Detail-Oriented Administrative & Financial Specialist
Resume:
Vivian K. Smith
**** ***** ***** **** *****, Pensacola, FL
850-***-**** ***********@*****.***
Objective:
Dedicated and detail-oriented professional with strong organizational acumen and a proven ability to rapidly assimilate new information. Seeking a position where my meticulous attention to detail, organizational skills, and quick learning abilities can contribute to achieving company goals and fostering a productive work environment.
Experience
CDT Builders, LLC August 2022-March 2026
Accounting/Inspection/Project Management
● Daily and monthly bank reconciliation
● Process pay applications
● Keep up with insurance for Contractors and Sub-Contractors
● Accounts Payable
● Open and scan mail
● Handle office phone calls
● Assist Project Manager
Windward Condominiums May 2023-August 2025
CAM Assistant
● Create welcome packets for renters
● Coordinate maintenance
● Assist renters or owners with anything needed
● Coordinate with cleaners for rental entry
● Great Residents and visitors
Medical Specialties Group of LA/American Healthcare Partners, LLC March 2016-June 2022
Accounting Specialist
● Daily and Monthly Bank Reconciliation
● Work closely with CFO and budgeting
● Accounts Payable
● Accounts Receivable
● Wire commissions as directed
● Work closely with in-house counsel for documentation collection
Berryhill Orthopedics, PA, Milton, FL February 2014-October 2015
Office Manager
● Accounts payable using QuickBooks.
● Order office supplies, medical, and DME.
● Handle various aspects of Human Resources.
● Coordinate with the Accountant to reconcile bank statements.
● Implement and oversee patient/personnel scheduling.
● Manage multiple office sites
Cantonment Family Medicine PA, Cantonment, FL September 2009 –January 2014
Office Manager
● Perform billing and coding functions including filing insurance claims, online and on paper.
● Use financial documents to reconcile Accounts Receivable.
● Successfully implemented a system to identify and collect patient balances.
● Implement and oversee patient/personnel scheduling.
● License new providers and maintain existing providers.
● Responsible for new hires, disciplinary actions, and terminations.
● Manage multiple providers and mid-levels.
● Utilized and trained new employees on the EMR system.
● Modified workspaces to create better efficiencies.
●
Counseling & Psychological Associates, Pensacola, FL October 2007 - September 2009
Secretary
● Answer the phones.
● Schedule patient appointments.
● Verify patient benefits and eligibility with insurance companies.
● Collect and post insurance payments and personal co-pays.
● Run accounts receivable report weekly.
Education
Pensacola Junior College, Pensacola, FL Graduation: Dec. 2002
Associate of Science in Health Services Management
Key Courses Medical Terminology, Medical Office Practice, Computerized
Medical Office Systems, ICD-9 CM, and Excel
Computer Skills
Software: E-MDS, Misys, Medical Manager, Nterprise, Medware, Peachtree, QuickBooks, Microsoft
Word, Excel, Teams, Dropbox, Sage
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