Administrative Assistant Candidate with Solid Experience

Nicoleen Gegese (Mapheelle)

Curriculum Vitae of Nicoleen Gegese

7784

*******@*****.***

+277********

Willing to relocate: Anywhere

Work Experience

Candidate Selection Assistant

DA (Democratic Alliance)-Cape Town, Western Cape

February 2025 to October 2025

• Effectively executing verification processes in candidate selection data

• Providing candidate selection progress reports

• Liaising with structures regarding candidate selection processes

• Managing mailboxes effectively

• Managing helpdesk requests

• Record keeping of meetings

• Inbound and outbound calls

Reference: Elsabe Oostendorp

Tel: +27 (0-21-465-**** / 082-***-****

Career Study Coach

Christel House South Africa-Southern Suburbs, Western Cape May 2020 to December 2023

Career Development Coordinator and Career Study Coach Duties:

• Second in charge in the absence of the Career division manager

• Conduct quarterly home visits for alumni check-ins

• Conduct parent and learner interviews

• Telephone answering and message taking

• Coordinating of the Grade 12 speed interview event

• Sourcing out of student bursaries and scholarships

• Monitor NSFAS and learner bursary applications

• Conduct matric interviews and calculate APS scores

• Visit suppliers and relationship building

• Processing of monthly stipends per cohort

• Managing and monitoring of Grade 12 learners university, college, and learnership applications

• Internships and jobshadowing applications and placements

• Coordinating of events

• Assist high school grade 9 learners with subject choices

• Maintain and update the in-house database (ZOHO)

• Tertiary student accomodation applications and relocation assistance

• Facilitating of alumni workshops and work readiness programs

• Alumni job applications and Curriculum vitae typing

• Perform vocational assessments for TVET exits

• Career Coaching and mentoring ( Inside track Coaching methodology)

• Provide alumni support and monitoring of their progress

• Responsible for monthly and yearly reports

• Alumni progress reports for marketing and fundraising purposes Reference: Ms. Louise De Marillac St Julien

Tel: 021-***-**** / 084 580 481

Career Development Coordinator

Christel House South Africa-Cape Town

April 2018 to July 2020

Duties

• Assist with resume writing, interview preparation, career counseling, and job search techniques

• Plan career fairs, guest speaker sessions, and workshops on career-related topics

• Connect with local businesses and industry professionals to create internship, job shadowing, and employment opportunities.

• Help individuals set career goals, identify strengths, and navigate career paths

• Maintain records of career services, track student progress, and support technical education initiatives Branch Administrator (Khayelitsha Branch)

Small Enterprise Development Agency (Seda)-Khayelitsha, Western Cape October 2017 to February 2018

Duties

• Reception duties

• Procurement of office consumables and catering

• Typing of correspondence

• Handling petty cash

• Preparing payment packs for Business Advisors

• Preparing monthly MOV's for auditing purposes

• Capturing data and updating client profiles on CRM

• Attending to walk-in clients and registering new clients on CRM

• Providing information to new walk-in clients

• Daily filing

• Photocopying and scanning of documents

Reference: Mr. Siyasanga Sakubi

Mobile 071*******

Personal Assistant / Office Manager

(FAWU) Food and Allied Workers Union-Guguletu, Western Cape June 2007 to August 2017

Duties

• Personal Assistant to the General Secretary of the Organisation and x5 National Office Bearers

• Responsible for National and International travel arrangements and accomodation

• Responsible for provincial and departmental budgets approvals

• National Administration staff management including Cleaning and Security Staff members

• Dairy management x6 Office Bearers

• Preparing documents for internal and external meetings, as well as National Conferences and National Executive Councils

• Project and events management of all yearly events

• Monitoring that all provincial reports are submitted on time and proofread before printing

• Compiling and binding reports

• Managing events as required

• Taking and typing minutes of meetings

• Responding to correspondence and queries

• Job advertising

• Shortlisting and interviewing

• Reference checking

• Drafting employment contracts

• Scheduling of interviews

• Onboarding of staff members

• Staff hearings and minute taking

• National assets management

• Managing worker leaders time off requests (NOBs)

