Document Control Professional - Immediate Start Available

KEY SKILLS and COMPETENCIES

IT Literacy:

oMicrosoft SharePoint

oSAP PPM basic

oPastel (Manufacturing/ Inventory)

oAutodesk VAULT (Autocad archiving)

oPDMSystem

oSmartTeam

oEb – Product Data Management, Document Management System, Configuration

oManagement Software Overview 2017

oSmartplant Foundation

oMS Word, Excel, PowerPoint,Outlook, Internet

Broad experience in a variety of business environments:

oManufacturing

oOil and Energy construction

oMining

oTelecom (facilities management)

oPower, energy and automotive environments

oPharmaceutical

EDUCATION EXAMINATIONS MEMBERSHIPS

Tertiary Education

oNational Diploma – Management - Tshwane University of Technology (TUT)(2018)

oNational Certificate – Office Administration (TUT) (1990)

School Attended:

oHoërskool Montana

oMatriculated - 1987

Professional training:

oSouth African Bureau of Standards (SABS)

oSABS ISO 9001 Quality Management SABS

Quality Concepts in ISO 9001

Quality Systems

Assessment Practice

oSABS ISO 9001: 2001 Bridging Course

oSABS ISO 14000: Environmental Management - Understanding

oSABS ISO 14000: Environmental Management - System Auditing

oPractical Configuration Management Course

oConfiguration Management Auditing

REFERENCES:

Steve Roux:

+27-72-116-**** (Project Engineer/Manager)

WorleyParsons SA

John Thoka

Erasmus Heyns

Sam Peterson

+27-72-528-**** (HSE Chief Safety Officer)

+27-82-777-**** (HSE Chief Safety Officer)

+27-82-323-**** (Lead Production & QA)

Cullinan Diamond Mine (Pty) Ltd

Moolmans (Pty) Ltd

Sperosens and CBI Electric

EMPLOYMENT HISTORY

NAME OF FIRM: SUCCESSNET PROPERTIES (Pty) Ltd (Real Estate)

oPOSITION HELD: Property Practitioner

PERIOD: July 2025 – Current

NAME OF FIRM: AVIZ LABORATORIES (Pty) Ltd (Pharmaceutical)

oPOSITION HELD: Document Controller – Quality Assurance

oPERIOD: Oct 2024 – Feb 2025

oResponsibilities:

Responsible for implementation and continuous improvement of an effective Quality Management system which complies to all Healthcare, CGXP, regulatory requirements (SAHPRA, SAPS and ISO standards) and as required from Contract Givers.

Responsible for ensuring and maintaining and availability of documentation, training correct and accurate implementing and traceability thereof.

Monitoring and tracking of all document life cycle and indexes (SOP, Validation, Specification and QMS Indexes).

Managing, tracking and/or updating Master documentation, SOP’s, Batch records, Specification Sheets, Scale/Mass Pieces Calibration Register/Index and latest certificates.

Registration, reporting, verification and validation (supportive) of all customer complaints, Out of Spec (OOS), Deviations, Root cause Analysis and Change Control.

Monitoring and management of Third-party (Suppliers/Vendors) contact information and qualification, certification status – Contracts, SLA and Accreditation Certification. Task and action tracking of communication.

Supportive to each Head of department and Human Resources department. Manage training matrix.

Monitoring and recording of training, follow-up to training effectiveness.

NAME OF FIRM: MOOLMANS AVENG (Pty) Ltd

oPOSITION HELD: Document Controller – Health, Safety and Environmental Department (HSE)

oPERIOD: Sept 2023 – Oct 2024

oResponsibilities:

Developing, implementing, organizing, managing, and controlling Document Management and Quality Control systems (ISO9000,9001) and processes.

Monitoring and control of departmental compliance obligations and identifying gaps. Ensure regulatory procedures are followed.

Check compliance of information with specified company formats, templates and standards.

Maintain and compile data lists and data analysis.

Compile various and different reports and maintain documents on Teams/ SharePoint. Ensure compliance with all role players.

Assist with preparing and distributing quality control documentation to stakeholders internally and externally. Retrieval and storage according to International Standards.

Co-ordination, compilation, preparation and presentation of various reports and documents from Sites.

Training and presentations at Head Office and Sites.

Issue documents / drawings on transmittal to relevant department member or site managers. Labelling, filing and archiving included.

