Business Development & Administrative Specialist

VICTORY NGHIDIMONDJILA HAMUSHILA

Windhoek, Namibia

Email: ****************@*****.*** Phone: +264-**-***-**** LinkedIn: www.linkedin.com/in/victory-hamushila-mcips-5a759319a Nationality: Namibian

PROFESSIONAL PROFILE

Highly organized and detail-oriented Administrative and Operations Professional with over five years of experience supporting international development programs. Proven ability to manage schedules, coordinate missions, draft and edit high-level documentation, administer procurement and financial processes, and maintain structured information systems. Strong background in governance compliance, operational workflow management, and stakeholder coordination. Demonstrated ability to work independently, manage competing priorities, and deliver high-quality outputs under tight deadlines.

CORE COMPETENCIES

• Executive & Team Administrative Support

• Schedule & Meeting Coordination

• Travel & Mission Logistics Management

• Document Drafting, Editing & Correspondence

• Administrative Procurement & Contract Support

• Digital Filing & Records Management Systems

• Financial Systems & Budget Monitoring

• Data Research & Analytical Support

• Stakeholder Engagement & Client Service

• Confidentiality & Professional Judgment

• Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Oracle-Based Systems Atlas STREAMS Financial Dashboards PROFESSIONAL EXPERIENCE

Position: Programme Assistant (G5)

Organization: World Health Organization (WHO)

Duration: April 2024 – December 2025

- Coordinated schedules and meetings for Programme Managers, ensuring alignment with operational priorities.

- Drafted, reviewed, and finalized official correspondence, reports, and meeting documentation in compliance with organizational standards.

- Organized internal and external meetings, workshops, and missions, including travel arrangements and logistical coordination.

- Prepared travel requests and processed documentation through Oracle-based systems.

- Maintained structured electronic and physical filing systems for program documentation.

- Ensured confidentiality and accuracy in handling sensitive communications and documentation.

Position: Project Associate

Organization: Ministry of Environment, Forestry and Tourism (UNDP-funded project) Duration: August 2022 – March 2024

- Provided full administrative and secretariat support to Project Board and management team.

- Prepared and distributed progress reports, briefing materials, and meeting packs.

- Managed project documentation systems, ensuring accessibility and data integrity.

- Coordinated stakeholder engagement activities and supported reporting requirements.

- Processed payments and managed online financial transactions through business banking platforms.

- Maintained asset and equipment inventories.

Position: Operations Associate

Organization: United Nations Development Programme (UNDP) Duration: January 2020 – July 2022

- Supported implementation of operational strategies and business process improvements.

- Served as focal point for Integrated Financial Dashboard monitoring and reporting.

- Supported procurement and contract administration processes.

- Assisted with HR and operational service delivery functions.

- Contributed to development of SOPs and workflow mapping.

- Maintained compliance with governance, audit, and operational standards. Position: Fulfillment Supervisor

Organization: Cereal Investments cc

Duration: April 2014 – November 2018

- Supervised fulfillment operations and administrative processes.

- Coordinated tender documentation and submissions.

- Prepared quarterly sales and operational performance reports.

- Managed scheduling and workflow organization.

EDUCATION

Bachelor of Public Management (Honours)

University of Namibia – 2019

Diploma in Local Government Studies

University of Namibia – 2015

CERTIFICATIONS

- Introductory Certificate in Public Procurement (CIPS Level 2) – 2021

- Project Management – NUST (2019)

- UNDP Legal Framework Certification – 2020

- Advisory Committee on Procurement (ACP) Online System – 2020 LANGUAGES

English – Fluent (Written & Verbal)

Afrikaans – Fluent (Written & Verbal)

Oshiwambo – Fluent (Mother Tongue)

PROFESSIONAL ATTRIBUTES

1. High degree of motivation and initiative

2. Strong sense of urgency and accountability

3. Ability to manage concurrent assignments efficiently 4. Proactive problem-solver

5. Dedicated team player with strong interpersonal skills 6. Maintains confidentiality with sound judgment

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