Senior Administrative & Executive Assistant Leader
Resume:
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Mendel M. Martin
Kansas City, MO *****
******.******@*******.***
Highly polished, poised, and accomplished administrative professional with over 15 years’ experience of providing high-level executive support including project management. Expertise within the public relations and communications disciplines. Deadline driven over achiever possessing exceptional time management and organizational skills. Proven ability to streamline business operations by effectively managing relationships, roles and responsibilities across organizational divides interacting with diplomacy and confidentiality. Alphapointe June 2015- April 2021
Executive Assistant
• Manage President & CEO’s complex schedule with frequently changing travel arrangements and coordinate pre-planning of trips.
• Arrange meetings and events for staff, board, and guests for KC and NY locations.
• Act as Board Liaison, preparing agendas, materials and minutes; track board giving and engagement.
• Manage receptionist ensuring effective front desk operations and excellent customer service.
• Act as liaison between the President, subordinates and others by transmitting directives, instructions and assignments and following up on the status of assignments.
• Assist with preparation of the office budget and recommends actions to be taken on office expenditures such as equipment and supplies.
• Conduct research, organize data, and generate reports.
• Support the CEO at public events, community meetings, industry conferences, public policy meetings. Assist with the development and message training for employees to engage in advocacy visits to federal and state representatives.
• Act as a liaison for the organization, interacting with elected officials and staff, community organizations, businesses, government agencies, foundations, and civic groups in conjunction with development managers and develops appropriate cultivation and engagement strategies; promotes positive, productive relationships and collaborative working across the organization. Shepherd’s Center Central Kanas City February 2014-October 2014 Marketing Specialist, Independent Contractor
• Managed direct marketing projects; achieved 30% efficacy rate with audience and end users.
• Directed and maintained marketing databases adding prospects and organizing data by respective category.
• Disseminated necessary data regarding market trends, projected revenue growth, and pipeline status.
• Worked with Employee Assistance Programs to provide and underwrite the cost of Powerful Tools for Caregivers training to their employees who are or may become family caregivers. Boehringer Ingelheim Vetmedica, Inc. April 2012- August 2013 Executive Assistant to the President/ CEO
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• Oversaw President’s schedule ensuring ever changing priorities were met, made all travel arrangements and coordinated logistics for President and Senior Staff.
• Composed documents, reports, correspondence, memos, forms, agendas, direct reports' evaluations, meeting minutes, directories, and presentations for President.
• Served as liaison to President and Public Relations department, creating written communications ensuring alignment with Corporate and International subsidiaries.
• Organized events such as visits, press tours, open days, press conferences, exhibitions, and functions.
• Assisted in preparing organizational documents and visual aids, and making public presentations.
• Oversaw operational compliance adhering to standards and guidelines set forth from governmental agencies and organizations including FDA and PETA. Accomplishments
Created and published "Office Work Space" Handbook outlining guidelines for new Administrative building.
Devised a streamlined, cost-effective approach for purchasing office supplies, which managed expectations and demands of our high performing workforce in a wide range of geographical locations resulted in 5% cost savings.
Nominated as head of Support Staff Team which included working with over 60 employees to align, streamline and develop policies & procedures for efficiency. Allied Materials and Equipment September 2011- April 2012 Executive Assistant to the President Contract Position
• Acted as liaison to President in all correspondence with government agencies including Congressional Members.
• Maintained schedule and assisted President in meeting deadlines and delegating work flow activities.
• Performed extensive research for government contracting opportunities, researched and prepared highly confidential briefings and white papers.
• Coordinated activities for a variety of meetings, conferences, committees, and special projects; attends meetings relating to three separate product line, maintains detailed spreadsheets and databases of expenditures.
The Nelson-Atkins Museum of Art December 2007- June 2011 Executive Assistant to the Director & CEO
• Interacted on a daily basis with organization staff, executives, community and civic leaders, patrons and donors and visitors.
• Coordinated the scheduling of conferences, events and distributed minutes for the same.
• Organized travel arrangements, hotels/cars and travel expenses reports for the Director.
• Interacted with the organization’s Board of Directors to attend, record/compile a distribute Board’s minute of meetings.
• Read, sorted and forwarded incoming correspondence to the executive including faxes, letters and emails.
• Composed, coordinated and organized all files and materials including highly confidential information regarding employees, art works, acquisitions, trustees and donors.
• Served as liaison with community organizations and individuals on Director’s behalf to cultivate relationships, and maintain museum’s mission to create collaborative initiatives within the community.
Vincent Fontg & Hansen LLC
Business Manager
July 2004- December 2007
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• Provided support for mid-sized law office operations by supervising staff and office administration including delegating tasks to staff.
• Managed all aspects of insurance and employee benefits, office licensing, payroll, tax filings, and corporate filings.
• Composed various correspondence including memorandums, letters, and reports for interoffice communications as well as client communications.
• Prepared legal documents for clients and file with the Secretary of State offices in various states.
• Prepared and approved all Partner and staff reimbursements.
• Maintained Partners calendars, book reservations and schedule appointments.
• Served as human resource manager, implemented training program and creating employment processes and handbook.
• Managed all vendor relationships, maintain inventory of supplies, equipment and troubleshoot problems.
• IT management. Handled all billing matters, accounts receivable and accounts payable.
• Generated and presented analysis of key financial and productivity reports. INTERNSHIPS
Jason Klumb Campaign for Missouri State Treasurer June 2004 Campaign Intern
• Wrote and edited press releases.
• Analyzed poll data to determine geographic regions in need of campaigning.
• Presented analytical results of research to Campaign Managers.
• Responsible for volunteer coordination.
NBC, London England August 2003
Production Intern
• Researched background information for The Today Show and Dateline.
• Responsible for editing footage for various shows on NBC.
• Logged video feeds and assisted with clip selection for Evening News with Tom Brokaw.
• Performed over 100 interviews for SOT bites.
EDUCATION
University of Missouri-Kansas City
B.A., Journalism B.S., Political Science
COMPUTER SKILLS Microsoft: PC, Windows, Outlook, Gmail, Excel, Lotus Notes, Microsoft Access,
Word, Office, Excel, PowerPoint and Project; CRM, Paper Tiger, SharePoint, Razors Edge, PeopleSoft, Adobe Photoshop, QuickBooks, Quark Xpress and AVID editing software
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