Workday HCM & Payroll Integration Specialist

AJAY PERAMBUDUR

Workday HCM & Payroll Workday HRIS Analyst Workday Integration

Phone: +1-314-***-**** Email: ******************@*****.***

PROFESSIONAL SUMMARY:

Workday HRIS & Integration Consultant with 5+ years of end-to-end Workday implementation, configuration, integrations, reporting, security, payroll, and data migration experience across global enterprises.

Proven expertise in Core HCM, Payroll, Time Tracking, Absence, Benefits, Compensation, Recruiting, Talent, Performance, Prism Analytics, Business Process Framework (BPF), Workday Extend, and Cloud Connect.

Advanced in Workday Studio, EIB, Core Connectors, REST/SOAP APIs, XML, XSLT, JSON, BIRT, Calculated Fields, Security Segments, RBAC, SOX, GDPR, and enterprise integrations with ADP, UKG/Kronos, SAP, Finance, Benefits, and LMS platforms.

Expert in UAT, parallel payroll testing, release management, data conversion, tenant management, Agile/Scrum, SDLC, and stakeholder delivery.

Recognized for driving automation, compliance, reporting accuracy, and HR digital transformation.

Created and tested BIRT layouts for custom documentation including pay slips, invoices, and benefit statements tailored to business and compliance needs.

Delivered critical post-go-live production support, including error resolution, payroll adjustments, and stabilization of HRIS systems across business cycles.

Configured and supported organizational structure including Supervisory Orgs, Cost Centers, Locations, and Position Management in line with business transformations.

Participated in major Workday release cycles, performing impact analysis, sandbox testing, stakeholder alignment, and deployment communications.

Collaborated with HRIS, Payroll, and cross-functional business teams to gather, analyse, and implement business requirements into scalable Workday configurations.

Managed multiple work streams involving custom reports, dashboard creation, and data audits, improving visibility into HR metrics and compliance KPIs.

Configured UKG Pro modules related to leave management and accrual policies, supporting PTO setup, eligibility rules, and ensuring downstream alignment with Workday time off and payroll processes during HRIS enhancement projects.

Applied knowledge of data privacy, SOX compliance, and role-based access to maintain secure and compliant HR systems.

Supported system testing efforts including UAT, parallel payroll testing, and full end-to-end validation cycles aligned to project milestones and sprint planning.

Delivered training and documentation (SOPs, job aids, live sessions) for end users and stakeholders during rollouts and enhancements.

Familiar with Agile/Scrum and Waterfall project methodologies, regularly engaged in sprint planning, backlog grooming, and cross-functional reviews.

Collaborated with integration consulting teams on vendor management and procurement data flows, optimizing inbound and outbound integrations.

Supported functional and reporting needs across multiple geographies, working with onshore-offshore models and third-party vendors.

Focused on automation, user experience, and reporting accuracy to ensure high-quality HR service delivery and scalable system design.

EDUCATION DETAILS:

Masters in ITM, Webster university

SKILL SET:

Workday Functional: Core HCM, Payroll, Time Tracking, Absence Management, Benefits, Compensation, Recruiting, Talent, Performance, Succession, Headcount Planning, Orgs, Business Processes (BPF), Prism Analytics, Workday Extend

Integrations & Technical: Workday Studio, EIB, Core Connectors, Cloud Connect, REST, SOAP, Web Services, XML, XSLT, JSON, Document Transformation, APIs

Reporting & Analytics: Advanced Reports, Matrix Reports, Composite Reports, Calculated Fields, BIRT, Dashboards, Prism Analytics, Power BI, OBIEE

Data & Security: DGWs, Data Migration, Validation, Reconciliation, Security Model, RBAC, Segregation of Duties, Security Segment Groups, Domain Security, SOX, GDPR, FFIEC

Testing & Delivery: UAT, Regression Testing, Parallel Payroll, Sandbox Testing, Release Management, Tenant Management, Agile, Scrum, SDLC, Waterfall

Third-Party Systems: ADP, UKG/Kronos, SAP, Oracle, Finance Systems, Benefits Platforms, LM

Tools: JIRA, Confluence, Excel, SQL

PROFESSIONAL EXPERIENCE:

Bank of America, Plano, TX Oct 2024 – Present

Senior Workday HRIS & Integration Analyst

Responsibilities:

Led enterprise Workday HCM, Payroll, Finance, Benefits, and Talent integrations using Studio, Core Connectors, REST/SOAP, XML, XSLT.

Designed and configured Time Tracking, Absence, Compensation, and Payroll with compliance rules.

Built Advanced, Matrix, and BIRT reports, dashboards, and Prism-style analytics.

Managed end-to-end integration lifecycle, UAT, regression, and release cycles.

Conducted security audits, RBAC, SoD, SOX, GDPR enforcement.

