Finance Office Administrator with B.Com Degree

Location:

Midrand, Gauteng, South Africa

Salary:

600000

Posted:

March 16, 2026

Contact this candidate

Resume:

CURRICULUM

OUPA KUZWAYO

CONTACT DETAILS

Physical Address : 86 Fredrick Street

Observetoty

Johannesburg

2198

Postal Address : Same as Above

Cell Number : 073-***-****

Other Contacts : 011-***-****

Email Address : *****@*******.***

******@************.***.**

PERSONAL DETAILS

Surname : Kuwayo

Name : Oupa

Date of birth : 06 February 1987

Gender : Male

Identity number : 870-***-**** 084

Marital status : Single

Nationality : South African

Race : African

Home language : Tsonga

Other language : English, Swati, Sotho, Venda and Zulu Driver’s License : Code 10 (C1)

EDUCATIONAL QUALIFICATION

Highest grade passed : Matric

School attended : Hlaluko High

Year obtained : 2006

HIGHER EDUCATIONAL QUALIFICATION

Qualification : Bachelor of Commerce (Accounting)

Measure courses : Accounting and Auditing

Institution : University of Venda

Year obtained : 2011

OTHER QUALIFICATION OBTAINED

Qualification : Computer Application and Packages/ Business Information System (BIS)

Institution : University of Venda

Year obtained : 2008

SHORT STUDIE(S)

Certificate (1) : Internship & Mentoring Programme Institution : Spectacular Training and Conferences Year Obtain : 2013

Certificate (2) : Professional Skills for Secretaries and Administrators Institution : Kwelanga Training

Year Obtain : 2013

Certificate (3) : Effective Business and Report writing Institution : Re-Engage

Year Obtained : 2013

Certificate (4) : MS Excel Advanced

Institution : Effective Human Intervention

Year Obtained : 2019

Certificate (5) : Interpretation and Implement a File Plan Institution : The Document Warehouse

Year Obtained : 2018

Certificate (6) : Sage Business Could Payroll Practitioner Institution : Sage University

Year Obtained : 2022

WORK EXPERIENCE

Name Of the Institution : St Catherine’s Dominican Convert Occupation : Bursar

Period : January 2025 to Date

Main Activities and Responsibility: -

1, Financial Management & Control

Oversee the full financial operations of the school, ensuring accuracy, integrity, and compliance with accepted accounting standards.

Prepare and manage annual budgets in collaboration with the Head of School and Finance Committee.

Monitor monthly financial performance against budget and provide clear variance analysis to Senior Management, Finance Committee and the Board.

Ensure effective cash flow management, including progressive cash flow forecasting.

Maintain and review internal financial controls to safeguard school assets.

Approve expenditure in line with delegated authority and school policies.

Ensure accurate recording of all financial transactions, including income, expenses, accruals, and prepayments.

Oversee month-end and year-end financial processes and reconciliations.

Prepare monthly management accounts and financial reports for Senior Management, Finance committee and the Board.

Act as the primary liaison with external auditors and manage the audit process.

Provide printouts of the relevant ledger accounts to the Senior Management Team monthly to assist with the management of budgets and other resources for all expenditure.

Oversee payroll processing, ensuring accurate and timely payment of salaries.

Ensure statutory compliance relating to PAYE, UIF, SDL, pension/retirement funds, and other deductions.

Reconcile salary clearing and related control accounts.

Support HR with budgeting for staffing, benefits, and cost-to-company structures.

Manage school fee billing, collections, and reconciliations.

Implement and monitor effective credit control procedures.

Manage parent accounts, including queries, payment plans, and fee concessions/discounts.

Manage supplier relationships and approve payments in line with contracts and budgets.

Maintain and update the fixed asset register.

Ensure adequate insurance cover for school assets, buildings, and operations.

Manage insurance claims related to damages, losses, or unforeseen events.

