Executive Assistant to General Manager

Tamira Hopkins

Rialto, CA

Phone: 909-***-****

Email: **********@*****.***

Objective

Results-driven Administrative Manager with 20+ years of experience and HR Generalist with 11 years of expertise in optimizing operations, streamlining processes, and enhancing employee engagement. Adept at managing all administrative, bookkeeping, and human resources functions while providing team leadership to drive organizational success. Highly skilled in remote and in-person work environments, with a proven ability to adapt to dynamic business needs. Seeking an opportunity to leverage my expertise in administration and HR to contribute to a forward-thinking organization.

Employment History

04/2014 - 01/2025

HR/Admin Manager

Moore's Ideal Products, LLC, Covina, CA

Human Resources Generalist includes timekeeping, expense review, payroll, benefits, and audits

• Weekly timecard evaluation, maintain Sick time and PTO usage, availability, and reloading, expense reimbursement review, bi-weekly payroll

• Annual benefits review and renewal (open enrollment) for AFLAC, Health, Dental

• Annual Workers Comp and 401(k) Safe-Harbor audit

• Annual revision of Employee Handbook in accordance to new labor laws (includes legal research)

• Job Needs Assessments, Recruiting, and Retention Policy creation

• Interview new applicants, periodic performance reviews, coaching, and training to ensure retention

Full Charge Bookkeeping includes A/P, A/R, monthly financials, G/L quarterly closing

• 3-way Matching for AP (P.O., POD after QC approval, invoice)

• New vendor set-up and G/L account assignment, vendor renewal

• Distribution order entry, ensuring proper discount levels • Invoicing Distribution and OEM orders completed

• Monthly customer statements, maintained AR at 0-30 days

• Daily deposit from company website (PayPal/Square/Shift4) and ensure all orders brought in to QB via THub

• Daily and bi-weekly deposit from e-commerce (eBay and Amazon)

• Amazon FBA orders to remove in-house inventory and transfer to Amazon FBA

• Monthly Account Reconciliations (Checking, Savings, Visa, PayPal, Petty Cash)

• Quarterly GL closing with Accountant

Administrative Manager

• International and Domestic Distributor Sales Liaison, Marketing Team Member

• New Asset assignment and Loan Contract Review

• Annual Business Analysis

• Annual Business Insurance Renewal (Commercial Liability, Cyber Security, Workers Comp, Certs for Add'l ins'd, Extended Liability)

• Creation of legally required policies (Violence Prevention Plan, Safety, Injury and Illness, COVID, etc)

• Work with all departments to ensure safety, compliance and efficiency

01/2010 - 09/2012

Registrar Office/Special Programs (CalWORKs liaison)

California Polytechnic University, Pomona, CA

Registrar Office/Special Programs (CalWORKs liaison) California Polytechnic University-Pomona-Pomona, CA 2010 to 2013 (Work Study while attending classes)

• Assisted all students enrolled in CalWORKs program with administrative paperwork for continued enrollment in daycare, class schedule verification, study hours completion, and all requirement by State of California. Provided information for outside human services to ensure students' ability for continued enrollment and ultimate graduation.

08/2004 - 09/2006

Office Manager

Fry Fire & Electric, Upland, CA

Office Manager Fry Fire & Electric-Upland, CA 2004 to 2006 • A/P, A/R, P/R (including state certified), • Billing (time & material, contractual phase, change orders), and apprenticeship contracts • Job walks, job bid/estimate submittals, inspection scheduling • Purchasing and vendor relations • CA Preliminary information, mechanics liens/releases, deposits • All monthly financial reports, reconciliations, all administrative duties [QuickBooks / Microsoft Office]

01/2001 - 01/2004

Administrative Asst / Pricing

Franklin Truck Parts, Inc, Fontana, CA

• Inventory control: shipping/receiving, purchase orders, inventory adjustments, inter-company stock transfers, new inventory stock • Price modifications (sales events, updates, cost reconciliation) • Cashier, process all invoices (cash, credit card, checks, open-accounts), cash reconciliation for daily deposits • Special event coordinator (vendor hosted seminars)

Education History

Business Sciences

Bachelor's Degree 2024

Cal Poly Pomona University Pomona, Pomona, CA

Beta Gamma Sigma Int'l Honors

Business Management

Associate's Degree 2008

Chaffey College, Rancho Cucamonga, CA

2007-2008 Vice President ASCC Student Government

Golden Key Int'l Honors

Liberal Arts (Multicultural Studies)

Associate's Degree 2007

Chaffey College, Rancho Cucamonga, CA

2006-2007 Vice President ASCC Student Government, co-author Green Initiative adopted 2007

Golden Key Int'l Honors

Paralegalism / Legal Reasearch

Vocational School Certificate 1991

Century Business College, Los Angeles, CA

Detailed References

Yolanda Garcia 909-***-**** (11 yrs)

Shipping and Logistic Manager-Moore’s Ideal Products, LLC

*************@*****.***

David Vargas 626-***-**** (7 yrs)

eCommerce Manager-Moore’s Ideal Products, LLC

***************@*****.***

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