Arts Administrator, Coordinator, and Event Specialist

Evan Wilhite

***************@*****.*** +1-317-***-**** www.linkedin.com/in/evan-wilhite

EDUCATION

Bachelor of Science in Arts Management, concentrating in music May 2026 O’Neill School of Public and Environmental Affairs, Indiana University, Bloomington, IN GPA: 3.83 Relevant Classes: Performing Arts Management Nonprofit Management EXPERIENCE

Industrial Organization Society, Remote January 2026 - April 2026 Administrative and Events Assistant

● Provide administrative support such as the monitoring of various email accounts, tax documents, and issuing of visa acceptance letters for an economics conference hosted in mid-April.

● Communicate with 15+ donors to gather sponsorship information, including issuing invoices, company registration, ad copy, and the creation of programs.

● Gather information on participating academics and other conference guests, including communication preferences, specific travel needs, dietary restrictions, and transportation. Steans Institute at Ravinia Music Festival, Highland Park, IL May 2025 - August 2025 Program Assistant

● Manage and assist over 100 artists, faculty, and fellows with various performance, rehearsal, and life needs to support their stay at a nonprofit summer music festival and educational program.

● Plan travel and experience needs such as coordinating travel schedules, organizing meals, airport pickups, and rehearsal scheduling to ensure fellows and faculty have an efficient, practical, and enjoyable music festival experience.

● Stage manage shows of over 100+ guests, including working alongside show curators, conductors, and directors to execute their visions, the operation of audiovisual equipment, and communicating with artists about specific scheduling and festival expectations.

● Maintain a functioning front-office environment through administrative duties such as the tracking of supply inventory, monitoring of front-desk and phone systems, maintenance of equipment and more duties.

Buskirk-Chumley Theater, Bloomington, IN January 2025 - Present Usher

● Coordinate and communicate with peers to successfully organize and place crowds of up to 400+ guests.

● Manage logistics such as crowd flow, stage management, box office, ticketing, seating, security, etc. to ensure a smooth show experience.

Indy Fresh Catering, Indianapolis, IN May 2023 - December 2025 Event Catering Captain

● Coordinate logistics such as venue setup, decoration, and audiovisual arrangements for events such as weddings, retirements, and corporate functions up to 300 people.

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