Senior Executive Administrative Assistant & Property Manager

** + years in business with major corporations. Excellent organizational, leadership and communication skills. Pays attention to details and has persistence in follow ups and utilizes my professional skills to the fullest.

QUALIFICATIONS:

Skills in computer usage, internet, word processing, email, Angus and Yardi property management software, Microsoft Word, Excel, QuickBooks Pro, PowerPoint, Outlook

EDUCATION:

Chicago State University (Bachelor’s Degree in Business Administration)

EMPLOYMENT:

2007 - Present Premiere Property Solutions

(Formally named Premiere Investment Group, LLC)

Report to the CEO/ Director of Real Estate Development (REAL ESTATE)

Senior Executive Administrative Assistant Director/Senior Property Manager

(Commercial/Residential Property)

Essential Functions

Serve as a trusted liaison between the President/CEO and internal/external constituencies.

Manage the President/CEO's schedule, including appointments, meetings, and travel arrangements.

Assists the CEO in maintaining compliance standards related to the governing body and administration

Schedules and coordinates arrangement

Takes notes

Composed and types in an accurate and timely manner, board of trustees meeting minutes and other related meetings

Assists CEO and C-Suite level executives in scheduling meetings (i.e. in person meetings, or Zoom, Teams, and conference calls)

Composes letters and memoranda for CEO and other C-suite level executives

Make travel arrangements for C-Suite level executives and other internal stakeholders

Ensures an efficient paper and/or electronic filing system

Regarding the Property Managers

Supervise 40 Property Managers and their assistants

Manage all on-site construction activities from start to finish

Supervise subcontractors, track schedules, and ensure project milestones are met

Enforce safety standards and perform quality control inspections

Communicate daily with Project Managers, clients, and vendors

Ensure timely project delivery within budget and company standard

Utilize project management tools and software to maintain documentation

Retail construction/ground up construction

Traveling from site to site

Advertising, property viewings, and encouraging referrals are all methods for attracting new tenants

Conducting tenant interviews and credit checks

Negotiating short term rentals, event spaces, and enforcing lease agreements/license agreements are all tasks that must be completed. Budget planning and management

Systems created for Tenant complaints, and the same are handled, and vacant units are inspected

Contracting and supervising maintenance and repair work

Rent collection, late payment resolution, and operating expense management are all tasks that must be completed

Tracking of income, expenses, signed leases, complaints, and maintenance, among other things

Creating financial performance reports for properties

Terminating leases and bringing eviction proceedings against tenants

Inspecting properties when tenants take occupation and vacate

Liaising with tenants to provide information and address their complaints and concerns

2004 – 2007 Premiere Investment Group, LLC

Report to the CEO/President of Premiere Investment Group, LLC

(REAL ESTATE) Administrative Secretary/Office Clerk

Scheduling appointments, assisting clients, greeting guests, and answering multi-line phone system.

Prepare monthly reports

Purchased office supplies

Travel arrangements (hotel, air, and auto)

Handled all incoming and outgoing mail.

Create offer packages for new employees

Manage all insurance benefits including Medical, Dental, Vision, Disability, Life and General Liability

1993 - 2004 Renal Network of Illinois, Chicago Illinois

Report to the General Manager, Sales Manager and Production Manager

(HEALTHCARE) Administrative Secretary/Corporate Event Planner

25 support staff members were supervised.

Prepare weekly meetings for employees

Working with over 100 hospitals and facilities.

Prepare monthly meetings for 600 people

Travel arrangements (hotel, air, and auto)

Answer, screen and direct incoming phone calls

Execute General Administrative office duties: (Email communications, business correspondence execution, mail, scanning, faxing, organizing & filing)

Office working supply organization, ordering and maintenance

Upkeep of Company Database and Group e-mails and mailing lists

Post, accept, sort, record and administer job applications, appointments, interviews, tests set up; Basic HR reference checks and tests granting administration

Assist with special projects as requested by the General Manager

Extra Duties

Organize ALL company holiday parties

Organize ALL company team building activities

1989 - 1993 American Medical Association, Chicago Illinois

Report to the Vice-President of AMA/Membership

(HEALTHCARE) Secretary/Project Coordinator

Recorded minutes for Executive Committee and Board of Directors

Coordinate monthly meetings

Travel arrangements (hotel, air, and auto)

Generated various monthly reports

Answering all incoming calls

Data Entry

Preparing reports

Resolve customer issues in a timely professional manner

Handled all incoming and outgoing mail.

Maintain an organized workspace and time management

Volunteer Work

2005 – Present Chicago Public Schools (CPS)

Report to the Principal

Local School Council (Chairperson / 2013- Present)

Title 1 (PAC/NCLB) (Chairperson / 2013- Present)

PTA (President/Coordinator 2012-Present)

References

Available Upon Request

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