Contract Specialist with 22 Years Experience

Continued…

Tony K Mathews Category Specialist

CICCM (Certified Intl. Commercial Contracts Manager)/ MBA in Project Management / MMUP ‘A’ Grade Mech Engineer ********@*******.*** +974-******** (Qatar) / +971********* (UAE) • Doha Qatar A Contracts/Procurement Engineering & Business Support candidate, result-oriented Supply Chain Professional (Graduate Engineer & MBA holder) having 20+ years’ experience working with international clients during Pre-Award, Award & Post Award Contract Management & Administration- for providing support in preparation of ITT (Instruction to Tenderers) packages, ATT (Approval to Tender), Terms & Conditions/Pricing Negotiations, Contract preparation, Bid analysis, Procurement Planning for LLI (Long Lead Items), administered from initiation to close-out phases of Master Sale & Purchase Agreements, Non-Disclosure Agreements, Blanket Purchase Agreements, FEED/EPIC Contracts; with technical engineering project/program skillset, experienced in handling contracting needs to acquire goods and services and in formalizing contracts (FIDIC standards) for Oil & Gas onshore/offshore, Government, Technology, Turnarounds, General Maintenance, Facilities Management, Hospitality, Telecoms & IT, Infrastructure; manage aspects of end-to-end procurement & contract management from opportunity qualification to contract transfer completion.

Areas of Expertise include:

Planning & Organization Team Management Content Writing Analytical Vendor Evaluation Presentation Market Research Negotiations Document Template Control Proof-checking Client focus Scheduling & Tracking AutoCAD Primavera P6 Ms Project Sourcing Claims and Delay Analysis Project Contract Administration Professional Experience

STARLINK / MINISTRY OF PUBLIC HEALTH (around 3.6 years) • Doha, Qatar • Jun 22 – Jan 2026 Consultant - Contracts Specialist (Procurement & Tenders Department)

• Consultative and technical role for reviewing, drafting and negotiating a wide-range of clinical and non-clinical supply chain contracts, including contracts for medical equipment and related supplies, IT purchases, and services.

• Preparation of prequalification, tender and contract documents as per the governmental related process, techniques, and governing laws in relation to contracts, tenders and procurement.

• Provision of advice and support services as and when required in the interpretation of contracts during the course administration or at contracts close out.

• Prepare TAC (Tenders and Auction Committee) submissions, issuing Instructions to Tenderers/ RFQ with HSE procedures, conduct technical/commercial analysis, Recommendation for Award.

• Provide expertise on appropriate contracting methods of Data Center, local and international networks, licenses, software and professional technology services, and different procurement/contracting methods depending on the type of the technology to be acquired and the companies to be contracted.

• Responsible for implementation of the contract management process and mentoring of national staff.

• Responsible for informing the project team of the requirements of the contract and monitoring compliance.

• Develop and integrates contract management tools, templates, methods, and processes to maintain compliance by the department and its subcontractors.

• Provide support in the tendering process and project management.

• Perform complete administration of Contracts, Tendering Bids, Contract Award, facilitate Change Orders and ensure post award support for operational and execution effectiveness.

• Exercise in setting up department objectives, KPIs and quarterly/annual reports.

• Follow up the procurement processes for engineering contracts until the supply, service provision, or works are completed, and check their compliance with established conditions and specifications, and periodically evaluate suppliers and contractors.

APPLUS VELOSI / SUPREME COMMITTEE FOR DELIVERY & LEGACY (around 1 year) • Doha, Qatar • Nov 20 – Dec 21 Consultant - Sr. Specialist Contracts & Procurement / Project Cost Controller

• Responsible for supporting the Marketing user department in the monitoring, administration and execution of the associated Agreements, across business streams - namely SC, Host Country and Tournament. Tony Mathews Page 2

********@*******.*** +974-******** (Mob) • Doha- Qatar

• Overlook deliverability, compliance and overall financial performance from initial pursuit to project closeout for FIFA Club World Cup 2020, Amir Football Cup 2020 and FIFA Arab Cup 2021.

• Served as division focal point for all ERP and procurement activities and coordination with C&P department.

• Prepare and issue of RFP’s to competing agencies, prepare bid evaluation criteria and overall evaluation reports.

• Maintain Procurement Tracker with all information related to Contracts/Agreements/Cost information and status.

• Invoice handling, Review AFP (Application for Payment) and invoices in line with the scope of agreements.

