Remote Data Entry Specialist with Executive Support Experience

SHIRLEY FAUTH

Cell: 408-***-****

*******@*****.***

OBJECTIVE

Highly adaptive and versatile Marketing Communications Consultant. Over 15+ years of experience displaying comprehensive support for executive-level staff, proven track record of accurately completing research/analyze customer needs, efficient data entry, coordinating focus groups, creating compelling marketing materials and designing and coordinating trade show exhibits.

• Oversaw implementation of all marketing and communications activities

• Created effective messaging using language, graphics and marketing collateral

• Displays a high level of initiative in support of complex deadline-driven operations

• Proficient in office management, reporting and design software (Oracle, MS Office, PowerPoint, Excel, FileMaker Pro, Outlook, Wix)

EXPERIENCE

Fujitsu Technology and Business of America, Sunnyvale, CA June 2016 – Jan. 2016 Kelly Services (Contractor)

Administrative Assistant, Legal Counsel

• Create Purchase Orders for Global Software Group and General Legal Counsel using Oracle iProcurement

• Designed a new file system for the Fujitsu Subsidiaries Legal department documents

• Process travel documents and expense reports using Oracle iExpense

• Create monthly Legal Activity Reports for all clients, obtaining necessary approvals and final report to our V.P. and General Counsel

• Daily data entry from recorded legal counsel meetings

• Coordinated efforts with Accounts Payable to streamline the approval process for our group

• Order computer equipment for new hires

• Process and track invoices from our consultants to assure they are paid in a timely manner NASA Ames Research Center/The Collaborative/Paragon TEC, Mountain View, CA June 2006 – Jan. 2016

Executive Assistant, Biotechnology Division

• Acts as division representative providing administrative and project-support to executive- level staff

• Coordinates office logistics and creates literature for group activities and special events

• Reduced division expenses by 1.5% within 2.5 years by preparing and monitoring monthly operational expenditure reports

• Successfully maintained appointment schedules and calendars, arrange meetings and conferences for division executives

• Compose and retrieve necessary correspondence, agreements, approvals as required under tight deadlines

• Created and designed graphics for new employee information packets to improve divisions new hire transition

• Achievements – Certificate of Excellence - Administrative Team, and Marketing Events Team (11/08), Public Service Group Award from Planners Collaborative (6/08) Steve Sanford Incorporated/Len Conrad Photography, Campbell, CA 2004 - 2006 Marketng/Executive Assistant

• Supported President of Steve Sanford, Inc., Sales Representatives, and photographers

• Scheduled 250 schools for photographs each year

• Prepared picture price flyers for each school for the Fall and Spring (CorelDraw)

• Arranged travel plans for photographers and President

• Reported all returned checks to credit collection vendor Ciena Corporation, Cupertino, CA 2000 – 2003

Senior Administrative Assistant

• Supported Division Vice President, Engineering Director, and Product Management

• Created weekly status updates for Project Directors and Product Management

• Updated customer enhancement requests in DDTS (Rational Software program)

• Created weekly analysis of beta testing bug list (by severity) for Product Management Starfish Software, Scotts Valley, CA 1996 – 1999

Senior Marketing Communications Coordinator

• Created end-user online promotions

• Tracked sell-thru and reported weekly progress reports

• Managed package design and copy writing for Internet software Symantec Corporation, Cupertino, CA 1989 – 1995

Executive Administrative Assistant/Marketing Coordinator

• Office support for General Manager and five product managers

• Managed two other administrative assistants

• Coordinated Certified Consultant training (six per year)

• Assisted with research; user surveys, promotions and beta program

• Created third party developer directory in a cost-effective manner EDUCATION

Lynbrook High School – Graduate

West Valley College – HTML Level

Coursework - Excel Level I and II, Photoshop, InDesign I, PowerPoint Level II, Access Level II, Writing Attention Grabbing Brochures, Powerful Presentations and Communications SPECIAL RECOGNITION

2008

• Ames Contractor Council Certificate of Excellence – Marketing Events

• Ames Contractor Council Certificate of Excellence –Administrative Team

• Public Service Group Achievement Award for Outstanding performance in business operations and technical services to support NASA missions. 2007

• Combined Federal Campaign for Outstanding Support at NASA Ames Research Center

• NASA Ames Research Center - Honor Award for Exceptional Service

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