Maintain confidentiality and accuracy in all staff financial matters. 2, Administration

Manage all aspects of the school’s financial administration

Manage office systems which deliver on the school’s financial and commercial objectives

Link processes within the Finance Department which relate to the Fee Administrator, Creditors Administrator and the Finance Administrators

Provide printouts of the relevant ledger accounts to the Senior Management Team monthly to assist with the management of budgets and other resources as well as proof of payments for all expenditure.

Support the Board and Finance Committee with financial insights and risk assessments.

Ensure compliance with relevant legislation, including the Schools Act, tax law, and labour regulations.

Ensure adherence to internal policies, procedures, and ethical standards.

Advise the Head of School on financial strategy and long-term sustainability.

Contribute to policy development related to finance, fees, and procurement.

Ensure accurate data management and reliable financial information for decision-making.

Communicate financial information clearly to non-financial stakeholders.

Maintain professional relationships with auditors, bankers, insurers, and service providers.

Provide courteous and professional support to parents and staff on financial matters. Name Of the Institution : Johannesburg School for Autism Occupation : Accountant

Period : January 2021 to 31 December 2024

Main Activities and Responsibility: -

Record day to day financial transactions and complete the posting process on QuickBooks Online.

Verify that transactions are recorded in the correct day book, supplier’s ledger, customer ledger and general ledger.

Prepare budgets and monitor expenditures.

Reconcile accounts payable and receivable

Reconciliation of multiple Banks within the Institution.

Handle monthly, quarterly and annual closings of the accounts.

Monitor the assets register and confirm revaluation and depreciation of the assets.

Performing Intercompany transactions and the reconciliation of its cashbook and Journals.

Authorise and Perform refund and action refund journals.

Monitor and maintain unclaimed accounts.

Loading Payments into different bank accounts of the organisation.

Monitor the processing of petty cash cards and authorise disbursement.

Maintain record and prepare financial statements and general ledger for audit purposes.

Prepare Management Report and Department of Education Cost Report.

Attend to all audit queries and provide resolutions.

Implementation of the audit recommendations.

Ad hoc duties to the rest of the division.

Name of the Organization : ETDP SETA (Education Training & Development Practice Sector Education and

Training Authority)

Occupation : Account Payable Officer

Period : November 2017 to December 2020

Main Activities and Responsibility: -

Review the payment batch against invoices before the payment is released.

Review reconciliation of account payables transaction and prepare analysis of account.

Review the recording of financial transaction on Great Plain (financial system) and post batched.

Prepare and process electronic transfers and payments.

Maintain monitor petty cash accounts and log all outgoing disbursement.

Assist in the preparation of monthly management accounts.

Assist on budget preparations and adjustment.

Perform the bank reconciliation at the end of each month.

Facilitate the audit preparations and planning.

Assisting on addressing the audit queries.

Assist on the preparation of the quarterly reports (DHET and National Treasury).

Assist with the Implementation of financial policies and procedures.

Assist on the adhoc duties to the rest of the department. Name of the Company : Childline Mpumalanga

Occupation : Senior Bookkeeper

Period : 03 January 2017 to November 2017

Main Activities and Responsibility: -

Ensure that the financial transactions pertaining to the Funders are accurate in order to comply with finance policies and procedures of the organisation.

Produce monthly financial report about the variances between the Budgeted and Actual Spending.

Produce monthly Forecasting for Organisational Programmes for each Month.

Processing Global Funds cash book (Bank) on pastel Partner.

Reconciliation of site bank cards accounts and record all transaction on Pastel.

Ensure that all Monthly Processing and Reconciliation are carried out accurately timeously.

Assist in Financial Statements preparations and passing Journals accurately.

Attend to all queries related to Global Funds Accounts (Aids Foundation SA and Nacosa Finances).

Processing & Preparing Report and Report to AIDS Foundation South Africa and NACOSA (Global Funds).

Checking, verifying and processing petty cash.

Assist in audit preparation and related queries.

Respond to all queries and produce accurate recons.

Ensuring Accuracy and Filling.

