Senior Administrative & Project Support Specialist
Resume:
Sarah Doom
Highlands Ranch, CO *****
*********@*****.***
Professional Summary
A dedicated and skilled business professional with over 10 years of successful administrative and office management experience. Equipped in performing a wide variety of staff support duties which require knowledge and organizational skills to be effective. Excellent in managing and resolving business and employee challenges while increasing efficiencies, customer and company satisfaction. Ability to work independently with little or no supervision. Proficient with Microsoft Office and other business software products. Entrepreneurial spirit, high energy, and excellent communicator with ability to execute with quality.
Authorized to work in the US for any employer
Work Experience
Executive Assistant/Program & Project Management Anslyst True North Solutions/Accenture-Highlands Ranch, CO 2018 to Present
• Execute any administrative requests from President and Team.
• Responsible for onboarding new hires in and out of state. Completing state specific registration requirements, and payroll tax adjustments for payroll.
• Process Payroll. Manage and approve employee timesheets to assist in payroll accuracy.
• Monitor all benefit compensation programs for Employer and Employees. Coordinate annual renewal meetings. Manage Employee 401K and HSA.
• Review and approve employee timesheets, and expense reports.
• QuickBooks & Unanet postings for accounts receivable/accounts payable.
• Generate financial statements and reports; maintain bank reconciliation.
• Project Management Administrative tasks such as budget reporting & data entry
• Maintain safety requirements in safety portals; Manage and upload client COI's.
• Monitors Employee orientation and new hire training.
• Process client and subcontractor invoices.
• Assist in year-end and audits as needed.
• Provide company financial numbers for WC or other insurance auditors. Administrative Assistant
Solutions-II Inc-Highlands Ranch, CO
2015 to 2018
• Provide office management support include answering phones, greeting clients, ordering, and maintaining office supplies and filing financial documentation.
• Accountable for booking travel, approving expense reports and administratively supporting two senior executives of the company.
• Responsible for account receivables and payables; verifying transaction information, scheduling, and preparing disbursements, sending out payments for company credit cards, responding to vendor invoices and ensuring that all payments are made on time and in accordance with company policy.
• Resolving payment discrepancies and disputes on behalf of the company and collect revenue by reminding delinquent accounts and notifying customers of insufficient payments.
• Create Invoices and send to specific client accordingly.
• Process weekly check-runs.
• Maintain company conference rooms including schedules and common areas to a professional level.
• Coordinate executive dinners, business lunches, and office catering services including managing the bi-annual company meetings.
Administrative Assistant
Securitas
2014 to 2015
Responsible for handling front office reception and administration duties, including greeting guests, offering beverages, answering phones, handling company inquiries, sorting and distributing mail.
• Organized and maintained files and records; updated when necessary.
• Created and maintained updated documents and spreadsheets.
• Inventoried stock of office supplies ordered as needed, and made business runs when necessary.
• Monitored office expenses and costs and made suggestions to decrease costs.
• Coordinated office activities as requested.
Sales Associate
Dressbarn
2012 to 2013
• Monitored sales floor, maintained displays and rotated old product with new as needed.
• Interacted with customers, offering information about specific products and services.
• Helped customer make selections by building customer confidence, offering suggestions and opinions.
• Maintained security responsibilities while monitoring sales floor in regard to minimizing theft.
• Keeps clientele informed by notifying them of preferred customer sales and future merchandise of potential interest.
Intern
G. W. Merrick and Associates
2012 to 2013
• Filed client documentation regarding correspondence, discovery, and pleadings.
• Attended court hearings pertaining to specific client cases providing support as needed.
• Maintained client files and organized, handled confidential information for attorneys.
• Created and managed client database to ensure timely case completion.
• Performed other administrative tasks effectively as required by team of attorneys. Associate Manager
Charlotte Russe
2006 to 2009
• Responsible for hiring, training and supervision of all sales associates.
• Provided dedicated training and communications on company policy and procedures ensuring new hire success.
• Performed security responsibilities when opening and closing store locations.
• Responsible for in-store bank deposits. Effective time management and organizational skills
• Complied with all inventory control policies and procedures.
• Suggested ways to improve sales and services.
Education
Criminal Justice (Bachelor of Science)
METROPOLITAN STATE UNIVERSITY OF DENVER
May 2013
Associate of Arts
Arapahoe Community College
December 2010
Skills
Office Management Personal Assistant Experience Bank Reconciliation Financial Services Project Management Calendar Management Payroll Event Planning Bookkeeping QuickBooks Account Reconciliation Accounts Payable Certifications and Licenses
References available upon request.
Mastering QuickBooks March 2019
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