Administrative Assistant with Accounting Background

LYNNE UPTON

S U M M A R Y

Professional with a solid background in accounting and office administration, known for exceptional organizational skills. Achievements include optimizing office operations and enhancing productivity through effective systems and practices. Skilled in data management, scheduling, and prioritization, ensuring smooth workflow. Demonstrates strong communication and adaptability, fostering team collaboration and operational success.

E X P E R I E N C E

Administrative And Office Specialist II

Commonwealth of Virginia-Department of Health Richmond, VA February 2025 – June 2025

Temporary Contract Position in conjunction with 22nd Century Technologies, Inc. Supported accounts payable by tracking invoices and expenses accurately. Completed data entry tasks efficiently using various software programs. Compiled and submitted payment data, ensuring confidentiality and accuracy. Collaborated with diverse coworkers to achieve goals and resolve invoice-related issues.

Accounting Specialist

James River Petroleum Ashland, VA December 2022 - February 2023 Temporary position to help bring accounts up to date. Worked in MS Excel to format information sent in spreadsheets so that the correct information could then be entered into Sage 100 Accounting. Once I brought the accounts up to current status, the position ended. Interim Staff Accountant

Taylor & Parrish Construction, Inc. Richmond, VA June 2022 - September 2022 This position was as a Consultant—a full-time contract employee of Robert Half International. I filled in for the Staff Accountant who took a sabbatical for the summer.

Full-cycle Accounts Payable.

One -Two Check Runs weekly.

Each Check Run consists of 20+ checks.

Logged all disbursements in Excel-Bank Balance.

Run Positive Pay the day checks are cut.

Accounts Receivable.

Remote deposit all incoming checks.

Logging all incoming pay applications in Excel-Bank Balance as well as Passport. Weekly payroll for hourly and salary employees.

Prepare and send 20+ Direct Deposits. After approval from the President was received.

Make sure the approval is received at the bank.

Pay Federal & State income taxes weekly.

Record all processes of payroll into Excel spreadsheets. C O M P U T E R S K I L L S

Microsoft Office Suite

Windows 11

Google Workspace

Budgeting and finance

Spreadsheet management

Payroll processing

Accounts Receivable

Bank deposit reconciliation

Invoicing

Collections

Accounts Payable

Attention to detail

Vendor relations management

Team collaboration

SiteLink SAP

Sage Accounting

ERP Systems

Quickbooks

Administrative support expertise to

include C-suite

Correspondence drafting

Effective communication to include

C-suite, Managers, and Support

staff as well as Client faced

interaction

Time management

Task prioritization

Problem solving

Document management

Digital file management

Confidentiality compliance

Calendar management experience

Data entry

ZAP platform for Realtors

CVR MLS system for Real Estate

Marketing across Social Media

Platforms

Customer service

Proficient with copiers

10-key & Printers

C O N T A C T

*********@*****.***

Hopewell, VA 23860

Accounting Specialist

VCU Dental Care Commonwealth of Virginia April 2022 - June 2022 This position was as a Consultant—a full-time contract employee of Robert Half International. I provided support for Accounts Receivable and Accounts Payable during the Assistant Director of Finance's leave out of the country. Input daily received deposits: cash, checks, credit cards, and EFTs. Make sure that the amounts received are balanced in the Sage 50 Accounting Program.

File deposit documentation after confirming balances. Make sure proper approval for payment has been received, and coded invoices are in place before inputting them into Sage.

Input and run checks as required by the department. Make sure approval has been received before reimbursement of any work-related expenses is distributed.

Maintained accurate financial records and documentation in compliance with company policies.

File copies of paid invoices and expenses.

Executive Assistant To The Director

Virginia Dept. of Rail and Public Transportation Richmond, VA January 2022 - April 2022

Temporary Contract Position in conjunction with 22nd Century Technologies, Inc. Provide a high level of Support to the Director and Executive Staff. Compiled meeting agendas and supportive materials ahead of meetings. Assisted in preparing presentations for internal and external audiences as requested by the Director.

Researched and prepared information for presentations to high-level executives. Updated and implemented administrative and executive support policy changes and monitored effects.

Reviewed incoming reports, applications and memos to determine workplace priorities.

Managed Director's calendar and scheduled meetings, ensuring efficient use of time.

Facilitated communications by forwarding emails, transferring calls and filing documents.

Acted as a liaison between the director and other departments within the organization.

Ensured that all tasks assigned were completed accurately and delivered in a timely manner.

Manage sensitive and confidential information.

Scheduling meetings for both the interior office and external entities wishing to interview the Director and the Executive staff.

Provided administrative support to the director during meetings, taking minutes when required.

Take minutes for various meetings to disseminate information to the public and other agencies.

Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.

Coordinate meeting materials, travel arrangements, and help process travel and expense reimbursements.

Maintaining and storing confidential files.

Serve as the main contact point for the Director in order to prioritize messages and calls.

Scanners

Fax machines

Quick learner of new programs

Valid Driver's license

E D U C A T I O N

Associates Degree

Science

Richard Bland College, Petersburg, VA

Graduated Magna cum Laude

Member Phi Theta Kappa National

Honor Fraternity.

GPA: 3.67

May 2013

Some College (No Degree)

Tidewater Community College,

Portsmouth, VA

Member Phi Theta Kappa National

Honor Fraternity.