• Coordinate with Supplier Performance in order to main performance data to support decision making process.

• Review and manage Change Orders/Variations and administration of Agreements – such as Official Countdown Clock powered by Hublot (Design, Build, Installation, Reveal, Activation), Creative Partner Services, Manpower Call- Off, Film Production, Media Campaigns, Ceremonies, Aerial Film Shooting using Flights/Helicopter/Drones.

• Support in creating/updating project management plans ensuring milestones, progress analysis and scheduling.

• Review Briefs, evaluation reports, bid evaluation criteria, evaluation scores and coordinate bid presentations.

• Reviews and manages contractual obligations of the parties and provides continual reviews if T&C’s are met,

• Respond to inquiries regarding contract obligations, deliverables, revisions, change orders, variations.

• Prepare management reports, and disseminate information regarding contract status, compliance etc.

• Management of Release Orders for Blanket Purchase Agreements, Purchase Requisitions, Invoice & GRNs.

• Support the project manager of the requirements of the contract and monitoring compliance.

• Develop and integrate contract management tools, templates, methods and processes to maintain compliance by the department and its subcontractors, responsible for implementation of the contract management process.

• Evaluate contractual supplier disputes/claims in order to determine position, propose resolution and ensure that the financial and operational risks are appropriately addressed. APPLUS VELOSI / QATAR CHEMICAL COMPANY -QCHEM (around 1 year) • Doha, Qatar • Aug 2019 – Aug 2020 Contract Analyst (Commercial Contracts & Administration at Qatar Chemical Company) Contract/Tender Phase

• Lead tendering process starting from sponsoring department request, approved bidders list, Procurement Plan issue, Tender Committee submissions, issuing Instructions to Tenderers/ RFQ with HSE procedures, conduct technical/commercial analysis, negotiate exceptions/deviations to company general terms & conditions, award recommendations, contract award.

• Review scope of work/services to ensure clarity and completeness, develop suitable pricing structure, select/draft suitable conditions and ensure that company policies and procedures are followed.

• Ensure suitable tendering strategy is followed and direct the call for tender ensuring that proper tender documents are compiled and completed from technical, contractual, commercial, financial and legal perspectives.

• Provide support in the tendering process, procurement, and contract management in coordination with Managers with the project management, scope delivery and eligibility of payment.

• Establish, in consultation with end users, pre-determined evaluation criteria for bid evaluation and co-ordinate the evaluation of pre-qualifications and bids with user departments.

• Maintain Procurement Tracker for all tenders in progress with updates, deadlines and action items on regular basis.

• Establishment of Agreements by planning, strategizing, specifying, sourcing, tendering, technical and commercial evaluations, HSE and Legal compliance, negotiations, award, acceptance, Agreement contract documentation fulfilling contractual obligations, Agreement execution, Administration through enhancements, monitoring funds, stock consumption, timely renewal and extension, prompt resolution of Supplier claims and disputes, Audits at Supplier facilities and closing out Agreements whilst ensuring compliance to the contractual requirements, clients Regulations, Policies, Procedures, applicable State laws, Code of Conduct and Conflict of Interest Policy.

• Administer preparation of Call For Tender documentation (CFT); ensure tender evaluation procedure is followed.

• Worked on tendering strategies (Prequalification, Sole Source, Open, Classified Tenders, Framework Agreements).

• Communicate contract obligations/tender plans and expectations to end users, contractor, and stakeholders.

• Establish procedure revisions, code of ethics, governance model based on Financial Limit of Authorities.

• Worked on LSTK, Re-measurement, Schedule of Rates, Unit Rates on price and cost-based remuneration methods.

• Manage & collaborate tenders/commercial terms for the EPCI with duet counterpart and for contract dossiers.

• Communicate with Functional Managers, Legal, Risk mgmt teams on contract risks and mitigation strategies.

• Develop Bid Evaluation Plans, Procedures and Models for evaluating Technical Bid and Commercial Bids.

• Evaluate FEED/EPIC/Turnaround related Contractor bids, issue technical clarifications, prepare slides for site presentation to all bidders, negotiate terms & conditions, make recommendations, bid evaluation criteria, contract change requests/variations, control the quality and ensure conformance to defined procedure.

• Review of Special Terms & Conditions, ICV (In-Country Value) Plan & Scorecard, SAP Outline Agreements, Service Level Agreements (SLAs), IT outsourcing contracts, Software licensing, Cloud hosting services, Cyber Security, Data Centers, Networking, Infrastructure, Applications, Construction etc.