Automated workflows and eligibility rules improving payroll accuracy by 30%.

Partnered with global HR, Payroll, and Finance teams to streamline compensation, performance, and absence tracking modules across multiple geographies.

Conducted Workday security framework audits, implemented segregation of duties (SoD) policies, and established compliance with SOX, GDPR, and FFIEC requirements.

Designed Advanced, Matrix, and BIRT reports for financial analytics, turnover insights, and operational compliance dashboards.

Supported Workday release testing, regression cycles, and UAT, ensuring seamless adoption of new functionalities.

Collaborated with external vendors to troubleshoot Workday to third-party payroll and financial integrations, resolving transformation and mapping issues in XML and XSLT.

Automated eligibility rules, workflows, and compensation structures, improving payroll accuracy and HR cycle efficiency by 30%.

Delivered detailed technical documentation, test scripts, and SOPs for HRIS teams, improving process transparency.

Provided training sessions and support to HR business users on new releases, advanced reporting, and security roles.

Partnered with IT to manage integration monitoring, Workday tenant management, and version migration strategies.

Supported financial data validation, audit reporting, and reconciliation processes ensuring compliance with corporate audit standards.

Client: Evolent, Arlington, VA

Workday HCM & Payroll Transformation and Support Oct 2023 to Sep 2024

Responsibilities:

Configured Core HCM, Payroll, Benefits, Time Tracking, Security, and Reporting.

Built EIBs, calculated fields, custom reports, dashboards.

Supported parallel payroll, UAT, sandbox testing, bi-annual releases.

Integrated Workday with ADP, Finance, Benefits systems.

Authored SOPs, job aids, and delivered training.

Developed calculated fields to support custom reporting, integrations, and business process conditions across multiple HCM domains.

Built and maintained Workday EIB integrations for mass uploads and data transfers, ensuring error-free batch processing and data consistency.

Supported Workday bi-annual releases by evaluating feature impact, performing sandbox testing, and coordinating stakeholder communications.

Created advanced and matrix reports using Workday Report Writer, enabling dynamic workforce analytics across HR and Payroll metrics.

Configured security roles and domain permissions to enforce data governance and ensure proper access control within Workday.

Facilitated the implementation of organizational structure changes, including Supervisory Org realignments, job reclassifications, and headcount planning.

Delivered root cause analysis for recurring payroll data issues, implemented proactive controls, and reduced error rates in payroll processing.

Collaborated with Payroll, Benefits, and Finance teams to ensure downstream systems accurately reflect HRIS changes.

Authored process documentation, standard operating procedures (SOPs), training decks, and step-by-step user guides to support system adoption.

Maintained position, cost centre, and location hierarchies within Workday, ensuring alignment with organizational reporting and finance systems.

Analysed WFM patterns such as shift rotations, overtime thresholds, and time approval logic to ensure clean data transfer to Workday and payroll compliance.

Reviewed Kronos timekeeping policies to support leave tracking, daily/hourly validations, and absence handling in sync with Workday configuration.

Provided end-to-end support across WFM data validation, ensuring Kronos configurations accurately reflected employee schedules and time compliance rules.

Led business requirements gathering sessions with cross-functional stakeholders to capture enhancement needs and define scope.

Created condition rules and eligibility criteria for benefits and compensation plans, improving automation and compliance in employee events.

Participated in data conversion and validation efforts during system migrations, ensuring historical data integrity and audit trail continuity.

Supported audit and compliance initiatives by extracting, analyzing, and delivering reports on payroll accuracy, time entry, and security access.

Conducted impact assessments for configuration changes and coordinated change approvals with governance and leadership teams.

Built dashboards for HR leadership to visualize KPIs, turnover trends, and compensation benchmarks using Workday’s analytics tools.

Managed a portfolio of Workday enhancement requests, tracked delivery milestones, and ensured functional sign-off with key stakeholders.

Resolved data mismatches between Workday and third-party systems (e.g., ADP, benefits platforms) by performing root cause analysis and implementing fixes.

Developed Workday job aids and facilitated live training sessions to support HR/payroll teams during new feature rollouts.

Ensured adherence to security, privacy, and SOX compliance standards in all system configurations, data handling, and reporting processes.

Client: TekIT Software Solutions Pvt. Ltd., Bengaluru, Karnataka, India

Workday HRIS Analyst Jan 2022 – Aug 2023

Responsibilities:

Led upstream/downstream system discovery across multiple business units and vendors to gather current-state interface specifications, establishing baseline requirements for Workday integrations.

Facilitated complete lifecycle of data conversion from legacy HR systems into Workday, including data gathering via Data Gathering Workbooks (DGWs), transformation mapping, validation, and reconciliation.

Designed and implemented advanced Workday Report Writer and Matrix reports to support analytics needs across HRIS, Payroll, Compensation, Benefits, and Finance functions.

