Operations & Executive Support Professional

Alicia Zois

443-***-**** ******@***.*** Crofton, MD

Professional Summary

Administrative and operations professional with extensive experience supporting leadership teams and executing complex NCAA and youth sporting events.

Work Experience

Managing Director / Event Coordinator (Executive & Operations Support)

Sportworx Production Mar 2022 – Present

•Provided executive-level administrative and operational support by overseeing complex scheduling, multi-party logistics, vendor coordination, travel planning, budget tracking, invoice processing, and documentation to ensure leadership priorities and timelines were met.

•Oversee and direct event logistics, vendor negotiations, venue selection, catering, and accommodation planning for NCAA and youth sporting events.

•Coordinate with NCAA teams, gyms, vendors, and venue partners as the primary liaison to ensure seamless execution and communication.

•Track budgets, process invoices, and prepare funding and compliance documentation in support of executive oversight and financial accountability.

•Collaborate with sports organizations, officials, and vendors to deliver high-quality, well-organized large-scale events.

•Administer and manage ProScore event management database, including system setup, data entry, user access oversight, registration tracking, reporting, and data integrity management.

Financial Office Manager Nov 2017 – March 2022

ASA-FP, LLC

•Provided administrative and financial support to executive leadership, including invoicing, payroll coordination, expense reconciliation, and monthly reporting.

•Processed client invoices, managed accounts payable/receivable, and supported budget tracking and job costing.

• Prepared financial documentation and reports for audits, compliance reviews, and leadership decision-making.

•Maintained HR and compliance records, supported personnel documentation, and ensured accuracy of operational data.

Key Skills

Executive Administrative Support Vendor Negotiation & Budgeting QuickBooks

Grant Writing Financial Management & Invoicing Payroll

Event Logistics Venue Management, Contracts & Insurance Microsoft Office

Expense Reporting & Reconciliation Microsoft Teams

Education

Bachelor of Science – Business Management

West Chester University

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