Multi- skilled Administrative Professional with Document Control

JAYCEL ZAMORA Bin Mahmoud

Document Controller / Procurement 55879206

*************@*****.***

SAMSIC CONTRACTING & SERVICES

Doha, Qatar

August 2021 – March 2026

Position: Document Controller / Procurement

Clients:

• Supreme Committee for Delivery & Legacy

• Harvey Nichols * French Embassy * Hejen Racing Committee

• Monoprix * SAP * Falcon Security Services

Duties/Responsibilities:

• Provide administrative and clerical support to departments and individuals

• Maintaining physical and digital personnel records

• Assists in payroll management, salary transfer in WPS

• Assisting operations and employees with accessing documents through document management using CITRIX system, Intalio DMS and Intalio CTS system

• Ensuring all documentation meets formal requirements and required standards

• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals

• Assisting with filing, retrieving, and tracking controlled documents within various repositories

• Assists Managing Director in preparation of tender

• Prepare local purchase orders, purchase orders and comparison sheet

• Execute the purchase of goods or services approved by management

• Maintain purchase records and other important data UNITED BUSINESS DEVELOPMENT

Lusail Doha, Qatar

July 2017 to August 2021

Position: Executive Secretary cum Receptionist

Clients:

Duties/Responsibilities:

• Reporting directly to the Chairman and Director

• Greetings business clients and guests

• Answering phone calls and redirect them when necessary

• Manage the daily, weekly, monthly agenda and arrange new meetings and appointments

• Make travel arrangements for executives

• Develop and maintain a filing system

• Provide administrative and clerical support to departments and individuals

• Arrange for outgoing mail and packages to be picked up

• Documenting financial information

• Processing of purchase order, local purchase order, job order, stationaries needed

• Processing work permit and submit to UDC through online

• Assists director in preparation of tender

WORK EXPERIENCE

ABOUT ME

Secure a responsible career opportunity

to fully utilize my training and skills,

while making a significant contribution

to the success of the company

EDUCATION

Major in Office Management

Associate in Computer Secretarial

Bocaue Bulacan, Philippines

Graduated 2000

SKILL

Ability to work independently or in a team

environment, dedicated and focused,

able to prioritize and complete multiple

tasks and able to grow

LANGUAGE

English, Tagalog

COURSE

Major in Office Management Associate

in Computer Secretarial

Bocaue Bulacan, Philippines

Graduated 2000

NATIONALITY

Filipino

CIVIL STATUS

Single

TPG TELECOM (Australian Account)

37th Flr. Orient Square Bldg. F. Ortigas Jr. Ave. Ortigas Center Pasig City 1605, Philippines

June 15, 2015 – March 10, 2017

Position: Admin Staff - Admin Supervisor

• Generate data of the customer from database/system

• Supply customer details for the schedulers and technicians

• Operates JIRA System, Microsoft Libre Office, Microsoft Word, Microsoft Excel

• Scheduling of technicians’ everyday route in Australia; Inbound and Outbound calls

• Interfaced with clients to book appointments

• Assist with administrative tasks as needed

• Evaluate staff member and provide feedback for areas of improvement GHD GLOBAL PTY. LTD.

3rd Flr. Guardian Tower

Danet Community Abu Dhabi, United Arab Emirates

January 15, 2014 – March 25, 2015

Position: Document Controller

• Distribute project-related copies to internal teams

• File documents in physical and digital records

• Retrieve files as requested by employees and clients

• Manage the flow of documentation within the organization

• Copy, scan and store documents

BAGONG PAG-ASA ELEMENTARY SCHOOL

Rd. 10 Bagong Pag-asa, Quezon City, Philippines

January 19, 2006 – December 28, 2013

Position: Administrative & Payroll Clerk

• Sorts, index and field correspondences, records and other documents

• Check and verify communication on forms and other records

• Type correspondence reports and memorandum.

• Receives checks and records Form 48 of the principal and teachers

• Assists in the processing of papers of employee’s retirements, increment, maternity leave etc.

• Performs arithmetical computation involving payroll, allowances and other related data

FOSTER FOODS INC.

Dampol 2nd A, Pulilan, Bulacan, Philippines

February, 2001 – June, 2004

Position: Recorder/Document Processor

• Prepares the necessary documents such as delivery receipts for pickups, charge invoice, driver delivery report, NMIC permit and others

• Receives payment from contractors, pick up and walk in customers

• Encodes and prepares Daily Inventory Report of fresh and frozen product

• Receive order from contractors and from sales department QUEZON CITY HALL

Diliman Quezon City, Philippines

April, 2000 – December, 2001

Position: Secretary/Receptionist

• Answer telephone, screen and direct calls

• Provide information to callers

• Direct persons to correct destination

• Deal with queries from the public and clients

• Monitor visitor access and maintain security awareness

• Provide general administrative and clerical support

• Receive and sort mail and deliveries

• Maintain appointment diary

• Organize conference and meeting room bookings

SEMINARS ATTENDED

Basic First Aid & CPR

Enertech Qatar Safety Training Centre

18 February 2024

Fire Warden / Marshal Training

Enertech Qatar Safety Training Centre

18 February 2024

Communication and Planning Skills

for Administrative Professionals

Philippines

July 9, 2011

Best Practices in Communication and

Relational Skills

Division of City Schools Quezon City

Philippines

September 3, 2012

Strengthening Your People Skills in

the Workplace

Philippines

September 15, 2016

AWARDS

Most Improved Control Tower Group

Staff

Technical Escalations Service Delivery

Team

Philippines

School Spirit Award

5th Commencement Exercises

Philippines

Best in Stenography and Typing Award

5th Commencement Exercises

Philippines

Most Outstanding Student

Computer Secretarial Department

School Year 1999-2000

Top 2 – Most Outstanding Student

Computer Secretarial Department

School Year 1998-1999

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