Maintain and update registers according to standards.

Change Management.

Audit document management system data, timely, accurate and efficient preparation of documents for ISO9001 audits.

Continuous improvement, review and maintain document management system.

NAME OF FIRM: PETRA DIAMONDS – CULLINAN MINE (Pty) Ltd

oPOSITION HELD: Document Controller – Health, Safety and Environmental Department (HSE)

oPERIOD: Nov 2018 – Dec 2022

oResponsibilities:

Co-ordinate, track and control controlled final incoming documents and records of technical documents, Company Special Briefs and Special Instructions for Projects, Engineering, Plant, Mining, support departments, sub-contractors, consultants and suppliers.

Communicate/train and ensure adherence to all Document and Records Management Policies and Procedures to all departments.

Co-ordinate MOC (Management of Change) process - internal and external Stakeholders.

Determine requirements, develop and implement plans for projects and other departments process vs software (Share point) requirements and ensure compliance with all role players.

Audit document management system data for correctness and performing meta-data updates when needed before upload.

Identify needs, improvement and alignment of document control practices and quality assurance and control between DMR and Cullinan Diamond Mine.

Revise and if necessary develop, implement and update Projects Document Plans wrt relevant Data Packs and records.

Responsible for the documented information life cycle as it relates to all Legal Appointments.

Generation/update and manage workflows in systems including permissions, confidentiality and automations for the Sharepoint systems.

Manage on-site Records Management Archive System.

Classification, retention, protection and disposal of records and documents.

Manage findings and non-conformances.

NAME OF FIRM: BOMBELA CONCESSION COMPANY – GAUTRAIN – MURRAY AND ROBERTS

oPOSITION HELD: Document Management Specialist (Document Control Department (eB) – Department Manager (Contract) )

oPERIOD: November 2016 to December 2017

oResponsibilities:

Analysis and alignment of contractual obligations and best practices principles.

Maintain, liaise, direct monitoring, tracking and notifications, ensuring timely distribution of incoming, outgoing and contractual reporting between the different Business Stakeholders ie BOC – Bombela Operations Company, GPG (Gauteng Province Government), Murray and Roberts and others.

Maintain close liaison with appropriate members of Technical Teams, Contracts/Legal Department, Finance Department, internal and external Stakeholders.

Administration, security and maintenance of the eB system. Managing security and access rights.

Initiate, monitor and report on contracts, purchase requisitions, purchase orders and logistics associated with projects on stations.

Report and work with Technical Team to track projects of Stations status through Work Orders process

Revise and if necessary develop, implement and update Projects Policies and Procedures and SOP’s.

Direct the provision and administration support to Project Execution Team and reporting of projects.

Track and report on Projects of Stations Finances

Revision Control and Change Management.

Develop and implement work flows and optimise document control processes to ensure actions are efficiently managed, tracked and closed out.

Direct the monitoring and control of departmental compliance obligations and identifying gaps.

Organise and coordinate meetings for knowledge sharing discussions, enriching and building of projects completed, processes, improvements to systems work-flows and information.

Direct, develop, update and report of project schedules.

Linking and tracking of all related documentation for effective retrieval and project history.

Preparing/generating of monthly/weekly reports.

NAME OF FIRM: SA Scaffolding – Waltloo (Temporary Position)

oPOSITION HELD: Quotation and Administration Officer

oPERIOD: May 2016 to October 2016

oResponsibilities:

Assisting with administration of quotations.

Other HR and Financial administrative functions.

NAME OF FIRM: Ci-Xi International Kindergarten and Xuchang Middle High School International

oPOSITION HELD: Foreign English Teacher

oPERIOD: November 2014 to May 2016

NAME OF FIRM: ESKOM – MENLYN - EPMO Group Capital Division

oPOSITION HELD: Data and Systems Monitoring (SAP) - PMO Systems and Data Monitoring (SAP IDLA) for Projects – PMO Projects Management Office (Contract)

oPERIOD: June 2013 to July 2014

oResponsibilities:

SAP PPM and PS Data Report analysis. Working closely with Optimisation Team to verify adherence to established data monitoring processes.

Compilation of strategy to be used to communicate the objectives and mechanisms of the data clean-up initiative to Eskom Project offices.

Work with SAP PPM and PS data owners to correct discrepancies identified within the Generation Sub-station Division

Liaise and advisory services with the Project Offices to ensure only credible, accurate and complete project data and change alignment.

