Data Entry Specialist with Precision and Compliance

Brenda Jefferson

Laveen, AZ ***** 970-***-****

*******.***@*****.***

Summary

Experienced professional specializing in remote work, emphasizing productivity and collaboration. Proficient in data entry, payroll, and document control with accurate attention to detail and a consistent record of meeting deadlines. Recognized for accuracy, relationship-building, and strong teamwork abilities leading to successful results.

Skills

• Deliver prompt, polite, and knowledgeable customer service by actively listening to inquiries, solving concerns efficiently, and providing positive client experience.

• Receive, review, process and track contracts (government, immigration and NDA’s) for the attorneys and immigration manager to assure SOP’s and guidelines are followed.

• Ability to master and adapt to new database platforms with a high degree of accuracy.

• Created new matters in the Legal Tracker for outside legal counsel regarding employee visa payments.

• Achieved proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe. Accuracy in typing (45 WPM).

• Coordinate with paralegals, attorneys and immigration managers on projects with internal and external customers.

• Provide exceptional attention to detail and outstanding organizational skills, consistently delivering tasks on schedule.

• Maintain confidentiality while upholding organizational standards.

• Proficient assistance in administrative tasks and operating standard office equipment.

• Ability to work independently and as a collaborative with internal team member, adapting easily to changing priorities and contributing effectively to shared goals.

• Support multiple departments in day-to-day activities, short-term and long-term projects.

Technical Skills / Training

• Data Entry: Selectica/Demand, Anaqua, Legal Tracker, Visual One, Oracle

• Main Switchboard: Cisco Phone System

• Communication & Collaboration – Teams & Zoom

• Client/Patient Records: Meditech (patient demographics)

• Annual Employee Training: Corporate and Business Ethics, Cybersecurity, Corporate Compliance, HIPPA/Privacy Act, Environmental Health

• Records Management & Disposition: Standard Operation Procedure (SOPs), Iron Mountain

Professional Experience

Document Control (Hybrid/Remote) Law Dept., ON Semiconductor Scottsdale, AZ July 2017 - March 2025

• Streamlined file organization and management for seamless access and retrieval, maintaining both digital and physical versions securely

• Proofreading NDA’s after signed by external customers to ensure no conflicts or missing information.

• Collaborated proactively with lawyers, business units, HR, procurement, and third parties, ensuring efficient communication

• Spearheaded weekly check-ins, meticulously logged daily activities and internal feedback for supervisors to verify compliance with projects and goals.

• Demonstrated strong project prioritization skills to meet critical deadlines while ensuring compliance with company policies and procedures

• Successfully managed shared email inboxes (Law Dept. & NDA Team) by promptly flagging, recording relevant notes and routing them for appropriate processing

• Supported the Immigration Manager by accurately populating nonimmigrant work visa data into verification letters, Business Cover Letters, H-1B & L-1. Compiling detailed information to Public Access Files (PAF) including file numbers, labor condition application (LCA), workers’ pay rate and employee notification.

• Contributed significantly to paralegals during mergers and acquisitions, expertly updating patents through the United States Patent and Trademark Office

(USPTO).

• Maintained accuracy inputting and updating data across various databases

(Legal Tracker, Anaqua, Selectica, iManage)

• Recorded and organized external emails and calls for reference while eliminating duplicates in electronic databases

• Delivered efficient office management, including domestic/international mail distribution (UPS, USPS, FedEx, DHL)

• Produced and refined monthly, midyear, and annual reports with exceptional attention to detail

Relocating to Arizona

5/2017 – 07/2017

This was a project for San Juan Basin Health not a permanent position. I decided to move to Arizona to be close to my daughter.

Data Entry Specialist, San Juan Basin Health

Durango, CO February 2017 - May 2017

• Maintained confidentiality, adhering to HIPAA and compliance regulations accurately entered client demographics into the database.

• Organized electronic and hard file records for accessibility and accuracy

• Supported administrative tasks, including filing, scheduling, and phone management.

• Managed 30 calls and 40 emails daily from customers.

• Processed invoices, memos, reports, and financial documents for distribution planning.

• Assisted customer service operations to maintain satisfaction levels.

• Ensured document control compliance with company standards.

• Conducted precise data entry, improving data integrity across departments.

• Prioritized and organized tasks to support team efficiency Relocating to Colorado

August 2015 – February 2017

Relocated back to Colorado. Spent time in New York, my spouse was attending Hofstra University on Long Island, New York.

Education

High School Diploma

Ignacio High School, Ignacio, Colorado

Graduated

References

Available upon request

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