Senior Project Administrator and Coordinator with ERP Expertise
Resume:
Charlotte Lusenga
Personal details
Charlotte Lusenga
**********@*****.***
Pretoria, South Africa
Code B
South African
Skills
MS Word
MS Excel
MS PowerPoint
MS Outlook
MS Project
Oracle ERP/PM Systems
Agresso ERP/PM Systems
PRISM ERP/PM Systems
Coupa ERP/PM Systems
APIC ERP/PM Systems
BST ERP/PM Systems
Project Coordination
Financial Management
Stakeholder Coordination
Profile
Senior Project Administrator, Project Coordinator, and Contract Administrator with over 18 years of experience delivering engineering, infrastructure, and ERP transformation projects within scope, time, and budget. Strong in stakeholder coordination, financial governance, reporting, and compliance, with proven ability to enhance project visibility and operational efficiency in fast-paced environments. Education
Diploma in Office Management & Technology Feb 2016 - Nov 2022 UNISA, PRETORIA
A qualification focused on developing core business management skills combined with practical technology applications. The program covers project management, business operations, financial management, information systems, and organizational leadership, preparing graduates to manage business processes and technology-driven environments effectively.
Grade 12 2001 - 2001
Vlakfontein High School
Certificate in Financial Management and
office skills
Feb 2003 - Nov 2003
TUT, PRETORIA
Certificate in Project Management Feb 2008 - Nov 2008 Damelin, Pretoria
Certificate in Retail Management Feb 2025 - Nov 2025 Regent, Pretoria
Employment
Programme/Financial Administrator – ERP
Transformation Projects (Contract)
Feb 2025 - Present
EXXARO – The Connexion, South Africa
Coordinated project schedules, milestones, and deliverables across multiple departments.
Served as the main point of contact between stakeholders and project teams. Prepared weekly status reports and tracked project KPIs to ensure timely delivery.
Assisted in resource allocation, vendor coordination, and budget tracking. Monitored project risks and implemented mitigation strategies to avoid delay. Monitor project budgets, track expenditures, and identify variances. Analyse unbilled costs and ensure timely billing.
Support financial forecasting and project cost control. Review and approve supplier/subcontractor invoices. Coordinate meetings, support PMs, manage documentation, track risks and issues.
Use Coupa, SAP and PM systems for tracking and reporting. Senior Project Administrator Mar 2024 - Feb 2025
GIBB Pty Ltd – PRASA EPCM Projects, South Africa
Risk Management
Reporting and Documentation
Governance and Compliance
Analytical Ability
Professionalism
Languages
Eng
English
Afrikaans
Tswana
Tsonga
Zulu
Swati
Hobbies
Traveling
Reading
Cooking
Coordinated project schedules, milestones, and deliverables across multiple departments.
Served as the main point of contact between stakeholders and project teams. Prepared weekly status reports and tracked project KPIs to ensure timely delivery.
Assisted in resource allocation, vendor coordination, and budget tracking. Monitored project risks and implemented mitigation strategies to avoid delay. Monitor project budgets, track expenditures, and identify variances. Analyse unbilled costs and ensure timely billing.
Support financial forecasting and project cost control. Review and approve supplier/subcontractor invoices. Coordinate meetings, support PMs, manage documentation, track risks and issues.
Generated client invoices and supported WIP management. Monitored project budget performance and reported variances. Managed documentation, risks, and project onboarding. Senior Project Administrator Dec 2023 - Feb 2024
Bigen Group Pty Ltd, South Africa
Coordinated project schedules, milestones, and deliverables across multiple departments.
Served as the main point of contact between stakeholders and project teams. Prepared weekly status reports and tracked project KPIs to ensure timely delivery.
Assisted in resource allocation, vendor coordination, and budget tracking. Monitored project risks and implemented mitigation strategies to avoid delay. Monitor project budgets, track expenditures, and identify variances. Analyse unbilled costs and ensure timely billing.
Support financial forecasting and project cost control. Review and approve supplier/subcontractor invoices. Coordinate meetings, support PMs, manage documentation, track risks and issues.
Managed new project setup, WIP and OMS registration. Reviewed billing variances and submitted analysis findings. Project Management Assistant / Project
Controls Analyst
Jul 2008 - Nov 2023
AECOM SA Pty Ltd, South Africa
Prepared invoicing, statements, and financial reports. Analysed project expenses, unbilled items, and revenue impacts. Ran weekly project control reports (Unbilled, DSO etc.). Supported scope control, change management, WBS, cost tracking. Assist in developing project plans and timelines.
Coordinate project schedules and track milestones. Maintain project documentation (charters, scope, plans). Act as liaison between project managers, teams, vendors, and stakeholders. Schedule and coordinate meetings, workshops, and steering committees. Prepare meeting agendas and minutes.
Monitor project budgets and expenditures.
Track invoices and purchase orders.
Assist with cost reporting and forecasting.
Maintain risk and issue registers.
Follow up on mitigation actions.
Escalate critical risks to the Project Manager.
Prepare weekly/monthly status reports.
Maintain dashboards and performance metrics.
Ensure proper filing and document control.
Support audit and quality assurance processes.
Maintain project governance documentation.
References
Amelia Maritz – Financial Manager, AECOM
SA
Contact: 082-***-****
Lungile Msimanga – Project Management
Assistant
Contact: 072-***-****
Colleen van Reenen – Senior Project
Management Lead, AECOM SA
Contact: 082-***-****
Maxina Molabe- Project Manager Feb 2025 - Present
ERP Niche Projects, Information Management
Achievements
Successfully coordinated schedules and deliverables across multiple ERP transformation projects, ensuring on-time completion and stakeholder satisfaction.
Streamlined communication as the primary liaison between project teams and stakeholders, enhancing project transparency and collaboration.
Contact this candidate