Administrative Assistant with Executive Support Expertise

LAURA GERBER

*** ********* ******* **, *******, AB T2Z 3Z7

403-***-**** *******@*****.***

PROFESSIONAL SUMMARY

Highly versatile and initiative-taking Administrative Professional with over 20 years of experience supporting executive leadership within Calgary’s Oil & Gas, Information Technology, Accounting, Real Estate and Property Management. Expert in office management, multi-project coordination, and financial administration. Proven track record of managing proprietary information with total discretion and providing exceptional support in high-pressure corporate environments. CORE COMPETENCIES

• Executive Support: Calendar management, Travel coordination, Board-level reporting, Organization and Planning, Communications, Technical Proficiency, Time Management, Problem-Solving, Attention to detail, Confidentiality and Judgement.

• Operations Management: Facilities oversight, vendor relations, and procurement.

• Financial Administration: Accounts Payable/Receivable, Payroll, Journal Entries, and budget tracking.

• Software Proficiency: Microsoft 365, Adobe, Google Workspace, Property Vista, Lone Wolf, ERP systems (SAP/Oracle), QuickBooks, EnterpriseOne, OpenInvoice, Sage, Livelink, SharePoint, Upside, ServiceNow

PROFESSIONAL EXPERIENCE

Senior Office Administrator Morrison Real Estate Services o/a Ally Realty (Real Estate / Property Management)

September 2023 – Present

• Oversee daily operations for a high-volume office, managing administrative functions for both property management and financial advisory teams.

• Coordinate real estate transactions, ensuring all legal documentation and compliance requirements for a portfolio of three hundred doors.

• Reduced office overhead by 15% through Process Management and digitized filing systems.

• Maintenance & Operations: Coordinating and scheduling repairs and overseeing contractors.

• Financial Management: Collecting rent, managing Trust Accounts, tracking expenses, and journal entries for financial reports.

Administrator II NCS Multistage Calgary, AB

August 2022 – March 2023

• Managed the vendor contracts identifying areas to reduce costs and risks.

• Balanced multiple tasks within independent, self-starting environments while providing top-level reception for all Customer Tours.

• Facilitated administrative efficiency through expertise in time management, communication, cross-team coordination, and organization skills.

• Planned and coordinate successful corporate functions, and office charity events with the Social Committee, such as the 2022 Holiday party for approximately 150 employees in Canada.

• Managed sensitive and confidential information requiring a high level of discretion.

• Supported the Engineering Director with the Health and Safety Committee and provided administrative support to the Executive Assistant when needed. Administrative Assistant Hyatt Regency Hotel Calgary, AB February 2018 – February 2022

• Delivered cost-effective support to senior directors, managing day-to-day office operations, scheduling, and database management.

• Improved operational systems and maximized leadership time by taking full accountability for administrative matters.

• Planned and coordinated on-site and off-site corporate meetings and developed detailed agendas.

• Managed sensitive and confidential information with an important level of discretion. Administrative Assistant KPMG Calgary, AB

March 2017 – Sept 2017

• Managed calendars and scheduling for Partners and Senior Leadership, ensuring seamless daily operations.

• Prepared, edited, and proofread high-stakes correspondence, presentations, and reports.

• Managed detailed expense/billing reports and capital expenditure requests.

• Partnered with the proposal team to manage and streamline the proposal process. Supply Chain Analyst Canadian Natural Resources Limited (CNRL) Calgary, AB April 2014 – June 2016

• Conducted deep-dive analysis of supply chain processes, providing recommendations on risk, cost, and organizational impact to stakeholders.

• Improved onboarding visibility through enhanced reporting and cross-trained staff to ensure seamless team backups.

Administrative Assistant Devon Energy Calgary, AB October 2013 – March 2014

• Served as the primary point of contact for travel arrangements, meeting requirements, and executive scheduling.

• Managed the onboarding and renewal processes for team members.

• Administered the document management system (Livelink) and managed consulting agreements.

Administrative Assistant Encana Corporation Calgary, AB April 2006 – June 2013

• Coordinated data collection and publication for the Board of Directors’ quarterly reports.

• Functioned as the Subject Matter Expert for Livelink redesign and documentation control.

• Processed high volumes of invoices through OpenInvoice and utilized SAP/EnterpriseOne for budget tracking.

• Executed large-scale corporate events and town halls for over 350 attendees. EDUCATION

MOUNT ROYAL COLLEGE Calgary, AB

University Transfer Program – Arts and Science Certificate

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