Executive Assistant & Project Manager, Entertainment Industry

JANETTE SHERIDAN

310-***-**** / Janette Sheridan <*************@*****.*** / www.linkedin.com/in/janette-sheridan

C-SUITE EXECUTIVE ASSISTANT / PROJECT MANAGER

Entertainment Industry professional with expertise in logistics, working with large team environments taking projects from inception to completion. Excels at managing people, executive offices and events. Navigates creative teams with diplomacy and tact with a calm demeanor in stressful situations. Demonstrates ability to think innovatively, flourishes in a ‘hands on’ role, adding value at all levels. Moves at a nice clip and enjoys having multiple projects going at once. Can change course, be innovated, and get things done within short time frames. Manages to keep project tasks on schedule and on budget. Effective both on site and remote. Worked remote during Covid-19 pandemic.

PROFESSIONAL SKILLS

Project Manager On-Call 24/7 Outlook/MS Office Suite Slack / Social Media

Coordinator Adaptable /Efficient /Resourceful Mac/PC OS Concur / SAP

Logistics Expert Mitigates Problems Pragmatic / Innovative Zoom Conferences

Communicates Effectively Consistent / Reliable Intuitive Judgement Excel / Word / PowerPoint

PROFESSIONAL EXPERIENCE

Paramount Pictures 2022 - January 2024

Executive Assistant to EVP International Production

Hollywood, CA

International Meetings & Conference Management.

Heavy Outlook Calendar scheduling.

International Travel & Concur Expense Report management.

Navigating Multiple Time Zones Worldwide for Zoom conferences and meetings. Takes Notes on Zoom calls and maintains records of same.

Acts as point person for Executive and maintains relationships worldwide.

Entertainment Tonight (2021 – 2022)

Executive Assistant to Executive Producer / Showrunner

Los Angeles, California

Manage a high-volume calendar and business calls; additionally, responsible for expense reports, research, and business-related presentations. Also maintain discretion while handling confidential information and materials.

Responsible for organizing and booking travel for producers and talent for both long-term and breaking news assignments.

Walt Disney Direct to Consumer – Burbank, CA (acquired from)

20th Century Fox Home Entertainment Creative Marketing – Los Angeles, CA (2017-2020)

Executive Assistant & Coordinator to the Global Creative SVP

Coordinate the Creative Department for Worldwide Home Entertainment for distinctive Creative personalities in proactive manner. Manage scheduling for Creative and Brand Teams and Senior Executives Cross Functional meetings.

Maintain Creative Assignments schedules and other schedules on shared platforms.

Anticipated SVP’s needs, took initiative and implemented time saving systems and tools. Established weekly Office Hours.

Identify billing solutions for Vendors for newly implemented Fox billing System. Handled all Accounts Payable & Accounts Receivable, managed all credit card payments and merchant accounts (AMEX) and other operating systems as rolled out company wide.

Fox 21 TV Studios – Los Angeles, CA

Executive Assistant to Business Affairs VP & SVP (2015-2017)

Coordinate Business Affairs / Legal Department Fox 21 TV Studio

Maintain extensive phone log, rolling calls, capturing notes on calls and in meetings. Coordinate weekly staff reports.

Distribute fully executed Legal Agreements internally and externally Digital Uploads of same to company digital systems.

First point of contact on phone and in office for all current and potential clients and visitors.

SBE Entertainment Group, Los Angeles, CA (2013-2015)

Executive Assistant to CFO & President of Nightlife

Provide full executive and administrative support to the CFO and President of Nightlife Division.

Coordinate and facilitate daily and weekly meetings for department heads for Hotels, Restaurants & Nightlife divisions. Supervise scheduling of conferences, board meetings and supervised catering.

Transitioned Presidents family residence move from Los Angeles to Las Vegas office remotely, while simultaneously coordinating the Grand Opening of sls Hotel Las Vegas for Nightlife division.

Coordinated with the Accounting Department, HR and all Nightlife General Managers in all SBE Markets.

Paramount Pictures – Los Angeles, CA (2007-2012)

Tenure at Paramount Pictures for 5 years began as an independent contractor in Home Entertainment as an Audio-Visual Coordinator. Worked in this capacity until the recession when Paramount had to release all independent contractors. The team valued my work and contributions and hired me as a full-time employee to work for the VP of the Brand Marketing Team as the Executive Assistant. After 2 years in this position another opportunity was offered to me to transfer to the Product Fulfillment Team in Operations. I viewed this as an excellent opportunity to enrich my experience and knowledge of the industry.

Coordinator, Product Fulfillment, Studio Group

Manage on lot vendor accounts including Deluxe, Sony DADC, Technicolor and Worldwide Media Services.

Update client-tracking reports daily, maintain work order logs for delivery of Paramount’s content for Broadcast. Coordinate marketing materials, Metadata, website banners, media and marketing assets for clients.

Execute and deliver Paramount’s digital film and tape assets for Pay and Free TV licensees via multiple platforms including Electronic Sell through and Pay Per View clients worldwide to assigned territories and issued purchase orders in SAP for same. (2012)

Executive Assistant / PA to Executive Vice President, Brand Marketing Home Entertainment

Provide full executive and administrative support to executive, rolling calls, manage calendar and schedule appointments, meetings, seminars, conferences, social functions and receptions. Organized all materials for semi-annual Sales Meetings. Facilitate all details for off-site events; prepare conference rooms including catering, signage and A/V equipment.

Prepare extensive PowerPoint presentations for Marketing meetings with DreamWorks Home Entertainment and other Paramount partners.

Update DVD requisitions and distribute same, responsible for Sales Portal uploads, and interface with vendors. Maintain and circulate Digital Circulars from all retail outlets to the department. 2007 – 2009

Coordinator Audio/Visual Elements - Creative Services Home Entertainment

Coordinate with all departments on the creation and routing of Audio Visual materials for Home Entertainment. Worked with the Marketing and Broadcast divisions for all advertising elements for transfer from Theatrical/exhibition release to Home Entertainment release.

Coordinate with DVD Production Group for DVD release schedule; edit theatrical trailers for DVD releases and advertising materials. Review scripts and trailers for content. MPAA ratings clearance and continuity.

Responsibilities include: securing advertising components from partners: CBS, Paramount Vantage, MTV, BET, Showtime, Nickelodeon, Comedy Central. (2007 – 2009)

DIRECT MANAGEMENT GROUP – Counting Crows Band Management Jan 1992 - Jan 2001

PROJECT MANAGER

WEST HOLLYWOOD, CA

Day to day project manager for Counting Crows including recording, touring, marketing, budgets, tour management, hiring outside Vendors for Nationwide tours, hiring of road crews, rider supervision. Tour marketing coordinator with CAA to ensure promoters meet all contract requirements. Managed large events, guest lists and hospitality for same, heavy travel coordination air, boat and ground. Assisted with Office Management as needed. Interaction with high level celebrities, confidentiality a must.

Skills: Flights · Music Production · Music Industry · Live Events

EDUCATION:

Mt. San Antonio College, Walnut, CA

UCLA – Extension Course Special Events

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