Executive Assistant with 25+ Years Experience
Resume:
Camille Deyo
** ********* **** **** ****, NY ****
Tel: 845-***-****
Email: **********@*****.***
To obtain a challenging position that will allow me to utilize my experience and knowledge, as well as offer an opportunity for growth.
Authorized to work in the US for any employer
Work Experience
WMC Health
105 Mary’s Avenue
Kingston, NY 12401
Job Title - Payroll Specialist
The Payroll Specialist is responsible for ensuring accurate and timely processing of payroll for
hospital staff, including clinical, non-clinical, union, and exempt/non-exempt employees. This
role supports compliance with federal and state regulations, maintains payroll records, and
collaborates closely with HR, Finance, and department managers to resolve payroll-related
issues. The ideal candidate is detail-oriented, knowledgeable in healthcare workforce
complexities, and committed to maintaining confidentiality and accuracy.
Key Responsibilities
● Process biweekly/semi-monthly payroll for all hospital employees in accordance with
established deadlines.
● Review and validate timekeeping data, ensuring accuracy of hours worked, overtime,
differentials, call pay, shift premiums, and other compensation components common in
healthcare settings.
● Maintain payroll records and employee information, including new hires, terminations,
leaves of absence, and status changes.
● Audit payroll reports for accuracy and resolve discrepancies promptly.
● Ensure compliance with federal, state, and local payroll, wage, and hour regulations, as
well as hospital policies and applicable union contracts.
● Respond to employee inquiries regarding pay, taxes, or payroll procedures in a
professional and timely manner.
● Coordinate with HR and department leaders to ensure accurate timecard approvals and
coding.
● Process garnishments, deductions, reimbursements, and benefit contributions.
● Assist with payroll-related reporting, audits, and year-end processes, including W-2
distribution.
● Support continuous improvement of payroll systems and workflows.
● Understanding of wage and hour laws, tax regulations, and payroll compliance
standards.
● Strong attention to detail, problem-solving abilities, and organizational skills.
● Ability to maintain confidentiality and handle sensitive information.
● Proficient in Microsoft Excel and payroll reporting tools.
● Excellent communication and customer service skills.
Physical & Work Requirements
● Standard office environment within the hospital.
● Ability to sit for extended periods and use a computer throughout the workday.
● Occasional need to work additional hours during payroll close or year-end processing.
Payroll/Account Clerk
Salvation Army, Poughkeepsie ARC 570 Main Street Poughkeepsie, NY 12601
August 2024 to July 2025
Process payroll Human Resources Daily Sales Reporting Bank reconciliations
Executive As/Bookkeeper
The Wetland Trust 4729 State Route 414
Burdett, NY 14818
(Remote Position) January 2024 – July 2024
Administrative Support
Handle organizational communications (phone calls and emails); redirect to appropriate personnel as needed.
Correspond with staff, vendors, donors, and partners.
Assist staff with maintenance of social media presence and develop cross-platform content; engage with public and expand visibility.
Assist with Board of Director activities, such as scheduling meetings, preparing agendas, taking meeting minutes and preparing resolutions or policies.
Schedule meetings, appointments, or reservations; maintain calendars.
Book travel arrangements.
Maintain paper-free filing system.
Human Resources Support
Maintain confidential, accurate and up to date HR files, records, and documentation.
Assist with personnel onboarding and offboarding.
Answer questions from applicants and employees regarding standard policies, benefits, processes, and procedures.
Support the coordination of benefits including insurance and retirement and benefit enrollment.
Prepare and advertise job announcements, schedule applicant interviews.
Coordinate special events, employee recognition, holiday parties, etc.
Ordering Support
Assist staff with purchasing supplies, including obtaining appropriate authorizations.
Collect and enter staff expenditure receipts into QuickBooks.
Manage vendor accounts, complete credit applications, and maintain purchase documentation.
Coordinate Information Technology (IT) systems, including maintaining software licenses.
