Administrative Assistant - Detail-Oriented Office Support

Maria DeStefano

646-***-**** ***********@*****.***

PROFESSIONAL SUMMARY

Dedicated administrative assistant with extensive experience providing efficient and organized support to diverse teams. Proficient in clerical tasks, scheduling, and ensuring smooth office operations. Recognized for strong communication skills, attention to detail, and ability to multitask in fast-paced environments.

EXPERIENCE

Malca-Amit — Entry Writer

November 2024- Present

Detail-oriented and efficient entry writer with experience in processing documentation and ensuring compliance with regulations. Skilled in preparing and reviewing data for accuracy, managing records, and coordinating with relevant stakeholders to meet deadlines. Proficient in maintaining organized workflows, problem-solving, and communicating effectively to support smooth operations. Demonstrates a strong commitment to quality, precision, and confidentiality in all tasks.

Queens Cages — Administrative Assistant

December 2021 - present

- Manage executive calendars, schedule appointments, and coordinate meetings to optimize time management.

- Arrange travel accommodations for team members, including flights, hotels, and transportation.

- Maintain and update office records, databases, and filing systems, ensuring accuracy and accessibility.

- Provide excellent customer service by responding promptly to inquiries from clients, vendors, and internal staff.

- Assist in event planning and coordination for company functions, conferences, and seminars.

Department of Education NYC — Paraprofessional

September 2016 - October 2024

- Provide one-on-one or small group instruction as outlined by the teacher, reinforcing positive behavior.

- Teach daily living skills, aiding students with special needs and collaborating with therapists during instruction.

- Support students in transitioning between activities and assist with mobility within school premises.

- Collect and document data on student behavior for instructional purposes, writing anecdotal reports as needed.

Resorts World Casino NYC — Reception/Hostess

December 2011 - December 2016

- Supervised and coordinated dining room personnel activities to ensure fast and courteous service.

- Managed dining reservations and arranged special services for patrons.

- Greeted guests, escorted them to tables, and handled guest complaints efficiently.

- Inspected dining room for cleanliness, requisitioned supplies, and trained dining room employees.

- Maintained composure and focus on guest needs in a high-pressure environment.

Resorts World Casino NYC — Cashier

October 2011 - December 2011

- Performed monetary transactions while adhering to company policies and government regulations.

- Safeguarded company assets and prepared necessary documentation.

- Managed cash transactions in food and beverage areas, proficient in MICROS.

EDUCATION

Touro College

June 2024 - Present

SUNY Empire State

September 2018 - April 2020

SUNY Old Westbury

May 2017 - August 2020

Midway Paris Beauty School, Queens, NY

September 1998 - September 1999

- Certification in Cosmetology

Beach Channel High School, NY

September 1994 - June 1998

- High School Diploma

VOLUNTEER EXPERIENCE

Ozone Howard Bulldogs — Assistant Director

- Youth Sports Organization

- Managed programs, finances, volunteer outreach, and fundraising activities.

- Scheduled events, maintained records, and handled communication with the press.

- Oversaw purchasing and supply management, including scanning, photocopying, and emailing.

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