Name of the Company : Timbali Technology Incubator Occupation/Position held : Accounts Assistant

Period : 05 January 2015 to 31 December 2016

Main Activity and Responsibilities: -

Receive and monitoring the processing of invoices on Pastel Partner on a Weekly and Monthly basis.

Ensuring the accurately payments of the Monthly, weekly and prompt accounts.

Perform Creditors Reconciliations against Suppliers Statements on a Weekly and Monthly Basis.

Follow up on outstanding invoices/statements and assisting on authorisation of all invoices.

Reviewing and verifying the recording of sales invoice on Pastel and also allocations of splits invoices to each unit simultaneously.

Sending statements and follow up with the customers for long outstanding payments.

Perform Customers reconciliation against the Customers Ledger.

Processing cash book (Bank) on pastel Partner and Requesting of Remittance advices.

Verifying and Issuing credit notes to Customers.

Preforming Inter-Company Transactions I.e. (General journal, Customers Journal and Suppliers Journal)

Assist Customers and suppliers in their queries and Seek solution to the request.

Receiving sales orders from local and international customers.

Maintaining Inventory control Measures to ensure inventory management system in all the storerooms.

Ensuring safeguarding of all the storerooms and recording all dispatched and discarded inventory.

Reconciling inventory in the end of each Month and journalise all inventory transaction on Pastel.

Balancing all Bulk accounts.

Name of the Company : SAFCOL (Komatiland Forests (Pty) Ltd) Occupation / Position held : Senior Accounting Clerk Period : 02 September 2013 to 31 December 2014

Main Activities and Responsibilities: -

Prepare and process accounts payables on a weekly and Monthly basis on JDE XE & E9 (ERP Oracle).

Monitor and project cash flow to cover accounts payable.

Maintain and process accounts payable recurring entries.

Prepare and process travel advances and reimbursement, telephone and electricity bills and other complex invoices as assigned on the JDE XE & E9(ERP-Oracle)

Liaise and communicate with procurement in case of an incorrect order (Number, quantity, Price and VAT)

Assist in Preparing and processing assigned journal entries.

Monitor, maintain and reconcile assigned accounts.

Monitor, maintain and reconcile petty cash account.

Ensure that transactions are complete, timely, an accurate and conform to internal policies and external regulations.

Follow up on outstanding invoices and statement from the customers on the monthly basis.

Providing the Budget according to the payments that will be occurring on the specific week on month for treasury’s allocations

Follow up on inaccurate transactions, missing documents, etc.

Assist with audit review, month and year end closing processes.

Other tasks and projects as assigned.

Name of the Company : SAFCOL (Komatiland Forests (Pty) Ltd) Occupation / Position held : Accounting Clerk

Period : 04 July 2011 to 30 August 2013

Main activities and responsibilities: -

Scrutinize, Verify and Capturing supplier invoices and credit notes electronically on the JDE

(XE) & (E9- ERP)

Matching GRV’s Orders and invoices for payments.

Ensure invoices are properly authorized with levels of authority and allocate it to the correct supplier and correct job code and category.

Ensure that all approved supporting documentation is attached to the payment requisition.

Accurately prepare weekly reconciliation of the supplier and Creditor’s account statement against amount payable.

Confirmation and payment of Telkom & Eskom accounts, Accommodations & Municipalities Expenses, University and Collage Bursaries, Substances and Travelling Expenses (S&T’s), Agent’s payments, all Claims and other allowances, Advances and unpaid Salary, Leave withheld, Medical Expenses, Monetary Assistances and others.

Ad hoc duties to the rest of the department.

Complete payment request documentation with every payment.

Liaise and Communicate with HR and VIP Support Satellite Managers.

Sending remittances advices to suppliers after completion of Payment where requested.

Handle and resolve both internal and external enquiries and produce accurate recons.

Safekeeping / Filling of all payments documentation / Invoices after payments run and all related documents for Audit Purposes.

Respond to age analysis

Perform day by day accounting functions.

REFERENCES

Surname and Names : Mr Kgopolo Motloung

Institution : Childline Mpumalanga

Position : Finance Manager