Implementing an ISO9001:2008 compliance Quality Framework in PMO systems and Data Department in PMO division within a short period of time.

Improving PMO Systems and Data Department Quality Assurance (ISO9001:2008) processes for certification

Identifying gaps.

Track and report SAP PPM Finances

Management Accounting monthly analysis on 12 Cost Centres

Actual vs Budget analysis

To provide various financial explanations on the Monthly Report for each Cost Centre.

Distribute Monthly Report to relevant Functional Managers.

Followed up on financial report issues identified.

Year-end projections every quarter for the Managers of the Cost Centres.

Steer Management Review Meetings for PMO Data and Monitoring Department to align with the ISO9001 requirements and report writing. Take and write minutes of meetings

Handling of non-conformances and corrective actions.

Customer satisfaction surveys and results reporting.

Conducting internal Quality Audits for PMO Systems and Data Department.

Direct the development, implementation and maintenance of Sharepoint archive

Site Owner for PMO D&S Document Management System (Hyperwave)

Site Owner for PMO D&S Microsoft SharePoint.Assisting

NAME OF FIRM: SPEROSENS – CENTURION (Solutions for Mining Fire Protection, Detection & Suppression, Telemetry System, Gas Monitoring)

oPOSITION HELD: Configuration Management Manager – Engineering Quality Department

oPERIOD: September 2011 to January 2013

oResponsibilities:

Approach to improve for discipline in line with business needs. Effectively planning, organising, controlling and improving functions and processes in accordance with quality standards; consistently ensuring defined turnaround times

Achieving and maintaining excellent document / configuration management between the product and records kept throughout the product / project lifecycle (end-to-end) i.o to meet quality standards

Developing new autodesk vault product data management system, in terms of key outputs and activities (i.e. impact analysis)

Handling Corrective Active Reports for Document Management and defining a Configuration Management Plan, focusing on the consistency between software and product baseline management, project time lines and data pack record keeping

Accountable for quality standards, reports on status accounting and all aspects of change management; successfully developing functional relationships and demonstrating excellent analytical skills

Co-ordinating, managing, tracking changes to product / project Data Packs (I.e. family tree, bill of material, engineering drawings, specifications, manuals, build history, technical short form, labels, test instructions) using the engineering change proposal (form), Change Process, on current changes which are controlled by a CCB (Change Control Board)

Notifying all necessary parties of changes completed

Organise and coordinate project meetings, take and file minutes of meetings

Direct notifications of transmittals to concerned members and stakeholders

Define new part numbers and maintain Pastel static database

Presentations for training purposes

Auditing, monthly and status reports

Defining Design & Development process flow and tracking process and continuous improvement

Contributing to development of software (VAULT) system of an appropriate

NAME OF FIRM: WORLEYPARSONS SA – PRETORIA

oPOSITION HELD: Project / Quality / Doc Manager – Engineering (Contract)

oPROJECTS:

SASOL NITRO Granulation Project

Shondoni Mine Project

oPERIOD: July 2009 to August 2011

oResponsibilities:

Maintaining and managing a central project document control system for the SASOL NITRO Granulation Project & Shondoni Mine Project according to Quality Assurance Standards with the project team, client, vendor and third-party documentation, drawings, specifications, manuals, build history, data sheets, test instructions, certificates, etc.

Determining and establishing Client User Specification / DM Plan; implementing plans and processes for each project separately in accordance to the SLA

Establishing, implementing to ensure legal compliance and maintaining efficient project-related document control register and procedures (SmartPlant or InControl)

Wide range of responsibilities covers review and approval of documentation, reporting and progress updates to management, whilst planning, supervising and recording document flow to and from all necessary parties, including clients and sub-contractors

Co-ordinating and managing squad check and client review cycles (change management), controlling the life cycle of all the changes.

Closely liaising with management and clients in regard to process problems / requests, whilst leading high standards of quality assurance and safety

Providing Project close-out activities as needed for customer, assisting with retention and / or Data Packs

Travelling to sites (Secunda) Sasol for auditing purposes

Supervising, assisting and training on-site Document Controllers and acting as a focal point for document control for a major study with other document controllers and report writing

Manage archival activities and validation files.

Contribute to gathering customer feedback as required and ensure that customers are satisfied with delivery.