• Responsible for coordination of National structural meetings

• Procurement of office consumables

• Price negotiation

• Managing of the HQ staff attendance register

Reference: Mr. Moleko Phakedi

076-***-****/ 082*******

Receptionist/Admin

Food and Allied Workers Union-Cape Town

October 2006 to February 2007

• Greeting clients and visitors, directing them to the appropriate person

• Answering, screening, and forwarding incoming calls, taking messages, and handling general inquiries via phone or email

• Managing calendars, booking meetings, scheduling appointments, and arranging travel.

• Sorting, distributing, and preparing incoming/outgoing mail, packages, and couriers

• Ensuring the reception area is clean, tidy, and fully stocked with supplies

• Filing, scanning, photocopying, faxing, and light data entry Administrator/ Researcher and Receptionist

Smilers Selection-Rondebosch, Western Cape

March 2006 to August 2006

Duties

• Secretary to 5 recruitment consultants

• Search for potential candidates on Rocket (an in-house program) based on job specifications

• Shortlist candidates for interviews

• Respond to job applications received via email or phone

• Conduct skills assessments and grade candidate tests

• Conduct reference, credit, and ID checks.

• Typing, faxing, photocopying and filing

• Update of the CV's database

• Effective follow up and monitoring of placed candidates Reference contact: Ms. Mary Myburgh

072-***-****

Data Capturer

Deloitte (Accounting firm)-Claremont, Western Cape October 2005 to February 2006

Duties

• Capturing of provincial teachers and student data (Cemis project)

• Training newly employed Data Captures

• Supervising Data Capture

• Ensuring the accuracy of data entry

Building Operations Surveyor and Data Capturer

Archibus Fm SA-Century City, Western Cape

March 2005 to June 2005

Duties

• Conduct an inventory of all equipment and furniture in Vodacom Headquarters located in the Western Cape

• Develop a standardized coding system for furniture and equipment

• Create a preventative maintenance schedule and database

• Record and maintain an inventory of employees as per workstation and document it on a drawing Inventory of equipment and furniture in all Vodacom Headquarters in Western Cape Data Capturer

PPECB (Perishable Products Export Control Board)-Plattekloof, Western Cape November 2004 to February 2005

Duties

• Data capturing of client details on Excel

• Liaising with clients' via telephone

• Liasing with farm owners telephonic

Reference: Vhonani Tshefonaro

Tel: 021-***-**** / 072-***-****

School Secretary

Mbekweni Primary School-Mbekweni, Western Cape

June 2004 to July 2004

Duties

• Typing correspondence

• Acting as a secretary to the school principal and deputy

• Filling, photocopying, and mailing

• Answering telephone calls and taking messages

• Managing attendance register for teachers and general workers Referece: Mr. Mjodo

Tel: 021-***-**** / Mobile: 073-****-***

Education

Human Resource Management (BCom Human Resource Management) Regent Business School (online)-Durban, KwaZulu-Natal February 2022 to Present

Coaching (Inside Track Coaching Methodology) (In house training) Inside Track-Inhouse

February 2021 to November 2022

Management Development Program (Certificate)

University of the Western Cape-Western Cape

February 2015 to November 2021

Human Resource Management (National Diploma (Short learning program) Varsity College-Rondebosch South Africa

February 2011 to July 2011

Finance (Finance 101 for PA's)

Biztech Johannesburg-Johannesburg, Gauteng

April 2010 to April 2010

High Scool Certificate (Diploma)

Aeroville Senior Secondary-Eastern Cape, Eastern Cape January 1993 to November 1997

Skills

Advanced Ms Advanced Ms Access Ms Word Advanced Power Point Outlook Excel Advanced Advanced Internet and email Coaching Languages

• isiXhosa - Fluent

• Afrikaans - Expert

Certifications and Licenses

Driver's License

March 2016 to Present

Code 8

Contact this candidate