Configured Security Segment Groups and applied report-level security for sensitive integrations, ensuring role-based visibility for Payroll and Benefit transactions.

Accessed UKG (Kronos) to validate timecards, extract test files, and confirm pay code mappings prior to integration with Workday Payroll for biweekly processing.

Performed data validation and audit reconciliation using SQL-based queries during payroll UAT cycles, identifying mismatches between Kronos, Workday, and downstream finance systems to ensure end-to-end data integrity.

Worked with Kronos teams to troubleshoot punch exceptions, configure holiday rules, and validate accrual balances for accurate downstream data transfer.

Participated in Kronos-related system testing, including reviewing hyperfind queries and verifying time approval workflows during UAT and post-go-live support.

Developed custom reports on critical HCM metrics such as headcount, compensation benchmarks, wage tax deductions, FTE metrics, and operational hour analysis.

Led data conversion using DGWs, EIBs, validation, reconciliation.

Built matrix, advanced, BIRT reports, dashboards, KPIs.

Integrated UKG/Kronos Workday Payroll using APIs.

Supported Talent, Succession, Performance Calibration.

Designed security segment groups & domain access.

Supported Tier 2 Workday transaction troubleshooting and served as a liaison with HRIS/HR Services to resolve complex configuration and data flow issues.

Played a key role in Performance and Talent Calibration setup to ensure equitable evaluations and drive leadership visibility into top talent identification.

Built talent pools and succession planning frameworks using Workday's Talent Management tools, aiding long-term strategic workforce planning.

Integrated employee feedback collection into performance cycles using Workday’s built-in feedback tools, aligning engagement data with development planning.

Provided reporting and analytics to support succession planning, including identification of critical roles, plan assignments, and readiness assessments.

Executed end-to-end testing (unit, integration, and E2E) for Workday configurations, integrations, and reporting, ensuring compliance with test scenarios and user stories.

Participated in SDLC-aligned Workday projects, contributing to requirements analysis, configuration design, testing, and deployment readiness.

Acted as the technical liaison for vendor management and procurement system integrations, ensuring Workday could support end-to-end sourcing lifecycle needs.

Migrated and validated large data sets using EIB templates with Workday's import framework, ensuring full data fidelity and error-free deployment across tenants.

Integrated Workday with SaaS and on-premises platforms using REST/SOAP APIs and standardized XML/XSLT mappings to enable real-time data flow.

Managed module-level ownership for reporting and integrations, overseeing design, development, deployment, support, and post-go-live enhancements.

Client: C3i solutions, Hyderabad, India

Workday Integration Consultant May 2020 – Dec 2021

Responsibilities:

Worked on different modules for project implementation in HCM/Finance as Workday Analyst.

Solution Architecture / Design/Propose and/or Support Process Definition / Changes

Gathering the functional requirements from the client for the integrations and created the technical specification documents and scoping out the list for the workday implementations.

Worked on building the Workday integrations between Workday and vendor systems.

Built inbound integrations with American Express to bring in the card holder data of employees and the respective card transactions information into Workday using Studio with Workday Resource Management Web service.

Participating in configuration and administration of Core HCM, Absence Management, Time Tracking, Benefits, Recruiting, Performance, Compensation and Payroll.

Configured time off and employee leave events including business processes such as Request Time Off, Correct Time Off, Request Leave of Absence and Request Return from Leave of Absence.

Performed Functional Workday HCM & Benefits Transactions.

Configured Workday security roles and groups to the required level of confidentially and segregation of duties.

Designed and configured custom reports for Finance, Compensation and Payroll.

Built Studio & EIB integrations with ADP, AmEx, Finance, Benefits systems.

Configured HCM, Absence, Time Tracking, Benefits, Payroll, Recruiting.

Designed custom reports, dashboards, and BPs.

Supported global Workday rollouts and production support.

Developed different custom reports including matrix reports, advanced reports, composite reports on all modules, which includes Compensation, Benefits, Core HR, and Payroll.

Performed configuration to support new and existing functionality.

Assist and Plan development of Implementation plan for implantation of Workday Rollout from Oracle HR system, PeopleSoft HR Systems.

Design, build reports and Dashboards and assist in development in OBBIE ad hoc queries and analysis.

Provide support to the client in data analysis, discovering and fixing data issues and assisting with OBBIE dashboards/ Reporting Questions.

Managed/created various Compensation Packages, Compensation Plans, Compensation Grade, Grade Profiles, Expenses items etc.

Day to day support of Workday HCM, Security, Compensation and Reporting issues.

Performed Post go live production support to finance team to perform first month end close and reporting.

Collaborated with the integration consulting team in helping to configure and test integrations between workday and third-party custom solutions.

Created various EIB integrations using Workday templates and engaged in validating and customizing BPs for integration.

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