NAME OF FIRM: CBI ELECTRIC - KEMPTON PARK (Circuit Breakers Industries) – Manufacturing / Production)

oPOSITION HELD: Configuration / Document Manager (CMO) – Product Engineering – Quality Division

oPERIOD: July 2007 to May 2009

oResponsibilities:

Effectively planning, organizing, controlling and improving document / configuration management staff/functions and processes in accordance to the Configuration / Document Management Standards within CBI; successfully managing staff members

Providing inputs for planning and recommendations for staff to be efficiently deployed and identify areas of further development (training).

Coaching and promote staff teamwork, provide support and manage performance by creating and maintaining individual development plans

Developing and improving / updating of processes and in-house systems (with IT assistance)

Process training and presentations

Configuration Management is accomplished and maintained between the product definition and configuration records throughout the product life-cycle (phases) as part of the quality standards (ISO9000,9001)

Assisting Project Managers and Designers with registering and maintaining items and data in the document management database, managing baseline and phase (milestone) deliverables and verifying drawings and other project related documentation in addition to other duties

Supervising and managing the CM Department, ensuring defined turn-around times, completing documents and monthly reports, in addition to defining a Configuration Management Plan and managing all variances

Also responsible for co-ordinating the Quality Change Control Board as input to Monthly Steering Committee meetings, with accountability for the Special Product Sheets Process, E-Sheets and Certification Labels, Product Data Management, Cliché and Artwork Process and Document Control Management

Maintaining relationships between electronic data, data requirements and the related product to ensure accurate data access and traceability

Handling of deviations and waivers

Auditing data integrity on BPCS software system by Data Capturer

Budget inputs as part of the Quality Department

Handling preventative and corrective action reports

NAME OF FIRM: TFMC - CENTURION PRETORIA (Total Facilities Management Company)

oPOSITION HELD: Technical Configuration Specialist

oPERIOD: June 1998 t0 June 2007

oResponsibilities:

Developing, organizing, managing and controlling Configuration Management and Quality Control systems (ISO9000,9001) and processes, including defining customer specific SLA (Service Level Agreement) requirements

Analyse configuration item data, configuration item relations, identify inconsistencies and report on data discrepancies.

Implementing, managing and auditing document record systems nationally

Ensuring quality compliance to ensure adhere to Corporate Governance with regards to processes, systems, guidelines and templates

Introducing a state of the art Intranet Configuration Management Portal, training users in use of the new portal

Developing the Configuration Management Records Standard and working on new projects including the National Business Solution Service Centre (NBSC) Project, Quality Management System for Project Management and Unit Verification project

Multi discipline in handling the technical documents between clients/vendors/consultants/fabrications ect.

Updating knowledge for best practice and participate in evaluation of specific document / configuration / quality standards, principles and practices to enable planning, design & implementation of each project outcomes that support business practice.

Responsible for Campus Regional Configuration Management and the Compliance Communication Impact Entry point; provide management with the correct tools to communicate effectively

Training and presentations

As Technical Specialist, managing documentation, providing support, document management and auditing of documentation systems, including the Maximo Document Management System and Audit Documentation Systems

Additional Roles: Studied Part-time

1995 – 1996

GRINAKER GROUP

Nov 1995 – Dec 1996

Configuration Assistant

Jul 1995 – Oct 1995

Administration/Buyer

1992 – 1995

STANDARD BANK OF SOUTH AFRICA LTD

Jan 1994 – Oct 1995

Foreign Bills For Collection (Imports and Exports)

Aug 1992 – Dec 1993

Secretary

1990 – 1992

1988 - 1990

SAB (SOUTH AFRICAN BREWERIES)

OHSAS OFFICE ADMINISTRATION

TRUCKMAKERS (NISSAN),

Engineering Assistant

EXPERTISE SKILLS

Working with systems and processes.

Particular adeptness for identifying problems.

Strong problem-solving skills

Quick to familiarise myself with the latest technologies and industry developments.

Pays attention to detail.

Deliver work on time by high quality standards.

Holistic thinker.

Excellent interpersonal skills.

Excellent communication skills.

Have the ability to develop and maintain positive internal and external relationships.

Quick to learn new skills and systems, and to develop and improve processes.

LANGUAGES

Afrikaans – Native, fully bilingual

English – Native, fully bilingual

INTERESTS

Running

Gym

Movies

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