Anticipates technology needs and plans strategy for developing systems and acquiring hardware to meet those needs.
General Ledger Bookkeeper
Banta Management Services-Poughkeepsie, NY September 2022 to October 2023
I am in full charge of two hotels and two restaurants from start to finish.
Daily sales reporting, Accounts Payable, Accounts Receivable, Tax Exempts, Expedia, Sales Tax, Occupancy Tax, Cash receipts journal entries, standard journal entries, etc., complete with month end reporting as well as cost analysis and many more tasks.
Contracts Administrator
LCS Facility Group-Poughkeepsie, NY February 2021 to September 2021
Responsible for Maintaining the database for Contracts (Clarity Soft)
Data Entry of customer concerns into tracker, maintain, and keep in touch with all customers, assist with Accounts payables, work orders, scheduling, assist the projects department with the D.C. Office of the Aging scheduling, billing, and training of the home aides, and many other misc. tasks
Office Manager
Facilities Maintenance Corp-Poughkeepsie, NY June 2012 to January 2021
Train Staff
•Inventory Control/Purchasing
•Information Technology
•Perform Bookkeeping and Payroll functions, balancing cash and financial documents
oMaking and Recording Financial Disbursements
oMaintaining and reconciling daily ledgers of checks, reimbursements and deposits
oReceiving and applying funds daily
•Payroll
•Sales Tax
•Administrative Duties include Customer Service, Faxing, Multi-Line Telephone communication, email, memos, reports, Payroll, reconciling receipts, ordering products, Contract negotiations, drafting of contracts for Government agencies
•Provide assistance to senior specialists in the evaluation and analysis of operational and administrative programs to identify quantitative and qualitative productivity standards
oMeasure performance and reporting procedures
oResource utilization effectiveness and efficiency
•Assist in the execution of administrative programs by carrying out specified portions or segments of specific projects such as updating budget data on spreadsheets, prepare routine budget requests, prepare requests for personnel action, provide orientation to new employees, coordinate office moves and telephone service requirements, and collect and analyze information related to workflow, office procedures and control systems in support of program evaluations
Identify and recommend solutions to administrative problems and provide advice to staff on established methods and procedures.
Experience
Office Manager
Facilities Maintenance Corp-Poughkeepsie, NY June 2012 to January 2021
Train Staff
•Inventory Control
•Information Technology
•Perform Bookkeeping and Payroll functions, balancing cash and financial documents
oMaking and Recording Financial Disbursements
oMaintaining and reconciling daily ledgers of checks, reimbursements and deposits
oReceiving and applying funds daily
•Payroll
•Provide assistance to Sales staff
•Sales Tax
•Administrative Duties include Customer Service, Faxing, Multi-Line Telephone communication, email, memos, reports, Payroll, reconciling receipts, ordering products, Contract negotiations, drafting of contracts for Government agencies
•Provide assistance to senior specialists in the evaluation and analysis of operational and administrative programs to identify quantitative and qualitative productivity standards
oMeasure performance and reporting procedures
oResource utilization effectiveness and efficiency
•Assist in the execution of administrative programs by carrying out specified portions or segments of specific projects such as updating budget data on spreadsheets, prepare routine budget requests, prepare requests for personnel action, provide orientation to new employees, coordinate office moves and telephone service requirements, and collect and analyze information related to workflow, office procedures and control systems in support of program evaluations
Identify and recommend solutions to administrative problems and provide advice to staff on established methods and procedures.
Account Executive/Office Manager Facilities Maintenance-Wappingers Falls, NY June 2012 to January 2021
I am very detail oriented.
I am able to meet every deadline that is expected of me.
Office Manager
Wats International, Inc-Poughkeepsie, NY 1996 to 2012
Bookkeeper
Gulf Coast Mortgage Financial Services, Inc-Cape Coral, FL 2005 to 2007
Perform Bookkeeping and Payroll functions, balancing cash and financial documents
•Making and Recording Financial Disbursements
•Maintaining and reconciling daily ledgers of checks, reimbursements and deposits
•Preparing and reconciling daily collections of cashiers and managers
•Receiving and applying funds daily
•Submit electronic claims, letters, complaints, etc.
