Executive Assistant to C-Level Executives

BOBBIE BURTON

C-LEVEL PERSONAL EXECUTIVE ASSISTANT

Denver, CO 80224 ***.******@*****.*** 720-***-**** linkedin.com/in/bobbie-burton-a99a571 QUALIFICATIONS SUMMARY

Multifaceted, results-oriented professional with extensive experience instituting diplomatic and creative solutions with a proactive approach. Proven track record of driving complex projects, exceeding expectations, identifying and securing cost reductions and streamlining process intricacies. Specialization in administrative support, office administration, and operational coordination. Mastery of needs anticipation, information gathering, and resource maximization. Dexterity in correspondence, expense controls and logistics. Proficiency in process alignment, continuous improvement and performance. Capacity to independently multitask within deadlines in fast-paced settings via servant leadership skills, including analytical problem-solving skills, sound decision-making skills, good time management skills, great organizational skills, and unflappable work ethic. Talent to interact with stakeholders, initiate collaborative work with teams, and serve as the point of contact to internal and external customer through demonstration of excellent interpersonal skills. RECENT CAREER HIGHLIGHTS:

> Leveraged expertise to proactively establish corporate office HQ; earned positive remarks for exceptional delivery.

> Self-initiated expenditure analysis of monthly spend; garnered $15K+ monthly cost savings.

> Executed two weeklong, budget-limited, continuing education programs for 60+ professors; accumulated $20K in budgetary savings. CORE COMPETENCIES

Strategic Planning & Execution Administrative Management Office Management Personal & Executive Assistance Scheduling & Calendaring Accounting & Bookkeeping Payroll & Timekeeping Budgeting & Forecasting Travel Arrangements Business Development

Marketing & Advertising Program & Project Implementation Event Planning and Implementation Purchasing & Procurement Inventory & Supply Controls Contract Negotiation Research E-mail & Telephone Etiquette Database Maintenance Filing & Documentation Policy Compliance & Confidentiality Problem Mediation Relationship Building C-Suite Engagement Customer & Client Engagement Vendor Engagement Cross-Functional Collaboration Team Building On & Offboarding Written/Verbal Communication Professionalism & Active Listening

PROFESSIONAL WORK EXPERIENCE

2BSquared Ltd, Denver, CO Sept 2008 – Present

Personal Assistant & Concierge

Provide outsourced personal and concierge assistance to clients with unique needs revolving around office administration, household coordination and special assignments.

> Coordinate domestic and international travel including reservations, itineraries, transportation, schedules and agendas.

> Plan and execute client meetings, events, calls and conferences.

> Act as a liaison between client and government entities to maximize health, financial, social and retirement benefits.

> Manage personal and household client needs including appointment setting, accounting, procuring service providers and contractors and verbal and written communications.

Armada Power, Englewood, CO Jan 2024 – Oct 2024

Office Manager & Executive Assistant

Provided all-encompassing office support. Assisted CEO and executive team on goal achievement. Entrusted partner with utmost respect for information sharing, privacy, confidentiality, and discretion. Oversaw supply chain, general bookkeeping, executive and office communications, employee relations, project deliverables, and special events. Remained on-call for urgent activities.

> Optimized calendars and travel arrangements with acute awareness of budgetary requirements and restrictions.

> Prepared meeting agendas and minutes, expense reports, and internal and external correspondence.

> Oversaw timely approvals and submissions of invoices, expense reports and reimbursements to ensure budgetary accuracy.

> Worked on key initiatives with executives and other business units to ensure company-wide messaging.

> Researched events, trade shows, conferences, and sponsorships to build an effective and budget-friendly marketing portfolio.

> Unified with VP of Finance on system adoption for accounting, HR, procurement, and office workflows to maximize operational effectiveness.

Bobbie Burton Page 2

Big Buzz Inc, Denver, CO Jun 2021 – Oct 2022

Executive/Personal Assistant

Spearheaded comprehensive administrative support to CEO, leadership team, and other agency staff. Oversaw CEO’s personal undertakings including healthcare management, childcare, travel coordination, automotive repairs, procurement, pet care, shipping/receiving, and event planning.

> Conducted call screenings and requests and responded to all corporate correspondence to increase company-wide dependability.

> Oversaw corporate recordkeeping and file retention.

> Managed workflow of banking deposits, ACH transactions, and check writing.

> Completed timely expense reports and reimbursements.

> Researched and executed event themes, project deliverables, program activities, meetings, sponsorships, speaking engagements, conferences and conventions.

> Maintained scoreboards, leads, metrics, licenses, subscriptions, memberships, and company awards to yield efficiencies in all areas.

> Functioned as HR liaison concerning insurance, employee manuals, and regulatory changes.

> Communicated with IT providers to report needs and outages for immediate resolution and zero downtime. JR Butler Inc, Englewood, CO Jul 2019 – August 2020 Executive Assistant

Provided direct administrative support to Sales, Engineering and Finance executives and teams ranging from internal and external customer service, bid management and website and database maintenance.

> Managed calendar bookings, meeting planning and global travel arrangements for executive staff to streamline cross-departmental effectiveness.

> Organized recruitment programming for incoming college interns.

> Maintained file storage of emails, files and documents for company-wide retrieval.

> Completed expense reports and general correspondence for executive team. University of Denver – Butler Institute at the Graduate School of Social Work, Denver, CO Nov 2017 – Jan 2019 Administrative Assistant III

Provided direct administrative support to Executive Director, directors and institutional staff including office coordination, general communications and grant-funded program implementation, all while upholding strict adherence to grant and university guidelines.

> Completed schedule development, calendar planning, and domestic or international travel coordination.

> Managed procurement of supplies, equipment, and resources for department and special programming.

> Fulfilled expense reports and reimbursements for accounts receivable.

> Disseminated letters, e-mail, and presentations to internal and external audiences.

> Planned and executed key initiatives, including securing meeting space, lodging, travel, agendas, guest speakers and catering. ET Investments LLC, Aurora, CO September 2010 – December 2017 Office Manager & Legal Administrator

Administered office management with legal coordination to General Counsel and direct executive support to SVPs including administrative tasks, firm correspondence, and regulatory submissions while sustaining consistent conformance to local and national protocols. Entrusted company representative for building management and service providers.

> Orchestrated company-wide conference calls, corporate events, meetings and employee parties.

> Organized corporate resolutions, minutes, annual reports, and applications to maintain regulatory compliance.

> Coordinated time-sensitive filings with regulatory agencies and renewals of licenses, leases, and insurance policies.

> Managed corporate travel arrangements.

EARLY WORK EXPERIENCE

Interim Office Manager & Partner Assistant, Altira Group LLC 2008-2009 Marketing Events Associate, Janus Capital Group 2006-2008 Marketing Executive Assistant, Janus Capital Group 1999-2006 EDUCATION

Bachelor of Arts in Sociology, University of Colorado, Boulder CERTIFICATIONS, LICENSES, TRAINING

Project Management Certification, Colorado State University May 2024 Notary Public, State of Colorado March 2015 - Present

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