Executive Assistant to C-Suite in Biotech/Pharma

Danielle Hanna

Wayland, MA *****

617-***-**** ************@*****.***

Professional Summary:

Strategic Executive Assistant with over ten years of experience supporting Executive Leadership Teams within biotechnology and pharmaceutical organizations. Experienced partner to CEOs, COOs, and Boards in high-growth, investor-facing environments, managing complex, multi-executive calendars, board governance logistics, global travel, and cross-functional initiatives. Recognized for sound judgment, discretion, and an anticipatory approach that supports leadership focus and organizational alignment. Recently returned to full-time work following a planned sabbatical and contract engagement and now seeking a long-term role supporting executive leadership in a mission-driven biotech organization.

Experience:

Biogen -Contractor

July 2025 thru December 2025

Four Month Maternity Coverage

Provided comprehensive team support with proactive multitasking and a strong focus on SVP and VP needs.

Managed fast-paced, frequently changing executive calendars, prioritizing internal and external engagements.

Led heavy scheduling for the entire department, ensuring accuracy and efficiency.

Scheduled and optimized leadership-wide meetings to improve time management and operational efficiency.

Oversaw external business development meetings and ensured timely follow-up actions.

Coordinated high-priority, cross-department meetings and executive briefings.

Planned and coordinated internal and external meetings, managing logistics, attendance, and materials.

Managed complex domestic and international travel logistics, including flights, accommodations, and itineraries for SVP, VP, and team leads.

Created, maintained, and updated schedules, documents, and related materials.

Prepared detailed agendas and supporting materials for meetings and executive travel.

Facilitated cross-functional collaboration and assisted with issue resolution across internal teams.

Organized and managed events, including team-building activities and office operations.

Coordinated conference registrations and all related logistics.

Administered and tracked administrative responsibilities for Biogen engagements and annual conferences.

Collaborated closely with cross-functional partners and Executive Assistants to ensure seamless coordination.

Ensured alignment and consistency across scheduling, communications, and major events.

Demonstrated strong organizational skills with the ability to rapidly reprioritize in a dynamic environment.

Maintained a high level of discretion and integrity when handling confidential and sensitive information.

Dana-Farber Cancer Institute (Contract)

April 2024 to September 2024

Executive Assistant, Vice President, Planning and Consulting

•Calendar & meeting management – while ensuring appropriate time management (scheduled prep time for important meetings, reading emails, etc.).

•Coordination of leadership team meetings – set agenda, attended meetings, captured meeting minutes and followed-up on action items.

•Logistics support - coordination and set-up of meetings, events, off sites, managing the process from start to finish, arranging location, necessary equipment, prepared agendas and relevant information, recorded minutes, and other tasks.

•Managed and organized the recording of meeting minutes and action items for weekly team meeting.

•Coordinated and planned team social events.

•Managed complex expense reports for department.

•Processed candidate expense reimbursements.

•Tracked and coordinated departmental initiatives and projects for VP, Planning and Consulting, and drove action cycles and timelines.

•Maintained and updated department organizational chart

•Assisted with candidate scheduling for department onsite interviews.

•Supported facility related communications.

•Consolidated, edited, and proofread PPT presentations and documents.

•Coordinated a joint Dana-Farber and Beth Israel Deaconess Medical Center’s working meeting retreat.

•Handled visitor parking requests and visitor registrations.

•Coordinated catering orders for specific meetings.

•Assisted with the onboarding of new staff members. Where applicable, assisted with obtaining keys, lockers, lab coats, and notebooks.

•Managed team supplies and inventory of department IT equipment.

•Worked and coordinated with outside vendors as needed.

•Performed duties related to other special projects as required.

•Compiled budgeting information and provided account reporting/analysis for the department.

•Managed and coordinated internal office move.

Personal Sabbatical

June 2023 to April 2024

Planned sabbatical to focus on family responsibilities, with the intention of returning to full-time executive support. Re-entered the workforce through a contract role prior to pursuing a permanent position.

Myeloid Therapeutics, Cambridge, MA

April 2022 to June 2023

Executive Assistant to Chief Executive Officer

Proactively managed CEO's complex busy calendar: heavy scheduling, prioritized and coordinated a high volume of ever-changing internal and external meeting requests

Booked and coordinated registration, travel and accommodations for CEO, CBO, CMO, and CSO all external conference attendance

Primary contact on behalf of CEO's office with Board of Directors

Scheduled/arranged quarterly Board of Directors meetings and dinners

Coordinated Board of Directors' complicated travel itineraries

Scheduled and coordinated yearly Scientific Advisory Board of Directors meeting

Primary contact between the CEO and internal/external stakeholders

Edited/finalized formatting for quarterly Board decks

Worked with PR firm on press releases and announcements

Led and coordinated the planning and execution of both internal and external events, including off-site meetings, networking events, and managed all logistics for small and large conferences

Point person for CEO's speaking engagements

Tracked communications and action items with potential investors

Assisted CBO with Sharevault management for virtual data room with highly confidential information for potential new investors

Assisted CBO and responsible for updating investor pitch deck

Scheduled all Series B investor funding meetings

Coordinated/scheduled JP Morgan investor meetings and venues

Managed all administrative aspects for JP Morgan for CEO, CBO, and other executives who attended

Prepared/processed monthly expense reports for CEO, and additional C-Suite executives.

Prepared reports, presentations, and correspondence as needed, maintaining confidentiality and discretion.