•Trained clients on QuickBooks usage
•Created and Maintained Databases
•Prepared Loan Compliance Reports as required by law
Buyer, Executive Administrative Assistant
Wats International, Inc 2001 to 2005
Owner
The Gutter Guys & Son, Inc-Poughkeepsie, NY 2001 to 2005
Supervised staff of 7 or more employees
•Maintained all record keeping procedures without error
•Maintaining and reconciling daily ledgers of checks, reimbursements and deposits
•Preparing and reconciling daily collections of monies
•Delegated responsibilities to meet company's expectations
•Focused on exceptional Customer Service as well as quality workmanship
Office Manager/Buyer
Purchasing for Private Sectors, NYC and NY State 1996 to 2001
Inventory Control
•Information Technology
•Perform Bookkeeping and Payroll functions, balancing cash and financial documents
oMaking and Recording Financial Disbursements
oMaintaining and reconciling daily ledgers of checks, reimbursements and deposits
oReceiving and applying funds daily
•Sales
•Administrative Duties include Customer Service, Faxing, Multi-Line Telephone communication, email, memos, reports, Payroll, reconciling receipts, ordering products, Contract negotiations, drafting of contracts for Government agencies
•Provide assistance to senior specialists in the evaluation and analysis of operational and administrative programs to identify quantitative and qualitative productivity standards
oMeasure performance and reporting procedures
oResource utilization effectiveness and efficiency
•Assist in the execution of administrative programs by carrying out specified portions or segments of specific projects such as updating budget data on spreadsheets, prepare routine budget requests, prepare requests for personnel action, provide orientation to new employees, coordinate office moves and telephone service requirements, and collect and analyze information related to workflow, office procedures and control systems in support of program evaluations
Identify and recommend solutions to administrative problems and provide advice to staff on established methods and procedures.
Experience
Education
Certificate in General Studies Dutchess Community College - New York, NY 1985
Skills
•Bank Reconciliation
•Records Management
•Facilities Maintenance
•Payroll
•QuickBooks
•Purchasing
•Bank Reconciliation
•Facilities Management
•Accounts Payable
•Bookkeeping
•Accounts Receivable
•Management
•Office Management
•Certificate for QuickBooks
•Microsoft Outlook
•Human Resources
•Quicken
•Microsoft Outlook
•Databases
•Human Resources
•Quicken
•Accounting
•Account Reconciliation
•Journal entries
•General ledger accounting
•General ledger reconciliation
•Sage
•Accounts Payables (10+ years)
•Tax experience
•Financial statement preparation
•Financial Analysis
•General ledger accounting
•Account reconciliation
•Financial statement preparation
•Bookkeeping
•QuickBooks
•Payroll
•Supervising experience
•Procurement
•Office management
•Tax experience
Certifications and Licenses
driver's license
Certificate for Completion of QuickBooks Training
Present
I knew about QuickBooks, but wanted the additional training in advance reporting, and wanted the certificate showing that I knew the software
Notary Public
Additional Information
Qualifications
Dedicated and technically skilled business professionals with a versatile administrative support skill set developed through experience as an Office Manager, Buyer, Administrative Assistant and Account Executive.
Excel in resolving employer challenges with innovative solutions, systems and process improvements proven to increase efficiency, customer satisfaction and the bottom line.
Offer advanced computer skills in MS Office Suite, QuickBooks Pro, Quicken, DDMS, Soft share, Windows as well as other applications/systems.
Key Skills
Office Management Teambuilding & Supervision Staff Development & Training Policies & Procedures Manuals
Report & Document Preparation Spreadsheet & Database Creation Accounts Payable/Receivable Bookkeeping & Payroll
Records Management Bank Reconciliations Inventory Management Expense Reduction
Reference: Carmine Palumbo
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