Executive Assistant with Project Support Experience

DEBBIE QUINTANA

**** ***** ****** ******, ** ****9 303-***-**** *******@*****.***

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EDUCATION

Barnes Business College, Denver, CO – Information Word Processing Diploma – 1983 Centennial High School, Pueblo, CO – High School Diploma – 1976 SKILLS SUMARY

Word

PowerPoint

Excel

Outlook (calendar

Mgmt)

Visio

Adobe Acrobat

Concur

Expense Reports

Scheduling

License Renewal

SharePoint

Deltek

Generate Reports

Order Supplies

Travel Arrangements

Meeting Coordination

Client/Vendor Interface

Assist with Company

events

EMPLOYMENT BACKGROUND

Provided administrative support to project managers and team members as well as Executives for over 20 years. I work well with little or no supervision or as a team member. I am very reliable and have strong organizational skills. I am flexible and I have the ability to multi-task, prioritize and meet deadlines in a demanding environment. I successfully manage all aspects of the project/team administrative needs in an effective and efficient manner. I am very knowledgeable and experienced in the Engineering Industry but am willing and able to utilize my skills in any industry. EMPLOYMENT HISTORY

Colorado Health Care Association, Glendale, CO (March 2023 – December 2025) Executive Assistant to the VP of Operations. Provided various tasks including updating MemberSuite data system, designed brochures using Canva for online and in-person educational courses throughout the year. Created spreadsheets, letters, memos using Excel, Word and Outlook software. Ordered office supplies organized and set up the in-person training courses held in our training room and set up and hosted virtual training courses on-line using Zoom. Assisted in preparing for a 3 day conference in the spring and one in the fall. Jacobs Engineering, Greenwood Village, CO (April 2019 – July 2022) Administrative Assistant on DTRA Projects. Assisting the DTRA procurement team wherever necessary, which includes qualifying new suppliers and renewing suppliers in Contract Document Routing System (CDRS) with acquiring the necessary paperwork from the Supplier to get due diligence approvals and start the Ariba process. ARES Corporation/United Launch Alliance (ULA), Centennial, CO (April 2018 – April 2019) Provided Administrative Assistant consulting services to United Launch Alliance (ULA) SLS ICPS Program. Formatted and assembled reports for weekly and monthly meetings and assisted with various administrative tasks such as organizing and setting up meetings, preparing paperwork to assist in getting clients access to network as well as getting them visitor badging when attending meetings. UNEMPLOYED (Oct 2017 – April 2018)

AECOM, Greenwood Village, CO (Mar 1996 – Oct 2017 – 21 years) Administrative Assistant on Projects and for Executives in the Engineering Industry. Following is the last project I assisted while at AECOM. If you prefer, I have a more detailed account of all projects I assisted. Construction & Mining (CCM) Projects (Mar 2016 – Oct 2017) Assisted the Senior Vice President, Global Operations, Director of Operations Services and the DEBBIE QUINTANA

4243 Andes Street Denver, CO 80249 303-***-**** *******@*****.*** Page 2 of 2

Director of Business Development & Marketing as well as their staff with: Calendar Management

Changing/updating schedules when necessary

Travel arrangements

Expense reports

License renewal

Coordination of logistics for meetings

Assembling report for monthly meetings

Creating, editing, and formatting a variety of documents using Word, Excel, PowerPoint, Visio and Adobe Acrobat software

Ensuring that various administrative tasks are done in an effective and efficient manner General Responsibilities/Skills

I am very reliable

I learn quick and I am open to change and I enjoy the challenge of unfamiliar tasks Scheduled conference rooms, ordered lunches and assisted with company meetings and events Ordered and maintained office/kitchen supplies

Maintained receipts and filed monthly expense report for business expenses charged on corporate credit card for reimbursement

Knowledge of administrative functions. Proficient in using office equipment. Strong organizational skills, flexible and able to multi-task, prioritize and meet deadlines in a demanding environment Ability to maintain professionalism under stressful situations Highly resourceful team-player, with the ability to also be extremely effective independently Provided general support to visitors, including clients, vendors, etc. Assisted with onboarding new employees

Handled confidential matters with discretion

Flexible and willing to assist in other departments as needed Ability to work well with staff at all levels

References upon request.

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