Administrative Assistant Residence Applicant Kareen Jucutan

KAREEN F. JUCUTAN

Contact: +974-********

Email: *************@*****.***

EDUCATION

Bachelor of Science in Computer Science

University of Mindanao, Davao City Philippines

S.Y. 2002- 2006

NATIONALITY

Filipino

SOFTWARE/HARDWARE

KNOWLEDGE EXPERIENCE

A very high level of interpersonal skills, proficient in general computer application such as Microsoft Office application, software applications as follows.

• EDMS

• Laserfiche

• SharePoint

• Aconex

SKILLS AND QUALIFICATION

• Time management skills

• Ability to pay attention to detail

• Ability to multitask

• Understanding of frequently used of computer

software and programs, such as Microsoft office

application.

• Multitasking such as administrative support,

clerical, drafting documents, taking notes, preparing presentations, maintaining records to the database, and filing through systematic procedure.

AREAS OF EXPERIENCE

• 10 months (Temporary) as Staff Clerk in Paisely Real Estate Homes and Residence.

• 11 years as Technical Support cum Document

Controller to the Technical Director – Infrastructure and Structural Project in Qatar

• 4 years Medical Insurance Clerk in Medical

Insurance Company in Jeddah, Kingdom of

Saudi Arabia.

• 2 years as Data Coder Clerk in Distributor Company in the Philippines.

• 17+ years over all total of extensive experience CAREER SUMMARY

A forward thinking and much experience in administration, possessing drive, ambition, and ability to work independently. Having a broad knowledge of organizing and supporting the day-to- day activities. Flexible with team-working skills, able to work individually or as part of a group. Excellent organizational skills gained through all-around administrative experience. EMPLOYMENT RECORD

Staff Clerk

Paisely Real Estate

Guelph City, Ontario Canada

30 August 2025 – 08 October 2024

Duties and Responsibilities:

• Maintaining and organizing files to ensure the accuracy and accessibility of the records of all clients and residence.

• Handling visitors schedule and timings.

• Scheduling appointments for all clients to view the condo’s or flat.

• Assisting in preparation of regular schedule of meetings and seminars for all clients.

• Performing clerical tasks such as filing, encoding through systematic procedure, printing, scanning, and updating paperwork’s to day-to-day activities.

Document Controller cum Technical Assistant to Technical Director

WSP Group Qatar

Project: P008-C2- Construction and upgrading of E-Ring Road north/ South Link

P046- D-Ring Road Improvement Works

August 2024 – October 2020

Duties and Responsibilities:

• Act as focal point of contact to the site office project.

• To support all necessary paper works of Technical Director as well as all line managers and site staff.

• To coordinates to the meeting including with the writing of minutes of meetings and to distributes to all attendees for their modification for the next meeting occurrences.

• To maintaining project documents, reports plan,

demobilization plan and other related confidential information.

• To maintain the schedule or calendar appointments not to be conflicted with other meetings.

• To coordinates to all staff with their annual leaves.

• Supporting to all line managers to their specific needs and handling any issues related to the projects.

• Communicating with HR with the staff necessary matters regarding demobilization of the staff.

2

• Prepare PowerPoint Slides presentation and other reports as required.

• Assisting with the Technical Director’s tasks like tracking progress and deadlines.

• Preparation of invoices, ordering office supplies and managing inventories.

• Interfaces with all staff including all necessary approvals and other work-related issues.

• To modify memos and letters to client and

contractors.

• To manage the office such as attendance of all

staffs, events and other related from the site

office.

• To uploads incoming/outgoing letters,

transmittals, and submittals.

• To manage up to date the incoming and outgoing

emails and response.

• To make sure all necessary urgent matters are up to date to avoid back-logs.

Document Controller

WSP Group Qatar

Project: Training Site Program

(FIFA World Cup 2022)

September 2020 – May 2019

Document Controller

WSP Group Qatar

Project: Flood Prevention Scheme Phase 2,

Package 2 & 3

May 2019 – July 2018

Document Controller Coordinator

Construction Development Company LLC Qatar

Project: Centralize Custom Inspection Area (CCIA)

May 2018 – January 2016

Document Controller

AECOM Middle East Limited

Project: Al Janoub Stadium

(Wakrah Stadium for FIFA World Cup 2022)

December 2015 – December 2014

Document Controller

Sinohydro Engineering Qatar

Project: Micro Tunnelling, Enabling work for Lusail City Construction.

November 2014 - March 2013

Duties and Responsibilities:

• To receive the incoming and outgoing transmittal, submittals, NCRs, letters, and memos and stamped for distribution.

• To manage the organization and maintenance of an electronic document control and document

management system.

• To check the accuracy and edits files like contract and to save in the system process.

• To review and update technical documents such as manual and workflow,

• To create templates for future used.

• To hands-on experience with MS excel application or via systematic procedure.

• To process the Non-Conformance Report through

systematic procedure and redistribute to the assign personnel for their information and action.

• To distribute Inspection request to the designated personnel for the daily works activity on the site visit.

• To manage deadlines and ensure appropriate

communication is provided (to relevant parties) when schedule conflicts arise.

• To distribute project related copies to internal teams.

• Copy, scan, and store documents through file

documentation in physical and digital records.

To retrieve the flow of documentation within the organization. Medical Insurance Claims Clerk

Next Care Inc. Jeddah, KSA

Third Party Medical Insurance

Jeddah, KSA

Client: Bupa, Globe Med, Alliance, Next Care

February 2013 – October 2009

Duties and Responsibilities:

• Clerical works process, such as claims processors to ensure that a company’s client received appropriate claims.

• Responsible for processing and verifying insurance claims and co-payments of the patients.

• Responsible for reviewing medical terminologies and evaluate claims accuracy and completeness of the

claims.

• Process and review insurance claims and application to determine if they are eligible or not.

• Input in the software for clerical and digital records. 3

Data Encoder

Consumer Linkage Company (FMCG)

Davao City Philippines

December 2008 – November 2006

Duties and Responsibilities

• Input database through systematic procedure.

• Verify the accuracy and the completeness of data into the system in up to date.

• Ensure it is properly indexed and organized for the efficient retrieval of the documents.

• Maintain detailed logs of day-to-day data entry activities such as orders, POs, receipts, and delivery notes. I HEREBY CERTIFY THAT THE ABOVE-MENTIONED INFORMATION IS TRUE AND CORRECT TO THE BEST OF KNOWLEDGE AND EXPERIENCES.

Signed

KAREEN JUCUTAN

Applicant

Contact this candidate