• Laise with relevant departments (DUET) to ensure all technical information is included during tendering.

• Support in the preparation of the Tender Recommendation Report and the Recommendation to Award (RTA).

• Prepare and edit contracts between company and contractors.

• Collaborate with commercial, legal & finance teams for forming Contracts/Agreements and for reviewing clauses of Limitations of liabilities, Indemnity, Liquidated Damages, Risk Insurances, Export conditions.

• Review and implement Contractor’s Purchasing and Materials Management plans including plans for purchase of spare parts and for purchase of bulk materials. Contract Execution Phase

• Provide updates to the Contracts/Project teams for tender progress and developments, arrange kick-off meetings.

• Analyse request for change orders/variations, act as company representative on contractual issues.

• Handle breach of contracts in a timely manner.

• Assess existing agreements and recommend amendments to existing contract agreements.

• Support post award dispute administration including negotiation, adhering to Company policies and procedures.

• Ensure assigned contracts are executed with the agreed terms and conditions and company interest is protected.

• Keep track of contract execution, scope delivery, payment invoices, performance bond & insurance requirements.

• Management of Release Orders; Create Purchase Orders for Fixed/Call-Off/Blanket Purchase Agreements.

• Follow Contract Close-out procedures -Discharge Certificate, Completion Certificate, Statement of Final Account.

• Contribute as a Business Analyst role in defining scope of current business processes and its digital transformation.

• Contributed during initial planning & implementation phases of Tawteen (Supply Chain Localization Program).

• Prepare/review EoT (Extension of Time) claims - Excusable/Non-Excusable/Compensable & Concurrent delays.

• Review/compare Primavera P6/Ms Project schedules for float, baseline schedule and impact on critical path. KANGARO TRADING & CONTRACTING WLL (around 2 years) • Doha, Qatar • Sep 2017 – Jul 2019 Bid & Contracts Manager

• Ensured all tendering/contracting processes are in compliance with company directive & guidelines.

• Supervise procurement activities in timely manner, ensure quality and cost control, act as SAP super user.

• Accountable for developing and submission of high quality bids/proposals in response to RFPs from customers.

• Identify compliance/non-compliance of proposal versus RFP/tender requirements and specifications.

• Select suitable OEMs/Technology partners who can deliver quality products at competitive pricing by time.

• Direct support staff, assign responsibilities and timelines to compile and submit professional customer proposal.

• Analyse requirements of RFP and validate against compiled proposal, perform proof-checking on final proposal.

• Review contract terms and provisions including payment provisions, warranty, delays and time extensions, changes of work, termination, etc, and liaise with Project Managers as required.

• Document claim narratives and description in a chronological order within the time bar limits.

• Follow-up on Release/Service Orders, submit Performance Bonds and submission of invoices as per milestones. QATAR PETROLEUM (around 10.2 years) • Doha, Qatar • Mar 2007 – Aug 2017 Role: Contracts Engineer (EPIC/IT/ Systems/Infrastructure) (Reason for leaving: Position localized)

• Involved in full life cycle of procurement activities from prequalification, tendering, tender evaluation, HSE & supplier evaluation, cost analysis, negotiation, prepare recommendation to award and Form of Contract.

• Prepare pre-qualification/Expression of Interest documents and lead respective exercises.

• Review alternative proposal submissions in coordination with functional departments.

• Address deviations to General Conditions of Contract (GCOC), technical and unpriced commercial deviation and ensure such issues are responded through Tender Clarification.

• Exposure to various forms of contracts like FEED/ECS/Consultancy/Construction and O&M Contracts.

• Sourcing and maintain an up-to-date list of qualified contractors/suppliers with updated information.

• Manage all correspondences with external suppliers/contractors, validation of contract strategy.

• Create CFT (Call for Tender) commercial documents and CRA (Contract Risk Assessment).

• Lead the Commercial evaluation, analyse the commercial proposal and prepare the Commercial Tabulation and Evaluation Report, convene meeting with the Commercial Evaluation Team members and submit Recommendation to Award (RTA) to the Tenders Committee.

• Initiate review process of the draft Contract document, finalise it with inputs, if any form other concerned Departments and issue the Draft Contract for review and execution by the Contractor.

• Prepared, reviewed and/or negotiated contracts/subcontracts of varying types, teaming agreements, consulting agreements, agency/distributor agreements, non-disclosure agreements, and other contract related documents.

