Executive Administrative & Records Specialist

SYLVIA BIVINS

Concord, NC ***** 334-***-****

******.******@*****.***

Summary: Highly motivated and experienced professional with a strong background in budget analysis, accounting, and management. Proven track record of delivering high-quality results and providing expert guidance to technical points of contact. Skilled in budget planning, financial analysis, and team leadership.

EDUCATION

MBA: Logistics & Finance 12/2017

Trident University International Cypress, CA

Master of Arts: Business Administration 05/2011

Trident University International Cypress, CA

Associate of Arts: Logistics and Information Management 05/2009

Community College of the Air Force Montgomery, AL

Professional Experience:

Budget Analyst, LIS, PEO Enterprise (Nov 2024 – present)

oAnalyze and evaluate budget requests, justifications, and proposals to ensure compliance with regulations and policies.

oDevelop and maintain comprehensive budget plans, forecasts, and reports o support strategic decision-making

oCoordinate with program managers and stakeholders to ensure accurate and timely budget execution

oConduct variance analyses and identified areas for cost savings and process improvements

Budget Analyst, CASCOM, G8 Headquarters (Sep 2021 – Nov 2024)

oInvestigate and resolve budgetary issues involving multiple appropriations and funding mechanisms

oDevelop and present budgets to management and operating officials

oProvide guidance to technical points of contact and ensure timely input to all phases of the Planning, Programming, Budgeting, and Execution System (PPBES)

oUtilize General Fund Enterprise Business System (GFEBS) data to prepare reports and advise program managers on fund availability

Accounting Technician, Defense Commissary Agency (Mar 2021 - Sep 2021)

oResearched and resolved problems involving administrative assignments and reviewed responses, reports, and memoranda

oFormulated budget and cost estimates to support plans, programs, and activities

oProvided technical assistance and guidance to personnel regarding accounting procedures

oPlanned and executed operating budgets for assigned activities

Retention Specialist (Grant Funded), Goodwill of Southern Piedmont (Aug 2019 - Apr 2020)

oImproved employee retention through morale-boosting events and fair compensation packages

oReceived information regarding identified problems and devised responses to satisfy concerns

oPrepared employees for assignments by establishing and conducting orientation and training programs

oCoordinated classes to help with finances and assisted with job fairs and resumes

Operations Supervisor, TJMaxx Warehouse (Apr 2018 - Mar 2021)

oManaged day-to-day activity within department, including planning, flow, and resource allocation

oDeveloped and motivated associates to ensure high morale and maintained company culture

oBuilt effective relationships with business partners and ensured constant improvement by reviewing practices and processes

oManaged 40-60 associates daily and coached/support subordinates in decision-making efforts

Academic Advisor, Central Piedmont Community College (Oct 2015 - Mar 2018)

oEncouraged students to develop four-year plans and assisted in planning individual programs of study

oCounseled students in career planning, job placement, and academic goals

oReviewed student grade reports and provided information and resources to promote academic progress

oAssisted veterans with identifying, locating, applying, and maintaining VA benefits

Knowledge Operations Manager, University of North Carolina/Guantanamo (Jun 2011 - Sep 2015)

oManaged records for five cadre and over 140 cadets at a remotely located unit

oMonitored and updated all cadet pay actions, tuition, fees, stipend, and textbook funds

oCoordinated schedule for 498 interrogation missions and yielded critical data to enhance intel and force protection

oCataloged 2 terabytes of critical data in support of Detainee Commission Case

Supply Technician, Charleston Air Force Base (Feb 1999 - May 2005)

oSupervised and performed items including monetary accounting, inventory stock control, financial planning, and funds control

oConducted inventories and controlled and issued bench stock property

oSupervised central receiving activity and coordinated requirements for shipping with transportation

Skills:

Budget planning and analysis

Financial management and accounting

Team leadership and management

Communication and interpersonal skills

Problem-solving and analytical skills

Time management and organization

Proficient in Microsoft Office and General Fund Enterprise Business System (GFEBS)

Contact this candidate