Set agendas for weekly Executive Team Meetings and bi-weekly Executive Leadership Team Meeting

Biofourmis, Boston, MA

October 2021 to April 2022

Executive Assistant to Chief Operating Officer

Managed/coordinated COO's business/personal calendars

Managed and prioritized the company-wide calendar, ensuring smooth scheduling of meetings, appointments, company events, and domestic and international travel

Assisted COO and staff by tracking action items, progress, follow-up

Arranged complex and detailed travel plans/itineraries/agendas

Prepared expense reports/reconciled credit card statements

Handled incoming correspondence for COO's office/determined appropriate course of action

Communicated/collaborated with Executive Assistants to ensure completion of work

Supported CEO's Executive Assistant with Board of Directors' meetings

Coordinated communications, as requested by the COO

Compiled and submitted commitment requests and purchase orders in SAP Ariba to support timely procurement of goods and services.

Executed goods receipts for work performed, ensuring accurate posting and alignment with POs in Ariba to reflect project progress.

Processed supplier invoices in Ariba, including validation steps, routing for approvals, and facilitating timely payments.

Attached supporting documents (receipts, change orders, service reports) to Ariba records to ensure auditability and easy retrieval.

Reviewed and uploaded fully executed contracts/agreements into Ariba, supporting centralized contract management.

Coordinated with procurement, accounts payable, and contract teams to resolve Ariba transaction discrepancies.

Contract Administrator (Ariba-focused)

Created and managed commitment requests and POs in SAP Ariba to reflect approved contract scopes and vendors.

Processed and, where needed, escalated supplier invoices in Ariba, ensuring adherence to contract terms and payment schedules.

Systematically uploaded fully executed contracts/agreements into Ariba, establishing centralized, searchable contract records.

Coordinated/planned/executed corporate events, offsite meetings, celebrations

Managed ad hoc projects as assigned

Enzyvant Therapeutics, Inc., Boston, MA

April 2020 – October 2021

Executive Assistant to Chief Operating Officer

Managed complex daily calendar for COO and other C-level executives

Responsible managed and prioritized COO’s (and other identified leaders) calendars, focusing on productivity, urgency, and stakeholder needs

Prioritized/filtered/addressed COO's emails

Screened and prioritized communications and managing access to the COO

Scheduled and coordinated quarterly Swiss Board of Directors' meetings

Worked with COO to ensure quarterly Swiss Board of Directors' materials were updated, and formatted

Interfaced/worked directly on special projects with Finance, HR, IT, Compliance, Legal

Arranged comprehensive travel plans and coordinated high-profile events and meetings for COO and other executives

Assisted/coordinated Monthly Compliance Committee Meetings

Facilitated logistics for Operations Staff meetings/coaching check-ins/town halls/coffee chats.

Managed high level meetings, planning and logistics – i.e., team off-sites.

Prepared memos, correspondence, presentations, reports for COO

Assisted HR with expansion of new-hire onboarding process

Partnered with HR on candidate scheduling

Developed/built Company Microsoft Teams Wikis

Implemented virtual Outlook calendar system

Managed all facility related activities for offices in Cambridge, MA, and Durham, NC

Assisted with implementation/training of new NetSuite PO company process

Worked with vendors and Legal on contracts

Partnered with Legal/IT to develop new contract management process and system platform

Seniorlink, Inc., Boston, MA

July 2016 – April 2020

Administrative Assistant

Directly supported/managed eight C-level Executives’ complex calendars and heavy scheduling

Assisted with managing administrative daily operations for Seniorlink’s corporate office (90+ employees)

Scheduled/coordinated conference rooms, food, materials for client, vendor, guest, department meetings

Prepared/submitted eight C-level Executives' detailed monthly expense reports

Created, coordinated, edited, assembled slides for presentations

Oversaw administrative duties for quarterly Quality Integrity Compliance Committee meetings

Assisted with arrangements for office events

Managed Compliance correspondence and responses

Namaste Designs, LLC, Natick, MA

February 2006-January 2016

Founder/Owner

Founded and operated an independent jewelry business, overseeing end-to-end operations including vendor sourcing, purchasing, production planning, and pricing.

Managed accounts payable, production costs, and vendor payments, ensuring accurate tracking and timely reconciliation of all business expenses.

Designed original jewelry collections from concept through production, partnering directly with suppliers and manufacturers.

Scaled the business over five years to a team of 15 employees supporting hand-beading, assembly, and production workflows.

Recruited, trained, scheduled, and supervised production staff, supporting workforce planning, performance expectations, and team retention while ensuring quality control and timelines.

Coordinated participation in Los Angeles Fashion Week and New York Fashion Week, managing logistics, schedules, and brand presentation.

Plymouth Rubber Company, Inc., Canton, MA

August 2001 – February 2006

Executive Assistant to the Director of Human Resources

Houghton-Mifflin Company, Boston, MA

June 2000 - August 2001

Executive Assistant to EVP of Human Resources

Education:

Boston College, Newton, MA Business/Communications (1994-1996)

University of Denver, Denver, CO Business/Communications (1993-1994)

Certifications:

Notary Public, Commonwealth of Massachusetts (Suffolk County) – Expires October 9, 2031

Computer Skills:

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Visio, SharePoint, OneDrive), Google Workspace, Calendly, Doodle, Zoom, Slack, Adobe, Concur, Expensify, Certify, Navan, Egencia, SAP, NetSuite, Oracle Financials, Workday Financial Management, Sage Intacct, QuickBooks, ADP, BlackLine, Coupa, Ariba, Bill.com, DocuSign, Ironclad, Gatekeeper, Veeva Vault, ShareVault, Box, Workday, BambooHR, UKG, TriNet, Paycom, Rippling, JazzHR, Smartsheet, Asana, Trello, Monday.com, Jira, Microsoft Project, Notion.

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