GPA: 4.0

High School Diploma

Hopewell High School, Hopewell, VA

Graduated 4th in class of 235

Member National Honor Society.

GPA: 3.65

June 1985

Administrative Assistant

Virginia Housing Glen Allen, VA December 2020 - December 2021 This position was as a full-time contractor. The contract was a year in length, in conjunction with Astyra and Virginia Housing, Commonwealth of Virginia. We worked at keeping those who needed help the most in their homes through the difficult time during the COVID-19 pandemic.

Review applications for the Rent Relief Program.

I check all applications to make sure they are submitting the required documents. If some are missing or need to be clarified, then I negotiate them back for corrections or clarification.

When everything checks, I forward the application on to the next level. This involves contracts, applications from both the tenant and the landlord, ledgers, and proof of income.

All information is protected.

Administrative Assistant

J. W. Enochs, Inc. Hopewell, VA November 2016 - October 2020 Assist Office Manager in all facets of daily operations for Commercial/Industrial Contractor.

Responsible for the weekly hourly payroll.

Run weekly Accounts Payable, as well as resolve any discrepancies. Assist with filing weekly Payroll Taxes as well as Quarterly and Yearly Taxes. Write contracts and purchase orders for Sub-Contractors for various jobs as needed.

All aspects of filing for companies and jobs.

Order supplies for the office as needed.

Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.

Sorted and distributed incoming faxes, letters and emails for office distribution. Answered questions from customers regarding products and services offered by the company.

Updated contact lists regularly when changes occur in employee status or contact information.

Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.

Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.

Entered data into spreadsheets using Microsoft Excel or other similar programs. Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.

Facilities Manager

U-Store N Lok Self Storage Hopewell, VA November 2016 - October 2020 This storage facility was owned by J. W. Enochs, Inc. and was run out of the same office at the same time as the Construction Company. Responsible for the daily operations of 345 units. All bookkeeping for the storage facility: accounts receivable, accounts payable, and collections.

Prepared documents related to contracts, leases, permits and other legal matters concerning the facility.

Conducted regular inspections of equipment, buildings, grounds, and other areas to identify necessary repairs or improvements.

Planned maintenance activities in accordance with budget limitations, building use needs and operational requirements.

Oversaw building improvements to update facilities and meet tenant requirements.

Collected, analyzed and prepared reports of statistical data to assess facility management objectives.

Ensured that all facilities are kept clean by scheduling regular cleaning services according to industry standards.

Addressed building emergencies with high-level urgency and developed timely and effective solutions.

Managed and directed facility staff by handling assignment delegation and timely completion.

Managed spending to ensure adherence with budget.

Crew Leader-NRFU

U.S. Census Bureau Chesapeake, VA May 2010 - June 2010 Ran a crew of 10 to 14 enumerators.

I met daily with the crew to check work, address issues, and certify payroll. I met daily with the Field Operations Supervisor to turn in work, receive updates on protocol, submit crew payroll, address outstanding issues, and submit reports tracking hours and work completed.

Drove team success by quickly completing assigned tasks. Crew Leader Assistant-NRFU

US Census Bureau Chesapeake, VA April 2010 - May 2010 Assist the Crew Leader in meetings with a crew of 10. Check the work turned in by enumerators.

Help enumerators with any problems if the Crew Leader is not available. I was promoted to Crew Leader of another assigned area within the first week of this campaign.

Enumerator-ETL

US Census Bureau Chesapeake, VA March 2010 - February 2010 Travel area assigned to conduct interviews at transitory dwellings to ensure an accurate count of the population.

Correct mapping where necessary.

Reviewed survey results for accuracy before submitting them to the supervisor for review.

Developed effective communication skills necessary for engaging with individuals from diverse backgrounds.

Explained survey objectives and procedures to interviewees, interpreting survey questions to help with comprehension.

Reviewed data obtained from interview for completeness and accuracy. Met with supervisor daily to submit completed assignments and discuss progress. Enumerator-Address Canvasing

US Census Bureau Richmond, VA April 2009 - May 2009 Canvassed areas are assigned to verify addresses with residents. Deleting non-existing dwellings and adding new ones as required. Canvassed areas are assigned to verify addresses with residents. Returned to houses to obtain additional information or resolve survey issues, politely expressing appreciation for cooperation.

Studied maps of assigned areas to plan efficient routes, reaching many community households per day.

Met with supervisor daily to submit completed assignments and discuss progress. M Y C O M M U N I T Y

Coached Girls Softball through 2 different leagues with Hopewell Parks and Recreation. Worked with young girls to build their confidence in themselves as well as players of Softball. I was instrumental in convincing the city to change the final League of Girls Softball to Fast-pitch from Slow-pitch. This change was needed to prepare the young ladies for High School Softball. Coached Co-ed Soccer for 3 years, both Fall and Spring seasons. Lead the City of Hopewell's youth in learning the mechanics and the rules of Soccer. Focused on team mentality- There is no "I" in TEAM!

My Teams were awarded Best Sportsmanship in every league of Softball and Soccer that I coached. This is one of my greatest achievements in my eyes- helping young minds learn that more is accomplished together than apart. R E F E R E N C E S

References available upon request.

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