Bilingual Executive Assistant to C-Suite Leaders

Brenda L. Smith

305-***-**** *************@*******.***

Bilingual Executive Assistant (English/Spanish)/Miami, FL EXECUTIVE PROFILE

Senior Executive Assistant with extensive experience supporting C-suite and senior leadership in fast-paced, high-stakes environments. Expertise in executive operations, complex travel coordination, financial oversight, large-scale event planning, and cross-functional communication. Trusted partner known for discretion, professionalism, and anticipating executive needs. PROFESSIONAL EXPERIENCE

Executive Assistant to Senior Executive Vice Presidents of Construction The Related Group – Miami, FL 2016 – 2025

Provide comprehensive executive support to two Senior Executive Vice Presidents overseeing multi-million- dollar construction portfolios across 9+ active development projects.

Manage complex executive calendars, high-level meetings, Zoom conferences, and cross-functional coordination across internal teams, vendors, and stakeholders

Coordinate all domestic and international travel, preparing detailed itineraries and managing last-minute changes

Plan and execute large-scale corporate events, including annual vendor appreciation events (150+ attendees)

Prepare contracts, executive correspondence, reports, and organizational charts for leadership meetings

Process and reconcile monthly executive expense reports

Compile and distribute project documentation including change orders, pay applications, pour logs, sub- award breakdowns, and status reports

Maintain sensitive executive communications and confidential project documentation

Provide personal assistant support as required

Acted as primary point of contact for executive leadership, maintaining strict confidentiality while coordinating VIP engagements, investor relations, high-profile meetings, and last-minute international travel in fast-paced, high-visibility environments Impact: Ensured seamless executive operations across multiple concurrent developments while maintaining strict deadlines, financial accuracy, and executive efficiency. Executive Assistant / Office Manager

A1 Frameless Shower Enclosures – Miami, FL 2008 – 2016 Supported business owner and managed full operational and financial oversight for a 13-person installation team.

Oversaw company financials including A/R, A/P, payroll, budgeting, and reconciliations

Managed scheduling, customer service, vendor relations, and supply inventory

Prepared project proposals, invoicing, billing, and collections

Implemented operational processes allowing owner to focus on business development

Provided HR and administrative support

Customer Service / Team Lead

AT&T (formerly BellSouth) – Miami, FL 2002 – 2008

Managed inbound customer service and account escalations

Promoted to Team Lead overseeing 16 associates

Assisted with training and performance management

Supported monthly goal attainment and compliance standards ADDITIONAL EXPERTISE

Executive calendar and travel management

High-level event planning and coordination

Contract preparation and document control

Financial operations and accounting support

Vendor, investor, and stakeholder relations

Confidential communications and executive gatekeeping

Microsoft Office Suite and accounting systems

EDUCATION & LICENSES

Associate Degree in Accounting

Former Licenses:

Series 7

Series 6

Series 63

Series 3

Life, Health & Variable Annuities

CAM Certification Course

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