Multifaceted Office Manager and Administrative Professional

CONTACT PROFESSIONAL SUMMARY

Address : Syracuse, NY 13206

Phone : 678-***-****

Receptionist/Administrative Assistant/Office Manager with extensive experience in the coordination, pLanning, and support of daiLy operational and administrative functions. Demonstrated capacity to provide comprehensive support for all Level staff incLuding scheduLing meetings and conference caLLs, coordinating travel, and effectiveLy managing aLL essential operational support and administrative tasks. Proven abiLity to multi-task and prioritize work responsibilities, coordinate office support operations, address information management needs, and assist in business development and cLient service efforts. HighLy focused and resuLts-oriented in supporting deadLine-driven operations; abLe to resoLve issues independentLy, and in initial stages Proficient in aLL Microsoft Office Suite programs, including Word and Excel, the operation of a muLti-Line teLephone system, and the procurement and maintenance of office suppLies and equipment inventories, Email : GayLe32165@gmaiLcom

SKILLS

• Customer service

• Office management

• Organizational skiLLs

• Office administration

• Customer relations

• CLear oral/written communication

WORK HISTORY

OffIce Manager/Admin Assistant/ReceptionIst, 2021 to 2024 Windward Lake Club - ALpharetta, GA

• HandLed sensitive information with discretion, maintaining confidentiality of company documents and personnel records

• Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence,

• Maintained accurate financial records by reconciLing accounts payable/receivabLe transactions regularLy to ensure balanced budgets

• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving,

• Conducted reguLar inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.

• Enhanced team productivity by deLegating tasks effectIveLy and overseeing daiLy workfLow.

• Coordinated office events and meetings, ensuring timely execution and optimal scheduLing for aLL participants.

• Assisted in the recruitment process, conducting interviews and onboarding new empLoyees to promote a seamLess integration into the team dyhamic

• Managed vendor reLationships, negotiating contracts for cost savings while maintaining high-quaLity services.

• Oversaw faciLity maintenance requests, coordinating with buiLding management to address repairs or improvements efficientLy.

• Managed scheduLing and coordination of aLL office meetings to ensure smooth operations and minimal confLicts,

ReceptionIst, Administrative Assistant, OffIce Administrator, 2006 to 2019

B&R IndustrIal Automation - RosweLL, GA

• Handled incoming caLls and directed them to appropriate departments.

• Escorted visitors to the designated personnel,

• Ensured cLeanLiness of office spaces, conference rooms, and kitchen.

• Ensured optirnal performance of office equipment through regular maintenance.

• Served as Liaison with buiLding management during repair activities

• Make travel arrangements both domestic and foreign

• Coordinate food arrangements for corporate events.

• StreamLined the process for handLing invoices and purchase orders,

• Monitored expenditures and coLlaborated with accounting to ensure organized receipt management.

• Maintained accuracy of the Yearly CaLendar through daily updates. Receptionist, Administrative Assistant, 1990 to 2006 Millennium Partners - New York, New York

• DeLivered top-tier administrative assistance to Executive Partners at a prominent real estate deveLopment firm

• Functioned as key contact for dynamic real estate firm,

• Coordinated catering services for business lunches.

• Coordinated international and domestic travel arrangements.

• Sorted and distributed mail and packages

• Managed scheduling for conference room reservations.

• Managed inventory and ordered essential items for workplace and kitchen

• Oversaw regular maintenance of office machinery

• Ensured cleanliness throughout office environment.

• Managed high-volume switchboard caLls efficientLy. Administrative Assistant, 1987 to 1990

North American Watch Company - New York, New York

• Served as Administrative Assistant for CEO and SVP of major watch manufacturing and saLes company.

• Directed all administrative and product support efforts for field-based sales staff whiLe also attending to the daiLy support needs of corporate office-based senior executives

• Responsible for the coILection, recording and preLiminary review and analysis of product saLes information submitted by over one hundred dornestic and international retailers,

• Conducted in-depth market penetration research and compiled resuLts for review by executive saLes team,

• Assisted in the deveLopment of presentation and promotional materials for use in sales efforts.

• Managed invoicing and biLLing processes

• Assisted in the design and maintenance of a market segment sales tracking database, a competitive analysis tool that heLped faciLitate the implementation of company marketing strategies.

EDUCATION

Bachelor of Science : Business Administration, 05/1987 Queens College - FLushing, New York

COMMUNITY SERVICE

Light of Day Foundation, a not-for-profit organization dedicated to promoting awareness and funding research in the search for a cure for Parkinson's disease and other neuroLogical disorders_, Secretary

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