Executive Personal Assistant to CEO in NYC

CAROLYN GRACE FENLEY

Weehawken, New Jersey

*******.******@*****.*** 954-***-****

PROFESSIONAL EXPERIENCE

Vizz Group LLC – New York, NY (Hybrid)

Executive Assistant to the Chief Executive Officer January 2024 – February 2026

Provided comprehensive executive support to the CEO across business and personal matters

Served as gatekeeper; managed complex, frequently changing calendars and executive communications

Coordinated domestic and international travel including flights, accommodations, ground transportation, and VIP dining reservations

Managed airline, credit card, and loyalty awards platforms including United, Delta, American, JetBlue, American Express, and Chase Sapphire

Oversaw domestic and estate-related scheduling including household staff and wellness providers

Coordinated vendor appointments for private residences including pest control and pet services

Pre-registered medical appointments and managed prescription refill coordination

Managed gifting logistics for holidays, birthdays, anniversaries, and special occasions

Oversaw fleet management including insurance, registration, inspections, recalls, and maintenance

Developed and contributed proposal content for two successful MTA RFP submissions

Managed a high volume of wire transfers and confidential financial transactions

Oversaw vendor payments prior to the establishment of a formal finance team

Managed private event quotes prior to software vendor selection; operated platform until leadership onboarding

Developed marketing assets by independently learning graphic and marketing software

Sourced and organized candidate applications to support leadership hiring

Handled correspondence, vendor coordination, and project tracking

BrightNight – Inlet Beach, FL (Hybrid)

Executive Assistant to the CEO & Spouse April 2024

Provided short-term executive and personal support

Managed scheduling, purchasing, document organization, and staff coordination

Assisted with confidential administrative and household needs

Private Family Office – New York, NY (Remote)

Executive Assistant to UHNW Executive January 2024 – June 2024

Supported the establishment and daily operations of a private family office

Coordinated complex domestic and international travel logistics

Managed household staff payroll, scheduling, purchasing, and vendor relationships

Maintained strict confidentiality across all personal and financial matters

OTG Management – New York, NY (Hybrid)

Partner & Executive Assistant to the Chief Executive Officer July 2014 – January 2024

Delivered 24/7/365 executive support and long-term partnership to the CEO

Served as gatekeeper managing heavy business and personal calendars

Coordinated private and commercial travel and multi-residence logistics

Managed domestic and estate operations including household staff scheduling

Coordinated medical appointments and prescription refill management

Oversaw vendor appointments for private residences

Managed gifting logistics for holidays and special occasions

Oversaw fleet management including insurance, registration, inspections, recalls, and maintenance

Managed airline, credit card, and loyalty programs

Administered over $360,000 annually in charitable disbursements

Licensed New York State Notary Public

EDUCATION

Boston University – Master of Science (MS), Project Management

Adelphi University – Bachelor of Science (BS)

SKILLS

Executive & Principal Support Estate & Domestic Operations Gatekeeping

Calendar, Travel & Awards Management Fleet & Vendor Oversight

Wire Transfers & Expense Management Medical & Personal Logistics

Gifting & Special Occasion Management Recruiting & Candidate Sourcing

Proposal & Marketing Support

Microsoft Office Suite Google Workspace

Contact this candidate