Executive Assistant

TRACY GORDON

EXECUTIVE ASSISTANT

Boston, MA ****6, United States ***********@*****.*** 617-***-**** LinkedIn PROFILE

Proactive Executive Assistant with experience supporting both junior and senior leaders in private equity, investment management, and high-growth software environments. Known for anticipating needs, managing complex calendars and global travel, and driving seamless execution across board meetings, investor communications, and confidential initiatives. Strong partner to C-suite executives and teams—streamlining operations, improving processes, and coordinating cross-functional priorities with discretion, precision, and a client-service mindset. ACCOMPLISHMENTS

• Self starter with relentless drive, resourcefulness, discretion and dedication

• High EQ with strong interpersonal skills building lasting relationships and rapport with Managing Directors, internal staff, stakeholders and fellow EA's

• Travel Coordination (both domestic and international)

• Decade of successful event planning for both clients and employees PROFESSIONAL EXPERIENCE

Natixis, Executive Assistant-Medical leave contract Boston, MA

Jan 2026 to May 2026

Company description: Natixis Investment Managers oversees about $1.5 trillion in assets under management.

• Supported two EVP's with heavy calendar, travel, expenses

• Worked with CEO's EA regarding Board Meeting Materials

• Managed client lunch meetings in office

HarbourVest, Executive Assistant -Maternity coverage Boston, MA

May 2025 to Jan 2026

Company description: HarbourVest is a global private markets investment firm headquartered in Boston.

• Directly supported the Head of Client Operations and team, coordinating priorities, communications, and deliverables.

• Optimized complex calendars across time zones; triaged requests, protected focus time, and ensured ontime follow through.

• Managed domestic/international travel (Singapore, Dublin, London, Bogota)

• Reconciled expenses promptly to ensure personal reimbursement

• Successfully planned and executed offsites and team events, overseeing vendors, budgets, and onsite logistics. Alteryx, Executive Assistant

Remote (part of a 600 person lay off).

Dec 2021 to Nov 2024

Company description: An American software company that specializes in data analytics, data science and AI-powered business intelligence tools.

• Provided executive support to senior leadership, aligning calendars across global time zones and coordinating cross functional meetings.

• Owned domestic/international travel and timely expense processing, maintaining policy compliance and accurate documentation.

• Organized Quarterly Business Reviews and all of the travel and agenda logistics

• Coordinated hiring loops and on boarding for new team members, partnering with HR and hiring managers.

• Planned virtual and in person offsites, managing vendors, budgets, and logistics

• Safeguarded confidential information and streamlined workflows with reusable templates and trackers. Page 1

The College Club of Boston, Event Coordinator

Boston, MA

Oct 2018 to Oct 2021

Company description: A private club in Back Bay that caters to members and private events

• Led planning for private events—weddings, parties, and lectures—from first inquiry through day-of execution.

• Partnered with clients, vendors, staff, and volunteers to deliver seamless experiences.

• Balanced timelines, budgets, and last-minute changes while keeping guests and hosts at ease. Loomis, Sayles, Executive Assistant

Boston, MA

May 2010 to Jun 2018

Company description: A private investment firm in Boston managing over 400B in AUM

• Orchestrated quarterly global sales meetings, including hotel blocks, conference space, catering, and on-site logistics

• Supported multiple sales leaders during firm growth from $56B to $275B AUM.

• Coordinated extensive domestic and international travel and handled expense processing and reconciliation.

• Scheduled and prepared high-level meetings with domestic and international clients; compiled materials and ensured follow-through.

• Organized client outings (golf tournaments, sailing and boating events) managing all contracts with vendors and owning the agenda

EDUCATION

University of Massachusetts

Studied Psychology

AREAS OF EXPERTISE

Decision Making

Effective Time Management

Highly organized and efficient

Ability to Multitask

Leadership

Adaptability

Ability to Work Under

Pressure

Ability to Work in a Team

Critical thinking and problem

solving

INTERESTS/PASSIONS

• European travel (25 trips)

• Volunteer, Pine Street Inn

• Animal shelter volunteer

• Fitness: boxing, Pilates, weight training

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