Executive Assistant for Virtual Operations and Wellness Support

DENISE LYNN LASPROGATA

New York, NY Remote Eligible

917-***-**** *************@*****.***

PROFESSIONAL SUMMARY

Senior Executive Assistant with 15+ years of experience supporting C-suite executives across finance, media, education, and nonprofit organizations. Proven expertise in high-touch administrative support, complex calendar management, domestic and international travel coordination, executive communications, and large-scale event planning. Skilled in organizing corporate conferences, fundraising galas, and client-facing events with meticulous attention to detail. Trusted partner known for discretion, sound judgment, adaptability, and the ability to pivot seamlessly in fast-paced, high-growth environments.

CORE COMPETENCIES

● Senior-Level Executive & Personal Support

● Heavy Outlook Calendar Management (Multi-Time Zone)

● Domestic & International Travel Coordination

● Expense Reporting (Concur)

● Client & Stakeholder Interaction

● Event Planning & Fundraising (Cvent)

● Project & Task Management (Asana)

● Board & Leadership Meeting Support

● Microsoft Office Suite (Excel, PowerPoint, Outlook)

● Discretion, Confidentiality & Judgment

PROFESSIONAL EXPERIENCE

MASONS OF CALIFORNIA — Executive Assistant to the CFO Remote April 2023 – January 2025

● Provided high-touch administrative support to the CFO, managing a high-volume calendar across multiple time zones.

● Coordinated domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.

● Prepared executive-level documents, spreadsheets, and presentations for board meetings and client presentations.

● Supported board and senior leadership meetings by preparing agendas, taking minutes, and tracking follow-up action items.

● Processed monthly expense reports through Concur with accuracy and timely submission.

● Tracked priorities, deadlines, and special projects using Asana, ensuring seamless execution and follow-through.

● Planned and executed large-scale fundraising and organizational events using Cvent, including a 750-person fundraising dinner at the Fairmont Hotel, San Francisco, managing vendors, guest logistics, timelines, and on-site execution.

● Served as a liaison between the CFO and internal/external stakeholders, providing professional client-facing support and managing sensitive communications.

FILIPACCHI — Executive Assistant to the President & Vice President New York, NY January 2015 – March 2023

● Managed complex calendars, travel logistics, and communications for the President and Vice President.

● Served as the primary point of contact for internal teams, clients, and external partners.

● Owned all onsite and external event planning, coordinating venues, vendors, timelines, guest logistics, and on-site execution for executive and client-facing events.

● Drafted, edited, and finalized executive-level documents, presentations, and reports.

● Supported strategic initiatives and special projects across departments in a fast-paced environment.

● Maintained strict confidentiality and discretion while handling sensitive executive matters.

● Tracked budgets and vendor invoices related to events and special projects, ensuring timely approvals and payments.

PUBLICIS — Executive Assistant to the CEO & CFO

New York, NY October 2012 – January 2015

● Supported the CEO, CFO, and three senior executives in a fast-paced global organization.

● Managed complex calendars, scheduling high-level meetings and calls across multiple time zones.

● Led planning and execution of international conferences, overseeing logistics, venue coordination, vendor management, and executive itineraries.

● Prepared presentations, reports, and briefing materials for internal and external meetings.

● Processed expense reports and maintained financial tracking for executives.

● Facilitated onboarding, training, and mentoring for new administrative staff.

● Managed client and partner communications, ensuring professionalism and timely follow-up.

LHF CORPORATION — Executive / Personal Assistant to the CEO New York, NY February 2007 – October 2012

● Delivered executive and personal support to the CEO, managing professional and personal calendars.

● Coordinated complex domestic and international travel, ensuring seamless itineraries and logistics.

● Oversaw gifting, event planning, vendor management, and household operations.

● Tracked executive priorities and deadlines, ensuring timely follow-through.

● Assisted with personal and professional correspondence, scheduling, and communication.

● Handled confidential information and sensitive matters with discretion. FASHION INSTITUTE OF TECHNOLOGY — Executive / Personal Assistant to the President

New York, NY June 2001 – December 2006

● Managed executive calendar, travel arrangements, and correspondence for the President.

● Organized private fundraising events at the President’s residence, handling vendor selection, event design, invitations, and guest relations.

● Processed expense reports, budgets, and financial documentation.

● Coordinated meetings, agendas, and communication across internal and external stakeholders.

● Provided high-level administrative and personal support, including scheduling, errands, and vendor management.

EDUCATION

Vanderbilt University — Nashville, TN

Bachelor of Science, Psychology

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