• Assisted in setting up bid/contract templates & clauses to create new bids/contracts in a controlled fashion.

• Develop negotiation strategies, participate in the negotiations to achieve the clients best commercial outcome. Tony Mathews Page 2

********@*******.*** +974-******** (Mob) • Doha- Qatar

• Review of claim impact of potential delays using - As-Planned vs As-Built, Time Impact Analysis and Window Analysis. Key Accomplishments:

• Solicited & coordinated all aspects of contracts preparation which includes preparation of Request for Proposal

(RFP), Instructions to Tenders (ITT), bid evaluation criteria, Extension of Time, Disruption, insurance, partnership agreements, tender clarifications, Performance bonds, Guarantees, Discharge Certificate, Completion Certificate, Statement of Final Account, insurances, tender bulletins, termination notices, notice of default, arranging clarification and negotiation meetings, mid-tender meetings, bid evaluations, contract administration.

• Exceled in mentoring & delivering functional and technical level support for SAP-ES & SAP-MM modules. Facilitated bid extensions, submissions to Tender Committee, budget funding requests and contract close-outs.

• Solicited & coordinated all aspects of pre-award to post-award for following Offshore Contracts:

• EPIC of Online Corrosion Monitoring System for Halul Offshore (Rohrback Cossasco Systems, Main Contractor - Al Masaood Oil & Gas)

• EPIC of Online Condition Monitoring System for PS4 NFA for Rotating Equipment (Bently Nevada System1

– Asset Monitoring Systems, Main Contractor Petrotec/GE)

• Online Accommodation and Access Management Systems for PoB (Personnel on Board) for Offshore loc.

• Type of Contracts worked: Project Management Consultancy (PMC) Services, Call-off for Manpower Consultancy Services, Call-off Contract for Manpower, Leasing of Project Office Spaces, Call-off Contract for Mechanical Services, Software Contracts, Purchase, Implementation and Maintenance Contracts, Maintenance and Support Agreements DOHA ASIAN GAMES ORGANIZING COMMITTEE (around 1 year) • Doha, Qatar • May 2006 – Mar 2007 Sr. Venue Technology Coordinator (Role: Contracts Engineer)

• Order LLI (Long Lead Items) materials in advance, negotiate with suppliers for competitive prices & delivery time.

• Manage/periodically review supplier performance in terms of quality, cost, delivery, and responsiveness.

• Work with program management team to implement overall and individual purchasing plans. SALAM TECHNOLOGY (around 6 years) • Doha, Qatar • Jun 2000 – May 2006 Contracts & Procurement Engineer

• Responsible for submission of Oil & Gas, Kahramaa and Government tenders including contract T&Cs reviews.

• Maintain project lifecycle costing data (P&L, Capex/Opex, Cash flow) and sustainable relationships with clients.

• Post execution management of award contracts until close-out. PIPELINE ENGINEERS LTD. (BHARAT PETROLEUM CORP. LTD.) (around 1 year) • Cochin, India • Jun 1999 – May 2000 Mechanical Engineer (Role: Associate Contracts Engineer / Procurement & Planning Coordinator)

• Coordinate Shutdowns, General Maintenance, Welding, Radiography Inspections, Daily progress reporting.

• Manage effective communication on all project engineering issues, and to ensure project milestones are met.

• Review specified contractor purchase order and subcontract packages for pipelines as required.

• Monitor the various aspects of material acquisition including requisitioning, fabrication, coating testing and transportation of pipeline materials.

• Coordinate installation of pipelines for Bharat Petroleum Corporation, Cochin.

• Coordinate spare parts acquisition process and review material reconciliation plans.

• Provide oversight of the EPCM spare parts related activities including obtaining the Recommended Spare Parts List

(RSPL) data to carry out planned/unplanned activity. Education

Master in Business Administration in Project Management JAIPUR NATIONAL UNIVERSITY India (2016 - 2018) Bachelor of Engineering in Mechanical Engineering BHARTHIAR UNIVERSITY India (1995 - 1999) Training

Project Management Professional (PMP) Planning & Scheduling using P6 Primavera Negotiation & Communication Skills Contract Management using SAP PRINCE2 Commercial Contracts Management Professional Development

ERP: SAP S/4HANA, SAP-MM-ES, SAP-PM, SAP Ariba, Oracle ERP, SalesForce (SFDC), Laser Fiche (LF)

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