Bookkeeper/Administrative Assistant

HILARY ZEMBE

Junior Accountant

Phone: +1-368-***-****

Address: Edmonton, AB T5A 4L9

Email Address: ***********@*****.***

LinkedIn Profile: https://www.linkedin.com/in/hilary-zembe-643906220/ PROFESSIONAL SUMMARY

Detail-oriented Junior Accountant with over 2.75 years of experience in full-cycle accounting support, bookkeeping, and Canadian payroll administration. Proven expertise in SAP FICO, Sage Pastel, CoStar and Payworks. Currently completing prerequisite modules for the CPA Professional Education Program (CPA PEP) with a BBA in Accounting evaluated by IQAS & WES as a Canadian 4-year equivalent. CORE COMPETENCIES

• Accounting Software: SAP FICO, Sage Pastel Partner, CoStar, Payworks.

• Technical Skills: Full Cycle Accounting, Canadian Payroll, AR & AP Management and Audit Support

• Tools: Microsoft Excel (Intermediate), Google Suite & Microsoft Office Suite. EDUCATION & PROFESSIONAL DEVELOPMENT

CPA Preparatory Courses CPA Western School of Business (CPAWSB) In Progress

• Currently completing prerequisite modules for entry into the CPA Professional Education Program

(CPA PEP).

Bachelor of Business Administration in Accounting Solusi University Nov 2023

• IQAS & WES Evaluated: Officially assessed as equivalent to a four-year Bachelor’s degree with a focus in Accounting in Canada.

• Degree Class: Upper Second.

PROFESSIONAL EXPERIENCE

ATW DISTRIBUTORS CANADA LTD. Edmonton, AB

Bookkeeper/Administrative Assistant May 2025 – Present

• Accounts Receivable (AR): Manage AR lifecycle on COSTAR, including logging payments, applying credit notes, and reconciling daily transactions to ensure financial accuracy. Perform weekly A/R aged report analysis and ensuring customers are well within credit terms and limits.

• Accounts Payable (AP): Managed AP lifecycle by verifying expenses for external service providers

(transport and freight providers, warehouse equipment hire, maintenance, and utilities) and reconciling billing discrepancies. Ensuring all vendor payments were scheduled within budgetary controls before coordinating final payment approval.

• Payment Coordination: Maintain the payment schedule for the organization, preparing all necessary backup documentation for EFT, credit card, and cheque payments to ensure timely vendor settlements.

• Financial Reporting: Prepare and submit weekly AR aging reports to management; effectively manage overdue accounts and ensure sales remain within established credit limits. Supported the Senior Accountant in monthly bank and credit card reconciliations by maintaining an organized digital and physical filing systems to support annual audit preparation.

• Payroll Administration: Execute full-cycle payroll functions via Payworks for 30+ employees, overseeing timesheets, expense reimbursements, commission processing, employee setup, and Record of Employments.

• Policy & Compliance: Collaborated on the formulation of new financial policies and maintained strict confidentiality for sensitive financial, legal, and personnel records.

• HR Support: Assist with new employee onboarding, including preparing contracts/offer letters and independently tracking Paid Time Off (PTO) and certifications. BORROWDALE COMMUNITY CHURCH Zimbabwe

Graduate Trainee Accounting Clerk & Admin Support Feb 2024 – Feb 2025

• General Ledger & Journal Entries: Processed journal entries and maintained general ledger accounts on Sage Pastel, ensuring all financial transactions were recorded in accordance with standard accounting principles.

• Fund Allocation & Recording: Analyzed and recorded diverse financial transactions (pledges, donations, and event sales), allocating funds across several accounts to ensure accurate departmental reporting and transparency.

• Multi-Currency Cash Management: Managed daily cash transactions up to $5,000 and maintained petty cash schedules involving complex currency conversions.

• Banking & Payroll: Prepared bank deposits and payment vouchers for payroll (payroll was processed through cash payments); reconciling billing discrepancies.

• Administrative Leadership: Trained and supervised three temporary employees and assumed managerial duties in the supervisor’s absence, including attending management meetings. TWENTY CENTURY SYSTEMS Zimbabwe

Accounting Assistant Feb 2022 – Jan 2023

• SAP Fi/Co System Administration: Completed specialized configuration training for Company, Currency, and Chart of Accounts; administered Master Data setup for both new and existing vendors and customers to ensure system integrity.

• Full-Cycle Transaction Processing: Managed the end-to-end processing of high-volume invoices and payments, ensuring all entries were correctly coded and reconciled within the Accounts Receivable (AR) and Accounts Payable (AP) sub-ledgers.

• General Ledger & Reporting: Executed monthly General Ledger (GL) postings and performed accurate bank reconciliations to support the preparation of accurate monthly and quarterly financial management reports.

• Audit & Tax Compliance: Maintained meticulous records for VAT Returns (equivalent to Canadian GST/HST) and ensured tax clearance certificates were valid while in business with company.

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