reports.
Collaborated with internal teams to plan conferences and major corporate events.
Oversaw incoming and outgoing communications, including mail and email.
Operations Program Associate (Contractor) 2013 – 2014
Washington Metropolitan Transit Authority (WMATA)
Supported a largescale project to prepare and distribute approximately 130,000 employee identification badges.
Developed streamlined documentation and filing systems for paper and electronic records.
Executive Assistant, Office Manager 2006 – 2013
Korbitte Commercial Group (KCG)
Provided administrative and operational support to the CEO and staff, including scheduling, correspondence, and meeting coordination.
Arranged travel, processed expenses, and supported financial and database management functions.
Maintained a document tracking system, and managed front office operations. Assisted with recruitment, onboarding, training, and supervised temporary staff.
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