Office Coordinator / Administrative Specialist
Resume:
************@*****.***
https://www.linkedin.com/in/crystal-
bennett-907390162/
San Pedro, Los Angeles, CA
C O N T A C T
O F F I C E C O O R D I N A T O R
W O R K E X P E R I E N C E
P R O F I L E
R E F E R E N C E S
Highly experienced and detail-oriented
individual, seeking to apply and advance
expertise further. Offering over a decade
of administrative and customer service
experience, superior clerical skills, and
proficiency in Microsoft Office.
Felicia Xa
***********@*****.***
Ravin Marmolejo
*****.*********@*****.***
Office Coordinator
California State University Long Beach, Beach Building Services Provide executive assistance to the Associate Vice President of Facilities and general support to the Director of Business Operations. Calendar management; coordinate and schedule conference calls and meetings. Manage conference room bookings.
Input time adjustments into the payroll system, run reports, and file timesheets. Monitor the office inventory and order office supplies as necessary. Handle procurement credit card purchases and reconcile invoices timely in compliance with the CSU regulations.
Organize department events including holiday parties and luncheons. Communicate with vendors to provide caterings and supplies to events and meetings.
Work with travel agencies to book travel arrangements and conference registrations for the Director of Planning and Associate Vice President. Responsible for filling out expense forms timely and accurately. 2023 - Present
Administrative & Accounting Assistant
Fieldman, Rolapp & Associates, Inc.
Provide administrative support to three executive consultants and Accounting Supervisor.
Manage the CEO's and Executive Vice President's calendars; coordinate and schedule conference calls and meetings, accordingly. Orchestrate and book domestic travel arrangements, restaurant reservations, and client meetings for the CEO, Executive Vice President, and Vice President. Responsible for webinar and annual coalition conference registrations. Draft, edit, and distribute reports, proposals, contracts, and other documents. Obtain graphical data and put together monthly Market Update presentations. Maintain internal databases; open new project files internally and assign project numbers.
Created a Contract Database to keep track of expiring Contracts. Gather billing data, generate, and deliver monthly invoices to over 100 clients. Analyze billing variances and client inquiries.
Monitor the firm's accounts receivables and contact clients with overdue accounts.
2019 - 2023
Library Clerk
Chaffey College
Assisted with the circulation of materials through charging and discharging library items, such as books and electronic equipment. Shelved, organized, and restocked items to correct storage locations; located library materials for patrons.
Managed multi-line phones; provided assistance to patron inquiries via phone and in person.
Provided quick and informal help to patrons in the use of IT equipment and electronic resources.
Input data entry and recorded transactions onto library database systems. 2018 - 2019
C R Y S T A L B E N N E T T
S K I L L S
Computer and software literacy
Effective listening and
communication
Adaptability
Teamwork
Organization
Time management
Customer service
Data entry
Contact this candidate