Executive Assistant to C-Suite Leader with IT acumen
Resume:
ASPEN ALEXANDRIA
**********@*****.*** •
Dallas, TX 75215 •
EXECUTIVE ASSISTANT
OBJECTIVE
• A highly results oriented individual with 12+ years of professional executive experience to support C-Level Executives
• Dynamic, polished EA with information technology management background
• Proven track record of establishing and implementing creative solutions to complex problems
• Expertise in administrative and project management
• Adept at workflow planning, delegation, and organization
• Outstanding ability to effectively solve problems with a communicative, results-oriented approach PROFESSIONAL
ATTRIBUTES AND ABILITIES
• Exceptional typist, proven 70+ wpm with 98% accuracy
• Enjoys team environment; excels in the organization and completion of delegated projects
• Interacts effectively with a diverse, inter-generational staff in collaboration with cross-functional teams
• Demonstrates ability to act quickly, think clearly and make critical decisions under pressure
• Outstanding work ethic, possess high level of integrity – maintains absolute confidentiality SKILLS
SUMMARY
• Strategic Planning
• Presentation Skills
• IT Skills
• HR Operations
• Scheduling
• CRM Systems
• Reports & Spreadsheets
• Analytical Reasoning
• Workflow Development
• Time Management
• Calendar Management
• Travel Administration
• Google Suites (Calendar, Gmail, Meet)
• Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)
• Adobe InDesign
• Expense Management
• Project Management
• SAP of Supply Chain Functions
EDUCATION
Bachelor of Science in Business Management, June 2012 CERTIFICATION
Six Sigma Green Belt Certified
Notary Public, State of Texas
PROFESSIONAL EXPERIENCE
United Way – Dallas, TX
Executive Assistant to Chief Strategic Officer, October 2022 – Present
• Prioritize and manage multiple projects simultaneously, following through on issues quickly and thoroughly
• Project manage assigned key initiatives for the leadership team and drive to completion
• Manage and maintain logistical aspects including heavy complex calendar scheduling, while coordinating internal and external meetings
• Arrange complex and detailed travel plans and itineraries, including extensive domestic travel and expense reporting
• Synthesize key elements of meetings take and distribute notes, and ensure clarity and ownership of delegated tasks
• Navigate ambiguity, and proactively anticipate needs of teams and leaders while prioritizing commitments CANYON PARTNERS LLC – Dallas, TX
Executive Assistant to Partner & Co-head of Asset Management, August 2021 – September 2022
• Provide direct support to the firm’s co-head of asset management as well as provide assistance to senior level executives
• Manage heavy calendar and scheduling with other EAs to coordinate internal meetings
• Coordinate domestic and international travel logistics and trip planning, including preparation of detailed itineraries, agendas, and coordination of necessary documentation
• Manage arrangements for internal and external meetings, conference calls, as well as compile and disseminate materials for meetings
• Assist investment team members with research activities and coordination, including project planning, industry events, meetings, and travel
• Organize and maintain physical/electronic project files, team operational procedures, compliance/regulatory records
• Design, format, type edit, proof, and finalize reports, presentations, forms, and other members of the senior executive team
• Process monthly expense reports for the co-head of asset management and other senior level executives WELLS FARGO BANK – Dallas, TX
Executive Assistant to VP of Wealth Management, February 2020 – July 2021
• Act as a gatekeeper for the VP’s time, with heavy calendar management
• Prioritize conflicting obligations and needs, independently and proactively carry out projects to completion on tight deadlines
• Arranged detailed travel and processing of expense reports
• Develop, maintain, and improve business performance measurement system company-wide, which includes financial reporting
• Prepare monthly operating reports for management including development of analysis of performance metrics and review of budget variances
• Oversee and manage the continued development of budgeting, financial forecasting, planning and modelling tools
• Analyse financial information and reports to provide accurate and timely financial recommendations for decision making purposes HKS ARCHITECTS – Dallas, TX
Executive Assistant to Chief Information Officer, February 2017 – December 2019
• Prepare invoices, reports, memos, letters, financial statements, and other documents for CIO.
• Design PowerPoint Presentations and decks for monthly divisional meetings with top-level executives
• Provide leadership to build relationships crucial to the success of the organization, and managed special projects for the CIO
• Review, approve, and processed 100% of expenses for organization and senior leadership for reimbursement
• Organize and attended meetings included compiling related documents, meeting minutes, and reports
• Schedule and maintained complex executive calendars and itineraries GENSLER ARCHITECTS – Dallas, TX
Executive Assistant to Hospitality, August 2015 – January 2017
• Provide administrative support as needed to the senior staff regarding event and meeting planning
• Attend all meetings to assist the senior staff, monitor attendance, support participants and record meeting minutes
• Prepare presentation and meeting materials, including organizing research and pulling relevant reports
• Manage all aspects of travel arrangements (Domestic & International), scheduling, submission of expense reports and other to correspondence for the Board of Directors and senior leadership
• Maintain sensitive and complex calendars, requiring close coordination with other senior leaders XEROX CORPORATION – Dallas, TX
Executive Assistant to CEO, May 2006 – July 2015
• Skilfully maintain complex calendar management for the Vice President, including coordinating internal and external meetings for special events or gatherings
• Take meeting minutes and prepare follow-up communication as needed and updating the team accordingly
• Distribute company-wide announcements, booked conference room, and coordinated catering for annual staff
• Design Power-Point Presentations for monthly divisional meeting with top-level Executives
• Arrange appropriate travel, agendas, necessary contacts, and meetings in a travel packet for the Senior Vice President
• Approve travel expenses and reimbursement requests using Egencia & Chrome River software
• Maintain CRM database with customer updates and report generation
• Partner with other executive admins that support other lines of business to assist in projects References Available Upon Request
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